Administration work relates to the support of the overall operations of an organization. The administrative department works to ensure that their organization or office functions smoothly and consistently. An administrative group or team is composed of administrative assistants or admin support staff that makes sure everything is running well in the operations and every little detail like food and office supplies are addressed.
Because administration functions in almost all organizations, offices, or companies, and their tasks and responsibilities within the whole operations of the organization is important, competent and efficient people are needed to fill these positions. Administration employment is mostly in demand for new or start-up companies or organizations as well as for existing ones that are expanding operations.
People who want to build an administration career can choose to either go for an admin support staff position or, with enough administrative work experience, may already get the chance to apply as an administrative manager. Since administration occupation cuts across the various industries and sectors, an applicant can actually choose to work with a company or organization that may support his or her personal interest like business, academics, arts, or health.
An administration job basically works around all members of an organization because part of the functions of this department is making sure that all administrative policies and procedures are disseminated. Other tasks and responsibilities include making sure that service standards are supported, office supplies are available, machines and equipments are available and working, work environment is secured and safe, working relationship within the office and with external partners are good; planning, preparation, and implementation of budgets are followed, and everything else that will help to make the working environment and working relationship a success.
Administration work is supervised and controlled by an admin manager. The admin support staff constantly coordinates with the manager with every concern and works to implement admin policies and regulations. As the direct supervisor, the admin manager is also responsible for the recruitment, hiring, as well as with the orientation of his or her own staff with regards to the responsibilities expected of them, and makes sure that all these are implemented.
Administration employment is easy for someone who can work well with all types of people, can deal well with different kinds of work situations, has good enough knowledge about how an organization works, is familiar and comfortable with installed working systems, can innovate or welcome any new ideas, responsibilities, and work systems, and more importantly, can foresee immediate needs of the organization that will help to propel their overall business or vision to more success.
Often, an administration job requires one to be good with communication, resolution of problems, conflict management, can work under pressure, and is familiar with computer systems. Since they are the channels between the management and the front-line staff, they have to be flexible and easy to talk with as well.
There are no specific academic requirements or trainings necessary to build an administration career. Those who may have earned a degree in business administration can make that work to his or her advantage. But generally speaking, work can be learned along the process itself. This is because most administrative tasks and responsibilities vary by type of industry or sector. This means that most tasks that are handled in a business industry may differ from an academic institution, or administrative functions expected from an officer in a financial organization may differ from that of a healthcare service facility.
Also, one can easily find an administration occupation when already exposed to general clerical work or has previous experience or exposure to actual operations work. Most employers expect an applicant to learn more when already on board with their company or organization.
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