Administrative Assistant - New York NY - Upper East Side

Profile

Description

The Administrative Assistant also known as the Regional Executive Assistant follows established procedures and guidelines to provide timely and effective administrative support to the Regional President and her executive team. Answers appointment requests, emails and phone calls, and takes messages and responds to individuals promptly, courteously, and accurately. The Administrative Assistant 2 performs varied activities and moderately complex administrative/operational/customer support assignments. Performs computations. Typically works on semi-routine assignments.

How we Value You

Benefits starting day 1 of employment

Competitive 401k match

Generous Paid Time Off accrual

Tuition Reimbursement

Parent Leave

Go365 perks for well-being

Responsibilities

The Administrative Assistant (also known as the Regional Executive Assistant) coordinates internal and external meetings which may involve scheduling meeting times, making travel arrangements for attendees, and ensuring that various meeting amenities are available. Manages the appointments and schedules of applicable staff, types, formats, and proofreads a variety of material (e.g., correspondence, invoices, contracts, meeting minutes, reports, speeches, and presentations) using MS word, outlook, power point and MS excel. Uses MS Office suite, including outlook and MS Teams, as well as office equipment such as faxes, and printers. Additional responsibilities may include distributing incoming mail, preparing outgoing mail, filing, maintaining office supplies or other inventory. Decisions are typically focus on interpretation of area/department policy and methods for completing assignments. Works within defined parameters to identify work expectations and quality standards, but has some latitude over prioritization/timing, and works under minimal direction. Follows standard policies/practices that allow for some opportunity for interpretation/deviation and/or independent discretion.

Supports Regional President, VP of Operations, VP of Clinical and VP of Provider Engagement

Assists with onboarding of new employees

Engages with external customers and stakeholders

Required Qualifications

High School Diploma or Associates Degree

3 years of experience in an administrative role

Proficient in Microsoft Outlook, Word, Teams and Webex

Strong organizational and communication skills

Professional demeanor and appearance

Ability to multitask

Strong attention to detail

Capacity to maintain confidentiality

Ability to balance multiple initiatives and prioritize workload

Preferred Qualifications

Associates or Bachelor's Degree

Proficient in Microsoft Excel and Access and PowerPoint

Experience with internet research and proof-reading/editing

Additional Information

Hours are 8:00 am - 5:00 pm EST - This position will be located in New York City on the Upper East Side

Our Hiring Process

As part of our hiring process for this opportunity, we may contact you via text message and email to gather more information using a software platform called Modern Hire. Modern Hire Text, Scheduling and Video technologies allow you to interact with us at the time and location most convenient for you.

If you are selected to move forward from your application prescreen, you may receive correspondence inviting you to participate in a pre-recorded Voice, Text Messaging and/or Video interview. Your recorded interview will be reviewed and you will subsequently be informed if you will be moving forward to next round of interviews

If you have additional questions regarding this role posting and are an Internal Candidate, please send them to the Ask A Recruiter persona by visiting go/Buzz and searching Ask A Recruiter! Please be sure to provide the requisition number so we may be able to research your request quicker.

In order to support the CDC recommendations on social distancing and reduce health risks for associates, members and public health, Humana is deploying virtual and video technologies for all hiring activities. This position may be subject to temporary work at home requirements for an indefinite period of time. These requirements include access to a personal computing device with a camera, a minimum internet connection speed of 10m x 1m (satellite and/or wireless internet connections are NOT permitted for Work at Home roles) and a dedicated secure home workspace for interview or work purposes. Humana continues to monitor the situation, and will adjust service levels as the coronavirus situation evolves. The following changes are temporary and will be evaluated frequently with the goal of returning to normal operations as soon as possible. Your Talent Acquisition representative will advise on the latest recommendations to protect your health and wellbeing during the hiring process. #ThriveTogether #WorkAtHome

Scheduled Weekly Hours

40

Company info

Humana Inc.
Website : http://www.humana.com