Office Coordinator- Testing Services

Profile

Work type:

Full Time Hourly

Location:

Lafayette, IN

Categories:

Office/Clerical

General Description of Position:

Serves the Lafayette Testing Services in the roles of testing administrator, receptionist, and clerical support.

Major Responsibilities:

Operate hardware/software needed to administer the various certifications and assessments, and to support these efforts according to established procedures

Assist with the scheduling and registering of participants and/or proctoring a variety of assessments and certifications, which include, but are not limited to: VUE, CLEP, DSST, TEAS, Certiport, ATI, Kryterion, PSI, MSSC, Metro, and Meazure Learning.

Act as liaison between Systems Office Testing Services and Lafayette Testing Services to schedule candidates for a variety of statewide contracts which include, but are not limited to CNA, QMA, IDEM and IDHS exams.

Assist in training proctors and maintaining proctor currency. Create testing instructions to be used by proctors in scheduling, administering, and tracking exams.

Assist in the maintenance of confidential assessment/test results and proper documentation of tests and other records in coordination with the Testing Services staff

Assist with the preparation and processing of certification/assessment materials, including but not limited to printing off, scheduling, and administering Distance Education, Make-up, and certification exams.

Assist with the scheduling of Remote Distance Education Exams.

Enter data into the appropriate Testing Services database

Assist with the providing of information to Advising and Office of Admissions

Order test vouchers and office supplies. Create and track purchase orders and payments to 3rd Party Vendors for vouchers and testing units.

Assist in tracking payments from 3rd Party Vendors and billing for Testing Services.

Serve as receptionist for the Lafayette Testing Services.

Direct students to the appropriate testing room

Answer incoming calls for the Testing Services Center

Answer questions or refer specific inquiries to the appropriate staff.

Provide clerical support for Testing Services staff with such tasks as collating documents, mailings, faxing, file preparation, work requests, and other duties as assigned.

Assist in maintaining a secure and safe Testing Services Center.

Conduct all activities within established guidelines of the Family Educational Rights and Privacy Act (FERPA).

Conduct all activities within the established guidelines of the Ivy Tech Testing Services Procedures Manual.

Minimum Qualifications:

Associates degree and two years of related experience are required.

Due to access of testing materials, current Ivy Tech Community College students may not be considered for the position.

Must have excellent spreadsheet and word processing skills, along with strong customer service skills, and be highly organized. Occasional evening hours are required.

Benefits:

No waiting period to enroll in benefits.

Employer contribution to retirement plan.

Excellent benefits, including voluntary benefits: medical, dental, vision, retirement, life insurance, spouse/child life insurance, fee remission, LTD, STD, Identity Guard, etc.

Paid time off: vacation and sick.

Paid holidays: 8 days plus winter break between December 25th and January 1st.

Free tuition for employee and dependents.

Professional Development opportunities.

Other Requirements:

Work Hours:

Hiring Range:

$35,000-$38,000

Diversity Statement:

Diversity: At Ivy Tech Community College we honor and appreciate the diversity of our students, employees, and community. Ivy Tech seeks to embody individuals who vary in terms of race, national/ethnic origin, gender identity, sexual orientation, age, physical and mental ability, socioeconomic status, religious preference, veteran status, and citizenship, in the service of learning.

Equity: Ivy Tech Community College seeks to create opportunities for historically underrepresented populations to have equal access in hiring, compensating, promoting, providing services for, educating, and overall support.

Belonging: The active, intentional and ongoing engagement Ivy Tech Community College has with diversity – in its college community, in its curriculum, in its offices and workplace, and in the communities it serves. A sense of belonging refers to real and perceived social support on campus or in one’s department, a feeling or sensation of connectedness, and the experience of mattering or feeling cared about, accepted, respected, valued by, and important to the campus community, including peers, colleagues, faculty, and staff. Ivy Tech seeks to provide a sustained welcoming and protected environment for all people, regardless of their background and identity, as all belong at Ivy Tech.

Special Instructions to Applicants:

Attach a cover letter, resume, and 3 professional references (names, address, phone number).

Copies of transcripts may be required at time of interview. Original hard copies of transcripts will be required at time of hire.

Advertised:

21 Dec 2022

US Eastern Standard Time

Applications close:

31 Mar 2023

US Eastern Daylight Time

Company info

Ivy Tech Community College of Indiana
Website : https://www.ivytech.edu