Executive Assistant

Profile

Description

Location:

This position is located at our Dublin, OH campus with hybrid flexibility.

We’re on a mission to make healthcare simpler and more effective. We fight to ensure our members get the care they need, when they need it, at the most affordable cost – that’s why we call ourselves Healthcare Warriors™. We’re committed to building diverse and inclusive teams, so if you’re excited about this position, we encourage you to apply – even if your experience doesn’t match every requirement.

The Executive Administrative Assistant's

main role will be to provide support in all areas of the Executive Leadership team’s business life. These functions include but are not limited to administrative tasks such as scheduling meetings, travel arrangements, preparing correspondence, receiving visitors, handling information requests and communicating with clients and outside business partners. They will often coordinate workflow and assist with prioritization for the Executive Vice President of Sales, as well as supplementary assistance for other Executive Leadership team members, when necessary. They will represent Quantum Health’s leadership in a professional and positive manner both inside and outside the organization. In most cases, the Executive Administrative Assistant will handle confidential information which requires discretion and diplomacy.

What you’ll do

Provide general administrative support, including managing the calendar, taking telephone messages, following-up on general information inquiries, and ensuring that the executive leader has everything needed to work without unnecessary interruption and is prepared for all appointments on their calendar.

Make travel arrangements including airfare, hotel and rental car accommodations. Coordinate outside commitments, including client visits, dinners, and industry events. Complete monthly expense reports. Order and maintain a supply of QH related items (swag) for meetings/events. Plan and coordinate logistics for team meetings.

Monitor voice mail and ensure appropriate and timely responses. Respond to routine matters directly and refer appropriate issues to the executive.

Sort incoming correspondence, organizing and prioritizing. Prepare responses within scope of knowledge and authority for the signature of the partner.

Determine which meetings have flexibility to be moved/which have the greatest importance. Review Executive’s workload, assuming responsibility for tasks within the knowledge and scope of administrative authority. Prioritize tasks for the partner and call to their attention critical or time-sensitive issues.

Communicates regularly with clients and others using telephone, client systems, and email regarding status of management issues and client relations. Some contacts may be with high level executives and managers of client companies as well as third party representatives. Escalate issues as appropriate.

May draft documents including letters, summaries, responses, and general correspondence. Ensure accuracy of content and formatting.

Monitor management reports and client report cards summarize workflow trends and resource allocation. Ensure partner has data as needed for analysis.

All other duties as assigned.

What you’ll bring

3-5 years of experience in an administrative role

Superior communication / presentation skills, both written and verbal

Strong organizational skills

Ability to coordinate site visits – including food, materials

Support and manage client events

Ability to multi-task and work in a fast-paced environment

Time Management skills

Expertise with Microsoft office suite (especially PPT, Excel, and Outlook)

Attention to detail

Superior presentation skills

Salesforce knowledge

Analytical thinking

Ability to perform and supervise implementation of complex tasks

Ability to handle confidential and sensitive information in a discreet manner

Protect and take care of our company and member’s data every day by committing to work within our company ethics and policies

Strong administrative/technical skills; Comfort working on a PC using Microsoft Office (Outlook, Word, Excel, PowerPoint), IM/video conferencing (Teams & Zoom), and telephones efficiently.

Trustworthy and accountable behavior, capable of viewing and maintaining confidential information daily.

What’s in it for you

Compensation:

Competitive base pay, incentive plans and employee referral bonuses.

Coverage:

Health, vision and dental featuring our best-in-class healthcare navigation services, along with life insurance, legal and identity protection, adoption assistance, EAP, Teladoc services and more.

Retirement:

401(k) plan with up to 4% employer match and full vesting on day one.

Balance:

Paid Time Off (PTO), 7 paid holidays, parental leave, volunteer days, paid sabbaticals, and more.

Development:

Tuition reimbursement up to $5,250 annually, certification/continuing education reimbursement, discounted higher education partnerships, paid trainings and leadership development.

Culture:

Recognition as a Best Place to Work for 15 years, dedication to

diversity, philanthropy and sustainability

, and people-first values that drive every decision. 

Environment:

A modern workplace with a casual dress code, open floor plans, full-service dining, free snacks and drinks, complimentary 24/7 fitness center with group classes, outdoor walking paths, game room, notary and dry-cleaning services and more! Check out our home:

https://youtu.be/xRnbvCW_YgA

What you should know

Internal Associates:

Already a Healthcare Warrior? Apply internally through Jobvite.

Process:

Application > Phone Screen > Online Assessment(s) > Interview(s) > Offer > Background Check

Diversity, Equity and Inclusion:

Quantum Health welcomes everyone. We value our diverse team and suppliers, we’re committed to empowering our ERGs, and we’re proud to be an

equal opportunity employer

Agencies: 

Quantum Health does not accept unsolicited resumes or outreach from third-parties. Absent a signed MSA and request/approval from Talent Acquisition to submit candidates for a specific requisition, we will not approve payment to any third party. 

Sponsorship:

Applicants must be legally authorized to work in the United States on a permanent and ongoing future basis without requiring sponsorship.

#LI-KT1 #LI-hybrid

Note:

Compensation information published by job boards are estimates and not verified by Quantum Health. Details surrounding compensation will be disclosed throughout the interview process. Compensation offered is based on the candidate’s unique combination of experience and qualifications related to the position.

Recruiting Scams:

Unfortunately, scams targeting job seekers are common. To protect our candidates, we want to remind you that authorized representatives of Quantum Health will only contact you from an email address ending in

@quantum-health.com

. Quantum Health will never ask for personally identifiable information such as Date of Birth (DOB), Social Security Number (SSN), banking/direct/tax details, etc. via email or any other non-secure system, nor will we instruct you to make any purchases related to your employment.

If you believe you’ve encountered a recruiting scam, report it to the Federal Trade Commission at

ReportFraud.ftc.gov

and your state’s Attorney General at

https://www.usa.gov/state-attorney-general

Apply

Company info

Quantum Health LLC.
Website : http://quantum-health.com