Office Manager

Profile

California, United States of America

Job Family Group:

Business Administration

Worker Type:

Regular

Posting Start Date:

Business unit:

Downstream

Experience Level:

Early Careers

Job Description:

Where you fit in

In line with Shell’s goal to become a net zero carbon energy company by 2050 or sooner including partnering with our customers in helping them to reduce emissions from their use of our energy products to net-zero by 2050 or sooner as well, Shell Energy and Renewable Energy Solutions in North America are developing a menu of energy products and services to deliver against those goals.

The office manager is responsible for administrative procedures in a growing energetic office. Office size about 80 people but expected to grow over time.

What is the role?

The position has primary responsibility is to manage the varied administrative procedures in the office. The role will require managing multiple tasks from business management and staff support to facility operations and event planning. The office manager is the primary manager of the office, working directly with the building owner, technical staff, high level management at Shell as well as supporting all San Diego staff.

Responsibilities:

Managing Reception: visitor check-in, badge management, inventory, ordering, stocking of all office supplies, ingoing/outgoing mail and packages, receive all deliveries, conference room scheduling, meeting set up, assist all San Diego office staff and Regulatory team

Managing Building Operations: general maintenance of all office operations, keep kitchens and break rooms stocked and orderly, office equipment and backup systems, oversight of lease & parking, schedule maintenance of facility, maintain safety requirements and all operation permits, submit repair requests with building owner.

Security Focal Point: oversight of reception of visitors, vendors, customers, service technicians, maintain Prowatch badge system, GID card management, new/replace badges for staff, issue parking garage cards.

Office Focal Point: new hire employment verification and E-verify system, schedule manage annual flu clinic and wellness clinic, employee attestation, keep staff up to date with all deadlines and office communications, manage distribution list, manage any projects, repairs, remodels of the office.

Catering & Events: order all staff meals and catering needs, set up & clean up all meals, schedule and plan offsite staff events such as happy hours, dinners, retirements, holiday party, etc.

Expenses & Cost Savings: process payments for all San Diego office operations invoices, maintain list of all inventory purchased and retired annually, process invoices for Regulatory team and maintain spreadsheet of Regulatory vendor invoices.

Compliance/Training: focal person for awareness and dissemination of compliance guidelines to staff, schedule annual training days for staff (Compliance Day and Safety Day), maintain safety procedures for the office & the outside vendors/repairs.

What we need from you

Must have legal authorization to work in the US on a full-me basis for anyone other than current employer

Bachelor’s degree is preferred

Minimum 3 years of related experience

Well organized

Ability to multi-task

Proficient in MS application suite (Outlook, PowerPoint, Word, Excel, Teams)

The role will interface with a diverse group of individuals in a fast pace environment; proven customer focus

Ability to adapt and problem solve

Comfortable with continual change

Company Description

The world faces energy challenges that are becoming more complex each day. We’re looking for people who share our passion for taking on those challenges with cutting edge technology, innovative thinking and a commitment to properly managed risk. Shell develops and operates some of the largest and most complex projects in the world and we always endeavor to work at the leading edge of technical innovation.

An innovative place to work

There’s never been a more exciting time to work at Shell. Everyone here is helping solve one of the biggest challenges facing the world today: bringing the benefits of energy to everyone on the planet, whilst managing the risks of climate change.

Join us and you’ll add your talent and imagination to a business with the power to shape the future – whether by investing in renewables, exploring new ways to store energy or developing technology that helps the world to use energy more efficiently.

An inclusive place to work

To power progress together, we need to attract and develop the brightest minds and make sure every voice is heard. Here are just some of the ways we’re nurturing an inclusive environment – one where you can express your ideas, extend your skills, and reach your potential…

We’re creating a space where people with disabilities can excel through transparent recruitment process, workplace adjustments and ongoing support in their roles. Feel free to let us know about your circumstances when you apply, and we’ll take it from there.

We’re closing the gender gap – whether that’s through action on equal pay or by enabling more women to reach senior roles in engineering and technology.

We’re striving to be a pioneer of an inclusive and diverse workplace, promoting equality for employees regardless of sexual orientation or gender identity.

We consider ourselves a flexible employer and want to support you finding the right balance. We encourage you to discuss this with us in your application.

A rewarding place to work

Combine our creative, collaborative environment and global operations with an impressive range of benefits and joining Shell becomes an inspired career choice.

We’re huge advocates for career development. We’ll encourage you to try new roles and experience new settings. By pushing people to reach their potential, we frequently help them find skills they never knew they had, or make career moves they never thought possible.

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DISCLAIMER:

Please note: We occasionally amend or withdraw Shell jobs and reserve the right to do so at any time, including prior to the advertised closing date. Before applying, you are advised to read our data protection policy. This policy describes the processing that may be associated with your personal data and informs you that your personal data may be transferred to Royal Dutch/Shell Group companies around the world. The Shell Group and its approved recruitment consultants will never ask you for a fee to process or consider your application for a career with Shell. Anyone who demands such a fee is not an authorised Shell representative and you are strongly advised to refuse any such demand. Shell participates in E-Verify. All qualified applicants will receive consideration for employment without regard to race, color, sex, national origin, age, religion, disability, sexual orientation, gender identity, protected veteran status, citizenship, genetic information or other protected status under federal, state or local laws. Shell is an Equal Opportunity Employer - Minorities/Females/Veterans/Disability. As a US Federal Contractor, hiring selections are subject to periodic audit review and documentation of your selections should be maintained for a period of three calendar years. It is the policy of Shell in the U.S. (“Shell”) to provide equal opportunity to all individuals, employees and all qualified applicants for employment consistent with employment requirements and qualifications. Shell prohibits discrimination based on race, color, sex, national origin, age, religion, disability, sexual orientation, gender identity, veteran status, citizenship, genetic information, or other protected status under federal, state or local laws. All employees are expected to support this policy and contribute to an environment of equal opportunity. If you need an accommodation for a disability during the resourcing process, please speak with an HR representative.

Company info

Shell .
Website : https://www.shell.com