Administrative Associate III Department of Chemistry and Biochemistry

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Staff Vacancy Announcement

The

Chemistry and Biochemistry Department

invites applications for an

Administrative Associate III

to perform routine clerical and administrative functions as well as supporting the Budget Analyst. Under indirect supervision, the employee in this position serves as the first point of contact for faculty, students, staff, administrators, and visitors to the department and requires basic organization and skills in coordinating projects.

This position requires incumbent to develop a working knowledge of Banner, InfoGriz, Cyberbear, and Ponderosa; ability to coordinate and prioritize projects and events; arranged travel and visitation schedules for professional visitors to the department; develop an appreciation of the Department of Chemistry and Biochemistry and to be able to make decisions based upon knowledge of courses, degree requirements, and faculty in the Chemistry and Biochemistry undergraduate and graduate programs; and collect and enter data from time sheets for departmental student employees.

Required Skills

Demonstrated knowledge of professional office practices and procedures; business English, spelling, composition and grammar, including the ability to write, edit, and lay out documents in a variety of formats suitable for the intended audience

Demonstrated interpersonal, public relations and communication skills including the ability to work with a diverse group of individuals at all levels in the UM organization

Ability to maintain and/or develop efficient processes that collect, interpret, manage,

organize

, assemble, and maintain electronic and physical filing systems for all areas of the

department

Demonstrated skill and ability in the operation of personal computers and related word processing, spreadsheet and database software; must possess ability to learn quickly and utilize new/proprietary software programs

Demonstrated skill and ability to operate standard office equipment: printers, copiers, fax machines, multi-line phone systems

Demonstrated organizational, time management and multi-tasking sills and ability to meet deadlines in a busy environment

Work is task and/or project oriented and decisions are made according to department guidelines and UM policy/procedures

Proven ability to set priorities, delegate tasks and pay close attention to detail

Familiarity with university policies and procedures

Ability to synthesize and analyze complex information and discern trends for reporting purposes

Ability to multi-task, make good judgement and manage multiple projects concurrently

Ability to take initiative, work independently, and problem solve

Telephone answering and receptionist duties with excellent customer service are essential, as is an ability to maintain confidentiality of records and information

Drafting or editing correspondence

Organizing and maintaining paper and electronic files

Running and formatting reports, and providing more complex information to internal and external customers (including students, faculty, and other staff as well as the public)

Generating and maintaining reports of office hours, class schedules and enrollment numbers each semester

Minimum Required Experience

High school diploma (or equivalency) and two (2) years of related experience; or any combination of experience and education that provides the skills necessary to handle the assigned duties and responsibilities successfully.

Preferred Qualifications

Experience working in a higher education setting

Working knowledge of Microsoft Office Suite

Knowledge of UM computer programs such as InfoGriz, UMDW, Banner, Cyberbear, Ponderosa

Ability to make decisions based upon knowledge of courses, degree requirements, and faculty in the Chemistry and Biochemistry undergraduate and graduate programs

About the Department of Chemistry and Biochemistry, UM

, and Missoula

The Department of Chemistry and Biochemistry houses 20 faculty who manage internationally recognized research programs in addition to teaching, mentoring and advising graduate and undergraduate students. The mission of the Department of Chemistry & Biochemistry is to create new knowledge about the molecular sciences and to convey these discoveries, as well as the discoveries of other molecular scientists throughout history, to the scientific community, students, and the public. For more information about our Chemistry and Biochemistry department please visit: Chemistry and Biochemistry.

The University of Montana is flagship, research institution with approximately 10,000 undergraduate and graduate students. It is located in Missoula, a culturally vibrant community of about 75,000, surrounded by mountains and three rivers converge. Abundant recreational opportunities in surrounding state and national forests and nearby Glacier National Park and Yellowstone National Park complement a thriving intellectual atmosphere. The University of Montana offers eligible employees a generous benefits package that positively separates UM from other local employers and offers many programs and policies to support work-life balance for its employees.

The University of Montana is an Affirmative Action/Equal Opportunity employer and has a strong institutional commitment to the principle of diversity in all areas. In that spirit, we are particularly interested in receiving applications from a broad spectrum of qualified people who would assist the University in demonstrating its five priorities for action

: Place student success at the center of all we do; drive excellence and innovation in teaching, learning, and research; embody the principle of “mission first, people always; partner with place; and proudly tell the UM story.

To learn more about the University of Montana, Missoula, and the State of Montana, please visit the links below.

University of Montana

Video: Mission First, People Always

UM on YouTube

City of Missoula

Video: There's This Place

Destination Missoula

Missoula Area Chamber of Commerce

The State of Montana

Visit Montana

Position Details

Position Title:

Administrative Associate III

Position Number:

018900

Department:

Chemistry and Biochemistry

Work Schedule:

Full-time, 1.0 FTE (40 Hours a week), Monday through Friday 8:00 am to 5:00 pm, 12 months/year.

Salary:

$14.605/hr

Current employee’s rate of pay for this position will be determined by the staff compensation plan and may be different from the posted salary. For questions and details regarding the staff compensation plan, email the

Compensation Department

Union Affiliation:

FOCUS (MFPE)

Probationary Period:

Six months minimum

Benefits Include

Insurance package, mandatory retirement plan, partial tuition waiver, and wellness program.

Criminal Background Investigation is required prior to the Offer of Employment In accordance with University regulations, finalists for this position will be subject to criminal background investigations. ADA/EOE/AA/Veteran's Preference

Reasonable accommodations are provided in the hiring process for persons with disabilities. For example, this material is available in alternative format upon request. As an Equal Opportunity/Affirmative Action employer, we encourage applications from minorities, veterans, and women. Qualified candidates may request veterans’ or disabilities preference in accordance with state law. References:

References not listed on the application materials may be contacted; notice may be provided to the applicant. Testing:

Individual hiring departments at UM may elect to administer pre-employment tests, which are relevant to essential job functions. Employment Eligibility:

All New Employees must be eligible and show employment eligibility verification by the first date of employment at UM, as legally required (e.g., Form I-9).

Company info

The University of Montana
Website : https://www.umt.edu