Coordinator Creative Sync

Profile

Based at the iconic Capitol Tower in the heart of Hollywood, Capitol Music Group is home to some of the best-known labels in modern music; encompassing the jazz icons of Blue Note, Capitol\u2019s generations of pop stars, and the legendary recording of Motown to name but a few.\u00A0 We produce, distribute, and promote some of the most critically acclaimed and commercially successful music in the industry.\u00A0 This role is a fantastic opportunity to join an organization on the cutting edge of the modern music business and, as part of Universal Music Group, a chance to be part of the world\u2019s leading Music Company.How we LEAD:\u00A0Capitol Music Group is seeking a highly motivated Coordinator to support the SVP, Head of Creative Sync Licensing, and team. In this position, the Coordinator will be an integral part of the Sync team.\u00A0 The candidate will be the first and primary point of contact for all audio and sync needs both internally and externally. They will provide administrative support to the head of the sync department which requires attention to detail, great organizational skills, exceptional communication, and the ability to juggle multiple critical tasks on tight deadlines in a high-pressure environment. No task is too small and no challenge too great.\u00A0 A \u201Ccan-do\u201D attitude and resourceful nature is essential. The ideal candidate has a high level of integrity and discretion in handling confidential information and professionalism in dealing with senior executives both inside and outside the company.\u00A0As a key member of the Creative Sync Team, you will support and interact with an extremely wide swath of music and entertainment professionals both within the Capitol Music Group organization and across all areas of media. The broad industry skills you will acquire and sharpen will create an invaluable understanding of industry at large.\u00A0 Passion for music, entrepreneurial spirit, polished professional demeanor, ability to keep calm under pressure and desire for a career in sync is a must. Ideal candidate has a finger on the pulse of popular culture and entertainment.How you\u2019ll CREATE:Responsible for all administrative duties for SVP, Head of Creative Sync Licensing, including:\u00A0\u00A0\u00A0\u00A0\u00A0\u00A0\u00A0 Manage/update calendars and coordinate and prioritize incoming requestsSchedule meetings, book conference rooms and set up zoom links or conference linesGreet meeting participants, order and set-up food service for meetings, make reservations, etc.Screen and direct calls/inquiries, take clear messages gathering key detailsManage and submit expense reportsBook business travel (accommodations & transportation)Maintain a strong working knowledge of employees, and important external contactsWork closely with other coordinators & administrative assistants\u00A0Regular meeting prep, agenda, coordination, and note takingInteract with vendors and promptly process invoicesProviding administrative support for the sync team, duties include:\u00A0\u00A0Create, update, and maintain priority documents and assets including external pitch decks, weekly internal release schedule, one sheets and audio assetsPrimary point of contact for clients on all audio and sync asset needsResponsible for compiling and tagging all metadata on audio assets, as well as fulfilling all audio requests externally to clients and internally as neededResponsible for creating and sending all music marketing blasts via DISCOLogging and tracking of all incoming Sync licensing requests and confirmationsPreparation of agenda, materials and note taking for meetingsMaintain & update team Airtable & DISCO database (adding contacts, logging pitches, logging marketing blasts, updating reports, etc.)Uphold discretion while working closely with confidential incoming briefs and music, ensuring all is properly stored, tagged, and distributed\u00A0Willing to contribute when called upon to artist brainstorms and pitch opportunities\u00A0Interfacing with label teams, managers, and artists to represent the broader sync team and sync initiativesResponsible for all show/showcase blasts and fulfilling all client ticket requestsWilling to cover all showsAdditional duties as assignedBring your VIBE:1-2 years of sync, marketing and/or administrative experience.Strong administrative, organizational, and creative skillsMust love music and be very passionate about it!Ability to interact comfortably and effectively with employees of the company at all levels including Senior Management and external partnersStrong computer skills are a plus \u2013 Preferred but not required experience using Microsoft Outlook, Box, DISCO, Airtable, Excel, Google docsAbility to multitask and prioritize in high pressure and speed environmentAbility to keep information highly confidentialMust be flexible and able to quickly adapt in work environmentPerks Playlist:Competitive Compensation Package including Salary, Benefits and Generous 401k Savings PlanPaid Time Off \u2013 Paid Holidays, \u201CWinter Break\u201D, Wellness FridaysStudent Loan Repayment AssistanceEmployee Developmental SupportAnnual Gym Reimbursement PackageUniversal Music Group is an Equal Opportunity EmployerAll UMG employees are currently required to be fully vaccinated against COVID-19 or provide proof of a negative PCR or Antigen test before entering any Company offices unless they have been approved for an exemption or unless prohibited by applicable law.Disclaimer: This job description only provides an overview of job responsibilities that are subject to change.

Company info

Universal Music Group
Website : http://www.universalmusic.com