Events Coordinator Monday to Friday 7:00 am to 4:00 pm

Profile

Essential Functions: Assists Senior Event Planner (SEP) with small and large scale Company and special events. Assist all aspects of event planning including presentation of creative ideas, facilitating logistics, contract negotiations, guest lists, venue preparation, security, catering, entertainment, transportation, equipment, décor, marketing material, and website communication/registration platform for events assigned by SEP. Maintains accurate records of proposals, contracts, event orders and billing. Maintains Company events calendar including audits of meeting/event spaces. Documents event finances and ensures budgets are adhered to while meeting strict deadlines. Researches resources and conducts site visits when necessary. Develops and maintains collaborative and positive relationships with internal departments and cross-functional teams that support and contribute to the events. Manages the recruitment and training of colleagues and volunteers for event specific tasks. Responsible for nurturing and building relationships with vendors, venues and other industry contacts and maintaining a comprehensive database of contacts. Oversees customer experience from conception through post-event, managing on-site preparations, production and event breakdown, load-in and load-out schedules. Responds timely to guest inquiries, and coordinates on-site check-in procedures. Troubleshoots and resolves any issues/concerns that arises on the event day with a professional and positive attitude.Education and Experience:High school diploma or equivalent.Minimum one (1) year office administration/coordination experience.Minimum two (2) years of event support experience.Special Requirements/Certification:California Food Handlers Card preferred.California RBS (Responsible Beverage Service) Training Certificate preferred.

Company info

Glidewell Laboratories.
Website : http://www.glidewelldental.com/