Program Coordinator

Profile

This position provides program and administrative support for the College of Arts and Sciences Dean\u2019s Office (CAS), working closely with the Director of Faculty & Student Engagement. The Program Coordinator supports an active calendar of faculty and student programs; assists with University-wide events such as new student orientation, commencement, convocation, and admissions events; produces and maintains program materials and social media content; uses software and University systems to prepare memos, correspondence, and reports as needed; and provides general administrative support and coverage for the CAS Dean\u2019s Office as needed. \u00A0Primary Responsibilities:\u00A0Program and Event PlanningProvide support for a variety of CAS faculty recognition, engagement, and development programs and events administered by the Director of Faculty & Student Engagement, including but not limited to reserving space, placing catering and supplies orders, and submitting facilities requests. Process applications for the Faculty Research Assistance Program and the Teaching Assistant Program (each semester), as well as competitive applications for Course Development Stipends, Summer Research Stipends, and travel awards. Assist with new student orientation, commencement, convocation, and admissions events (open houses and showcases).Support student events and programming, particularly for the honors programs, such as the honors symposium, undergraduate research and creativity conference, and other curricular and co-curricular events. \u00A0Content and CommunicationsDesign and update program materials and publications, including but not limited to event flyers, calendars, website content, newsletters, and materials for orientation and admissions events. Assist with the development of social media content and help maintain CAS Honors Instagram and other social media pages. Support the Director of Faculty & Student Engagement in the collection and promotion of faculty and student stories, accomplishments, and programs across the College of Arts & Sciences. Administrative SupportProduce and review memos, reports, correspondence, and other related documents, and help in reviewing and editing documents. Maintain faculty and student sites in Canvas and Teams as needed. Provide office coverage, including answering telephone calls and greeting visitors. Professionally and tactfully handle inquiries from students, faculty, staff, and visitors, and/or refer matters to appropriate offices. Set agendas and take minutes for Honors Faculty Advisory Committee.Other tasks as assigned. \u00A0Requirements/Qualifications:Bachelor\u2019s degree OR any combination of three (3) to five (5) years of experience and/or education from which comparable knowledge, skills, and ability have been achieved to perform the duties of this role. Experience in a university or college setting preferred. Strong computer skills including Microsoft programs such as Word, PowerPoint, Excel, and Outlook. Familiarity with Canva is preferred. Ability to learn and use University database systems.Excellent interpersonal communication, and exceptional verbal and written communication skills.Must be committed to providing the highest level of customer service.Demonstrated experience working in a high-volume, deadline-oriented, and customer-focused environment.Proven ability to work independently and as part of a team.\u00A0Must have strong organizational skills, strong attention to detail, and the ability to manage multiple projects simultaneously.Ability to maintain confidentiality, handle sensitive situations with tact and sound judgment.Standard hours of this position are 8:45 am to 4:45 pm, M-F.\u00A0Must be available to work occasional evenings and weekends to staff events for the College or University such as Commencement and other events through the academic year.\u00A0

Company info

Suffolk University.
Website : http://www.suffolk.edu