Facilities Coordinator

Profile

\u003cp\u003e\u003cstrong\u003eThe Company:\u003c/strong\u003e\u003c/p\u003e
\u003cp\u003eMesirow is an independent, employee-owned firm founded in 1937. As specialists in investment, risk management and advisory services, we are committed to helping our institutional, corporate, and individual clients achieve their objectives. We are proud of Mesirow\u0026rsquo;s culture of fostering team member engagement, entrepreneurship, and empowerment. Our positive culture, volunteerism, and opportunity for advancement makes Mesirow one of the few employers to be included in both Chicago Tribune\u0026rsquo;s Top Places to Work and Crain\u0026rsquo;s Best Places to Work in Chicago.\u003c/p\u003e
\u003cp\u003e\u003cstrong\u003eThe Opportunity:\u003c/strong\u003e\u003c/p\u003e
\u003cp\u003eWe are seeking a highly motivated Facilities Coordinator to work out of our Chicago office, serving as operational support for Mesirow\u0026rsquo;s Facilities Services Team.\u003c/p\u003e
\u003cp\u003eThe Role of the Facilities Coordinator is to respond to and manage all facilities requests to completion. This requires excellent follow-thru and organizational skills with creative problem-solving capabilities.\u0026nbsp; \u0026nbsp;\u003c/p\u003e
\u003cp\u003e\u003cstrong\u003eResponsibilities:\u003c/strong\u003e\u003c/p\u003e
\u003cp\u003eSupport our highly motivated Facilities Team by serving as a resource in assisting in the following:\u003c/p\u003e
\u003cul\u003e
\u003cli\u003eResponsible for responding to all facilities requests from Mesirow Chicago area locations. Contact building management and vendors as necessary to fulfill facility requests.\u003c/li\u003e
\u003cli\u003eResponsible for expediting moves throughout Mesirow\u0026rsquo;s Chicago area offices. Coordinate the move with the assistance of several other departments to ensure a smooth transition to a new location. Schedule appropriate vendors and manage resources during move.\u003c/li\u003e
\u003cli\u003ePerform weekly walkthrough of all Mesirow Chicago floors tracking repairs that need to be done. Coordinate and follow-up with appropriate vendors to have tasks completed.\u003c/li\u003e
\u003cli\u003eMeet and escort vendors when they come to Chicago Mesirow Financial offices to make sure they understand the scope of work and review at conclusion to assure positive results.\u003c/li\u003e
\u003cli\u003eMaintain filing system and keying schedule for private office, workstation and filing cabinets for all locations. Keep master keys for all offsite locations and Chicago offices.\u003c/li\u003e
\u003cli\u003eManage Facilities FM System. As calls/emails come in, assign calls to facilities staff and manage FM system.\u0026nbsp; Run reports weekly and review with Facilities Manager.\u003c/li\u003e
\u003cli\u003eExecute and process all new hires and terminations from a facilities perspective and communicate with other departments to ensure a smooth transition into/out of the workplace. (Including badge activation, welcome mat, nameplate, desk clean-out\u0026hellip;etc)\u003c/li\u003e
\u003cli\u003eMaintain all rent allocations to ensure they are accurately documented; generate reports quarterly.\u003c/li\u003e
\u003cli\u003eCoordinate and assist with construction projects for Illinois offices. Scheduling regular meetings with contractors and vendors, document all details, print drawings and designs to distribute.\u003c/li\u003e
\u003cli\u003ePrimary back-up for C-Cure security system.\u003c/li\u003e
\u003cli\u003eOther general miscellaneous duties and projects as requested.\u003c/li\u003e
\u003cli\u003eProvide administrative support to Facilities management staff as needed.\u003c/li\u003e
\u003cli\u003eProvide back up support to Conference Center reception desk as needed.\u003c/li\u003e
\u003c/ul\u003e
\u003cp\u003e\u003cstrong\u003eRequirements:\u003c/strong\u003e\u003c/p\u003e
\u003cul\u003e
\u003cli\u003eMinimum 3 years proven Facilities experience at a mid to large size corporation\u003c/li\u003e
\u003cli\u003eBachelors degree or equivalent experience preferred\u003c/li\u003e
\u003cli\u003eProficient in Excel, Outlook and Word.\u0026nbsp;\u003c/li\u003e
\u003cli\u003eExperience with FM:Systems or other Facilities Management Software a plus\u003c/li\u003e
\u003cli\u003eExperience with C-Cure or other Security Management Software a plus\u003c/li\u003e
\u003cli\u003eTakes direction well and demonstrates proactive follow through on assigned tasks\u003c/li\u003e
\u003cli\u003eCapable of prioritizing and managing multiple tasks in a fast-paced environment, while retaining composure under pressure\u003c/li\u003e
\u003cli\u003eAbility to independently analyze, research and problem solve\u003c/li\u003e
\u003cli\u003eExcellent verbal and written communication skills\u003c/li\u003e
\u003cli\u003eStrong interpersonal skills, with a desire to foster relationships and collaborate across departments\u003c/li\u003e
\u003cli\u003eExcellent written and verbal communication skills; high level of interpersonal skills needed\u003c/li\u003e
\u003cli\u003eExceptional organization skills; Exceptional follow-through skills needed\u003c/li\u003e
\u003c/ul\u003e
\u003cp\u003eEOE\u003c/p\u003e
\u003cp\u003e\u0026nbsp;\u003c/p\u003e,EqualOpportunityEmployerDescription:null,PayTransparencyPolicyStatement:null,MatchScore:1.0,HasApplied:false,ApplicationJobBoardName:null,ApplicationJobBoardId:null,DateApplied:null,Salaried:true,CompensationAmount:null,PublishingStatus:1,Links:[],BehaviorCriteria:[],MotivationCriteria:[],EducationCriteria:[],LicenseAndCertificationCriteria:[],SkillCriteria:[],WorkExperienceCriteria:[],JobBoardMemberships:[{JobBoardId:69451223-cdce-4faf-9407-23a2cd5ac83b,PublishedInternal:true,PublishedExternal:true,ExternalPostedDate:2022-04-22T13:05:55.225Z,InternalPostedDate:2022-04-22T13:05:55.225Z}],AssessmentUri:null,AssessmentStatus:null,OpportunityIsClosed:false,TravelRequired:null,TravelDescription:null,SupervisorName:null,Assessments:[],ApplicationId:null,CompensationAnnualMinimum:null,CompensationAnnualMaximum:null,CompensationHourlyMinimum:null,CompensationHourlyMaximum:null,CompensationCurrency:null});

Company info

Mesirow Financial Holdings, Inc.
Website : http://www.mesirowfinancial.com/