Executive Administrative Assistant

Profile

,AnswerValue:\u003ch1 style=\margin-left:7px\\u003e\u003cspan style=\font-size:11pt\\u003e\u003cspan style=\font-family:\u0026quot;Century Gothic\u0026quot;,sans-serif\\u003ePosition Summary:\u003c/span\u003e\u003c/span\u003e\u003c/h1\u003e\u003cbr\u003e\u003cspan style=\font-size:11pt\\u003e\u003cspan style=\line-height:115%\\u003e\u003cspan style=\font-family:\u0026quot;Century Gothic\u0026quot;,sans-serif\\u003eThis is a high-level administrative position responsible for the coordination of administrative assistance, projects, and support of the Managing Director of the IFO Group, LLC.\u0026nbsp;\u0026nbsp; The Executive Administrative Assistant frequently acts as the initial contact and liaison for requests and inquiries from family members.\u0026nbsp; This position also functions as a primary contact for internal and external calls and inquiries relating to instructions, meeting arrangements, policies and procedures, or other questions.\u0026nbsp; The Executive Administrative Assistant will coordinate projects and matters between various departments of the family office and affiliated private trust companies, as well as with other business units of the Ilitch Companies.\u0026nbsp; The position is responsible for confidential and time sensitive information and materials, and absolute discretion and confidentiality are required.\u003c/span\u003e\u003c/span\u003e\u003c/span\u003e\u003cbr\u003e\u0026nbsp;\u003ch1 style=\margin-left:7px\\u003e\u003cspan style=\font-size:11pt\\u003e\u003cspan style=\font-family:\u0026quot;Century Gothic\u0026quot;,sans-serif\\u003eKey Responsibilities:\u003c/span\u003e\u003c/span\u003e\u003c/h1\u003e\u0026nbsp;\u003col\u003e\u003cli style=\margin-top:6px; margin-bottom:16px\\u003e\u003cspan style=\font-size:11pt\\u003e\u003cspan style=\font-family:\u0026quot;Century Gothic\u0026quot;,sans-serif\\u003e\u003cspan style=\font-weight:normal\\u003eProvide a high level of administrative support to the Managing Director, including \u003c/span\u003e\u003cspan style=\color:black\\u003e\u003cspan style=\font-weight:normal\\u003ecomposition of letters, mail, routing or handling of incoming phone calls, meeting scheduling, travel arrangements, support for presentations, special projects, and maintaining family office records and files.\u003c/span\u003e\u003c/span\u003e\u003c/span\u003e\u003c/span\u003e\u003c/li\u003e\u003cli style=\margin-top:6px; margin-bottom:16px\\u003e\u003cspan style=\font-size:11pt\\u003e\u003cspan style=\font-family:\u0026quot;Century Gothic\u0026quot;,sans-serif\\u003e\u003cspan style=\font-weight:normal\\u003eFrequently act as the initial contact and liaison for requests and inquiries from family members.\u003c/span\u003e\u003c/span\u003e\u003c/span\u003e\u003c/li\u003e\u003cli style=\margin-top:6px; margin-bottom:16px\\u003e\u003cspan style=\font-size:11pt\\u003e\u003cspan style=\font-family:\u0026quot;Century Gothic\u0026quot;,sans-serif\\u003e\u003cspan style=\font-weight:normal\\u003eCoordinate ticket and parking requests for games and special events from family members, in conjunction with other colleagues and appropriate business unit contacts.\u003c/span\u003e\u003c/span\u003e\u003c/span\u003e\u003c/li\u003e\u003cli style=\margin-top:6px; margin-bottom:16px\\u003e\u003cspan style=\font-size:11pt\\u003e\u003cspan style=\font-family:\u0026quot;Century Gothic\u0026quot;,sans-serif\\u003e\u003cspan style=\font-weight:normal\\u003eSort, prioritize, and respond to internal and external inquiries via email, phone, or mail.\u0026nbsp; Refer matters to appropriate colleagues as needed and follow-up on own initiative to ensure completion of tasks.\u003c/span\u003e\u003c/span\u003e\u003c/span\u003e\u003c/li\u003e\u003cli style=\margin-top:6px; margin-bottom:16px\\u003e\u003cspan style=\font-size:11pt\\u003e\u003cspan style=\font-family:\u0026quot;Century Gothic\u0026quot;,sans-serif\\u003e\u003cspan style=\font-weight:normal\\u003eManage schedules electronically, including planning and scheduling meetings, conferences, appointments, and travel.\u0026nbsp; \u003c/span\u003e\u003c/span\u003e\u003c/span\u003e\u003c/li\u003e\u003cli style=\margin-top:6px; margin-bottom:16px\\u003e\u003cspan style=\font-size:11pt\\u003e\u003cspan style=\font-family:\u0026quot;Century Gothic\u0026quot;,sans-serif\\u003e\u003cspan style=\font-weight:normal\\u003eCompose routine correspondence and prepare drafts of documents, including complex spreadsheets, presentations, agendas, or programs.\u003c/span\u003e\u003c/span\u003e\u003c/span\u003e\u003c/li\u003e\u003cli style=\margin-top:6px; margin-bottom:16px\\u003e\u003cspan style=\font-size:11pt\\u003e\u003cspan style=\font-family:\u0026quot;Century Gothic\u0026quot;,sans-serif\\u003e\u003cspan style=\font-weight:normal\\u003eTake ownership of inquiries and provide policy and department information and explanations to colleagues as appropriate.\u003c/span\u003e\u003c/span\u003e\u003c/span\u003e\u003c/li\u003e\u003cli style=\margin-top:6px; margin-bottom:16px\\u003e\u003cspan style=\font-size:11pt\\u003e\u003cspan style=\font-family:\u0026quot;Century Gothic\u0026quot;,sans-serif\\u003e\u003cspan style=\font-weight:normal\\u003eCreate and maintain databases and perform analysis for various projects.\u003c/span\u003e\u003c/span\u003e\u003c/span\u003e\u003c/li\u003e\u003cli style=\margin-top:6px; margin-bottom:16px\\u003e\u003cspan style=\font-size:11pt\\u003e\u003cspan style=\page-break-after:avoid\\u003e\u003cspan style=\font-family:\u0026quot;Century Gothic\u0026quot;,sans-serif\\u003e\u003cspan style=\font-weight:normal\\u003eManage projects involving research, coordination of efforts between various departments, and assimilation of data; prepare and distribute reports.\u0026nbsp; \u003c/span\u003e\u003c/span\u003e\u003c/span\u003e\u003c/span\u003e\u003c/li\u003e\u003cli style=\margin-top:6px; margin-bottom:16px\\u003e\u003cspan style=\font-size:11pt\\u003e\u003cspan style=\font-family:\u0026quot;Century Gothic\u0026quot;,sans-serif\\u003e\u003cspan style=\font-weight:normal\\u003eDevelop filing or other organizational systems and monitor for efficiencies.\u003c/span\u003e\u003c/span\u003e\u003c/span\u003e\u003c/li\u003e\u003cli style=\margin-top:6px; margin-bottom:16px\\u003e\u003cspan style=\font-size:11pt\\u003e\u003cspan style=\font-family:\u0026quot;Century Gothic\u0026quot;,sans-serif\\u003e\u003cspan style=\font-weight:normal\\u003ePrepare and manage periodic department reports, defining and evaluating problems, and recommending solutions.\u003c/span\u003e\u003c/span\u003e\u003c/span\u003e\u003c/li\u003e\u003cli style=\margin-top:6px; margin-bottom:16px\\u003e\u003cspan style=\font-size:11pt\\u003e\u003cspan style=\font-family:\u0026quot;Century Gothic\u0026quot;,sans-serif\\u003e\u003cspan style=\font-weight:normal\\u003eAssist other family office colleagues, as needed, with administrative support.\u003c/span\u003e\u003c/span\u003e\u003c/span\u003e\u003c/li\u003e\u003cli style=\margin-top:6px; margin-bottom:16px\\u003e\u003cspan style=\font-size:11pt\\u003e\u003cspan style=\font-family:\u0026quot;Century Gothic\u0026quot;,sans-serif\\u003e\u003cspan style=\font-weight:normal\\u003ePerform other duties and special projects as assigned.\u003c/span\u003e\u003c/span\u003e\u003c/span\u003e\u003c/li\u003e\u003c/ol\u003e\u003ch1 style=\margin-top:6px; margin-left:7px\\u003e\u003cspan style=\font-size:11pt\\u003e\u003cspan style=\font-family:\u0026quot;Century Gothic\u0026quot;,sans-serif\\u003eMinimum Skills, Knowledge, and Abilities:\u003c/span\u003e\u003c/span\u003e\u003c/h1\u003e\u0026nbsp;\u003col\u003e\u003cli style=\margin-bottom:16px\\u003e\u003cspan style=\font-size:11pt\\u003e\u003cspan style=\tab-stops:23.65pt\\u003e\u003cspan style=\font-family:\u0026quot;Century Gothic\u0026quot;,sans-serif\\u003eBachelor’s degree, minimum of five (5) years’ related experience, or equivalent combination of education and experience.\u003c/span\u003e\u003c/span\u003e\u003c/span\u003e\u003c/li\u003e\u003cli style=\margin-bottom:16px\\u003e\u003cspan style=\font-size:11pt\\u003e\u003cspan style=\tab-stops:23.65pt\\u003e\u003cspan style=\font-family:\u0026quot;Century Gothic\u0026quot;,sans-serif\\u003ePrior experience providing support to broad levels of an organization, from executives to new hires.\u003c/span\u003e\u003c/span\u003e\u003c/span\u003e\u003c/li\u003e\u003cli style=\margin-bottom:16px\\u003e\u003cspan style=\font-size:11pt\\u003e\u003cspan style=\tab-stops:23.65pt\\u003e\u003cspan style=\font-family:\u0026quot;Century Gothic\u0026quot;,sans-serif\\u003eProfessional treatment of confidential and proprietary information; proven record of utmost discretion and judgment.\u003c/span\u003e\u003c/span\u003e\u003c/span\u003e\u003c/li\u003e\u003cli style=\margin-bottom:16px\\u003e\u003cspan style=\font-size:11pt\\u003e\u003cspan style=\tab-stops:23.65pt\\u003e\u003cspan style=\font-family:\u0026quot;Century Gothic\u0026quot;,sans-serif\\u003ePlanning and prioritization skills with the ability to manage multiple, simultaneous priorities.\u003c/span\u003e\u003c/span\u003e\u003c/span\u003e\u003c/li\u003e\u003cli style=\margin-bottom:16px\\u003e\u003cspan style=\font-size:11pt\\u003e\u003cspan style=\tab-stops:23.65pt\\u003e\u003cspan style=\font-family:\u0026quot;Century Gothic\u0026quot;,sans-serif\\u003eOutstanding communication and inter-personal skills.\u003c/span\u003e\u003c/span\u003e\u003c/span\u003e\u003c/li\u003e\u003cli style=\margin-bottom:16px\\u003e\u003cspan style=\font-size:11pt\\u003e\u003cspan style=\tab-stops:23.65pt\\u003e\u003cspan style=\font-family:\u0026quot;Century Gothic\u0026quot;,sans-serif\\u003eDemonstrated dependability with a sense of urgency.\u003c/span\u003e\u003c/span\u003e\u003c/span\u003e\u003c/li\u003e\u003cli style=\margin-bottom:16px\\u003e\u003cspan style=\font-size:11pt\\u003e\u003cspan style=\tab-stops:23.65pt\\u003e\u003cspan style=\font-family:\u0026quot;Century Gothic\u0026quot;,sans-serif\\u003eConsistent high level of research, analytical and problem-solving skills.\u003c/span\u003e\u003c/span\u003e\u003c/span\u003e\u003c/li\u003e\u003cli style=\margin-bottom:16px\\u003e\u003cspan style=\font-size:11pt\\u003e\u003cspan style=\tab-stops:23.65pt\\u003e\u003cspan style=\font-family:\u0026quot;Century Gothic\u0026quot;,sans-serif\\u003eEvidence of computer proficiency with advanced skills in Microsoft Word, Excel and PowerPoint.\u003c/span\u003e\u003c/span\u003e\u003c/span\u003e\u003c/li\u003e\u003cli style=\margin-bottom:16px\\u003e\u003cspan style=\font-size:11pt\\u003e\u003cspan style=\tab-stops:23.65pt\\u003e\u003cspan style=\font-family:\u0026quot;Century Gothic\u0026quot;,sans-serif\\u003eShows initiative and motivation with a self-starting attitude and willingness to take on additional challenges.\u003c/span\u003e\u003c/span\u003e\u003c/span\u003e\u003c/li\u003e\u003cli style=\margin-bottom:16px\\u003e\u003cspan style=\font-size:11pt\\u003e\u003cspan style=\tab-stops:23.65pt\\u003e\u003cspan style=\font-family:\u0026quot;Century Gothic\u0026quot;,sans-serif\\u003eExhibits necessary judgment to plan and accomplish goals.\u003c/span\u003e\u003c/span\u003e\u003c/span\u003e\u003c/li\u003e\u003cli style=\margin-bottom:16px\\u003e\u003cspan style=\font-size:11pt\\u003e\u003cspan style=\tab-stops:23.65pt\\u003e\u003cspan style=\font-family:\u0026quot;Century Gothic\u0026quot;,sans-serif\\u003eAttention to detail, thoroughness and accuracy when completing work and concern for all areas of the task or situation.\u003c/span\u003e\u003c/span\u003e\u003c/span\u003e\u003c/li\u003e\u003cli style=\margin-bottom:16px\\u003e\u003cspan style=\font-size:11pt\\u003e\u003cspan style=\tab-stops:23.65pt\\u003e\u003cspan style=\font-family:\u0026quot;Century Gothic\u0026quot;,sans-serif\\u003eEvidence of flexibility and ability to adapt to changing priorities and ability to multi-task, managing several concurrent priorities.\u003c/span\u003e\u003c/span\u003e\u003c/span\u003e\u003c/li\u003e\u003cli style=\margin-bottom:16px\\u003e\u003cspan style=\font-size:11pt\\u003e\u003cspan style=\tab-stops:23.65pt\\u003e\u003cspan style=\font-family:\u0026quot;Century Gothic\u0026quot;,sans-serif\\u003eMust demonstrate a professional demeanor and business etiquette in all interactions.\u003c/span\u003e\u003c/span\u003e\u003c/span\u003e\u003c/li\u003e\u003c/ol\u003e\u0026nbsp;\u003ch1 style=\margin-left:7px\\u003e\u003cspan style=\font-size:11pt\\u003e\u003cspan style=\page-break-after:avoid\\u003e\u003cspan style=\font-family:\u0026quot;Century Gothic\u0026quot;,sans-serif\\u003eWorking Conditions:\u003c/span\u003e\u003c/span\u003e\u003c/span\u003e\u003c/h1\u003e\u0026nbsp;\u003col\u003e\u003cli class=\MsoBodyText\ style=\margin-right:7px\\u003e\u003cspan style=\font-size:11pt\\u003e\u003cspan style=\line-height:115%\\u003e\u003cspan style=\page-break-after:avoid\\u003e\u003cspan style=\font-family:\u0026quot;Century Gothic\u0026quot;,sans-serif\\u003eWorks in a normal office environment where there is no discomfort due to temperature, noise, dust, and the like.\u003c/span\u003e\u003c/span\u003e\u003c/span\u003e\u003c/span\u003e\u003c/li\u003e\u003c/ol\u003e\u0026nbsp;\u003col start=\2\\u003e\u003cli style=\margin-bottom:11px\\u003e\u003cspan style=\font-size:11pt\\u003e\u003cspan style=\text-autospace:ideograph-numeric ideograph-other\\u003e\u003cspan style=\font-family:\u0026quot;Century Gothic\u0026quot;,sans-serif\\u003eWorks in an open area where there are frequent interruptions and distractions due to noise, traffic, etc.\u003c/span\u003e\u003c/span\u003e\u003c/span\u003e\u003c/li\u003e\u003c/ol\u003e\u0026nbsp;\u003col start=\3\\u003e\u003cli\u003e\u003cspan style=\font-size:11pt\\u003e\u003cspan style=\line-height:107%\\u003e\u003cspan style=\text-autospace:ideograph-numeric ideograph-other\\u003e\u003cspan style=\font-family:\u0026quot;Century Gothic\u0026quot;,sans-serif\\u003eFrequent visual/auditory attention.\u003c/span\u003e\u003c/span\u003e\u003c/span\u003e\u003c/span\u003e\u003c/li\u003e\u003c/ol\u003e\u003cp\u003e\u003cbr\u003e\u003cspan style=\font-size:11pt\\u003e\u003cspan style=\line-height:115%\\u003e\u003cspan style=\font-family:\u0026quot;Century Gothic\u0026quot;,sans-serif\\u003e\u003ci\u003e\u003cspan style=\font-size:10.0pt\\u003e\u003cspan style=\line-height:115%\\u003eThe above is intended to describe the essential job functions, the general supplemental functions and the essential requirements for the performance of this job. It is not to be construed as an exhaustive statement of all supplemental duties, responsibilities, or nonessential requirements. IFO Group, LLC has the right to change, modify, suspend, interrupt, or cancel in whole or in part any job functions outlined in a job description at any time and without advance notice to the employee.\u003c/span\u003e\u003c/span\u003e\u003c/i\u003e\u003c/span\u003e\u003c/span\u003e\u003c/span\u003e\u003c/p\u003e,

Company info

Detroit Tigers, Inc.