ADMINISTRATIVE ASSISTANT SR MEDICAL 7 amp 8 - NURSING ADMINISTRATION

Profile

Provides administrative support and other related assistance to the Department Nursing Director.  Monitors flow of information through office, answers and screens telephone calls, acts as customer support for the department. Schedules meetings, prepares agendas, records and transcribes meeting minutes.  Manages Director's Outlook calendar, department calendar and running various reports for the director.   Able to multitask and balance workload. Performs other duties as assigned. Projects an image of professionalism in communication, appearance, and conduct.  Maintains confidentiality.  

 

*Coordinates onboarding of new employees for the department. *Creates and maintains departmental calendar as requested. *Responsible for verifying employee timecards for accuracy. *Process purchase orders, check requests, and employee expense reports for payment as requested. *Maintain Licensing and Certification software for staff.  Verify licenses of staff. *Assists with ordering and distribution of office supplies, maintains supply room if needed *Runs Timekeeping reports on behalf of director. *Assist director with position control tasks as needed. *Effectively interacts with all hospital personnel, Medical Staff and the general public. *Performs other duties as assigned.

Education, Training and Experience

 

Required:  High School diploma and equivalent training.  Five (5) years administrative experience in an office setting, preferably in healthcare or medical-related field. 

Preferred:   Bachelor's degree. 

 

Skills or Other Qualifications

 

Required:   Intermediate Microsoft Office skills.  Able to work with spreadsheets and database systems.  Demonstrates effective communication, interpersonal skills, organizational ability, and knowledge of proper body mechanics.  Exceptional organizational skills and able to set assignment priorities, work independently within established guidelines, and maintain confidentiality.  Ability to problem-solve and work independently while meeting deadlines.

Preferred:  Knowledge of medical terminology preferred. 

Company info

Hoag
Website : http://www.hoag.org