Program Coordinator Employment Labor and Retirement NCSL Denver CO

Profile

Posted: Aug. 23, 2022

| Application Deadline:

Sept. 5, 2022 by 11:59 p.m. MT

Title

Program Coordinator

Employment, Labor, and Retirement

National Conference of State Legislatures

Denver

SALARY

: $4,014 p/month

About NCSL

Are you ready to join an organization with an extraordinary mission? The National Conference of State Legislatures offers careers where you can use your skills, knowledge, and experience to truly make a difference. NCSL’s mission is purposeful – strengthening the legislative institution. From informing effective policies and promoting communication among state legislatures, to ensure states have a strong, cohesive voice in the federal system, our team works in service of legislatures. And, with a commitment to constantly innovating all resources and services to meet the evolving needs of members, NCSL has earned the reputation as the nation’s most trusted bipartisan membership organization for legislators and legislative staff. Our success in serving NCSL members relies on our team of passionate, dedicated professionals who work diligently to strengthen the legislative institution. Join our team and contribute to this unique, essential mission.

About The Role

This position coordinates administrative duties and responsibilities to support the Employment, Labor and Retirement (ELR) Program’s operations. A program coordinator independently performs general office and program support, event organization, travel, purchasing, expense tracking, data entry and retrieval, web content updates and web page design, and file tracking and management with minimal supervision. Responsibilities may also include supporting budget and grant administration and expense tracking. The program coordinator reports to the director of the ELR Program, while also handling assigned functions from other professional project staff in the program.

What You'll Do

Perform a variety of administrative management tasks for the program, including writing, editing, creating graphics, formatting, posting to the web and distributing various publications.

Lead meeting planning for the program, including sending invitations, correspondence with NCSL members, meeting logistics, site planning, travel arrangements, communication with participants, virtual and on-site support functions, and expense-report processing.

Update and coordinate the creation of content on NCSL.org, including proactive communication with office colleagues

Work collaboratively and productively across NCSL and with program colleagues to provide exemplary member service, including managing inbound and outbound communications with members.

Act as a liaison for members, vendors, and internal and external individuals and organizations.

Promote and support in-person and online meetings and webinars, including providing technical and logistical support for Zoom and/or Microsoft Teams meetings.

Help compile budget and expense documents and assist in the preparation of proposals and reports.

Coordinate ELR Program’s hiring process for staff and interns, including scheduling interviews and administering skills assessments.

Train new and existing staff on organizational processes and certain computer applications.

Compile and draft meeting summaries and program or project status reports.

Attend internal meetings regularly, including the weekly Communications meeting.

Perform other responsibilities as needed.

Work Environment

This position is mostly performed in an office environment with prolonged periods of sitting at a desk and working on a computer. The incumbent will utilize standard office equipment such as filing cabinets, copy machines, laptops, printers, scanners, and smartphones. Travel by airplane including overnights and weekends required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

Qualifications For Success

High school diploma (or its equivalent) plus five years of progressively more complex administrative experience.

Proficiency in computer-based clerical duties, including Microsoft Office and other software programs; ability to learn new procedures and applications.

Expertise in communicating clearly and professionally in writing and orally and dealing discretely with sensitive information.

Experience working both independently and collaboratively as circumstances dictate, including ability to work across departments and identify the appropriate contacts to achieve program goals and objectives.

Proficiency with simultaneously managing multiple tasks and deadlines.

Competency working under deadline pressure and adapting to changes in workloads.

Superior customer service and organizational skills with strong attention to detail.

Creative thinking and problem-solving skills.

Ability to travel by air up to six times per year, generally for 1-3 nights.

Benefits At A Glance

NCSL provides flexible, remote work options for our employees including the ability to telework up to 4 days a week. We are committed to offering a full range of other benefits for you and your eligible family members, including domestic partners.

Our outstanding benefits include low-cost health, dental and vision coverage, a 401(a)-retirement plan with 10% contribution after 6 months and full vesting, life & disability insurance, 3-weeks paid vacation with 5 years of paid full-time work experience, generous time off plans and paid family leave, floating holidays, identity theft protection, employee assistance programs, pet insurance, paid time off the volunteer, and more! Relocation assistance provided for out-of-state candidates.

How To Apply

If you are a purpose-driven, dedicated professional looking to give as much as you get – submit

your resume and cover letter by 11:59 PM MT, Sept. 5, 2022. Learn more about working with NCSL by visiting our careers page: https://www.ncsl.org/research/about-state-legislatures/ncsl-careers.aspx

. We are looking forward to receiving your application!

NCSL is proud to be an equal opportunity employer and is committed to developing a diverse, dynamic team and inclusive workplace. NCSL does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status, disability, or any other status protected by law or regulation.

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National Conference Of State Legislatures
Phone : 303-364-7700
Fax : 303-364-7800
Website : http://www.ncsl.org/