Administrative Assistant

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Job Description

Company Description Veolia

aims to be the benchmark company for ecological transformation. With nearly 179,000 employees worldwide, the Group designs and provides game-changing solutions that are both useful and practical for water, waste and energy management. Through its three complementary business activities, Veolia helps to develop access to resources, preserve available resources, and replenish them. In 2020, the Veolia group supplied 95 million people with drinking water and 62 million people with wastewater service, produced nearly 43 million megawatt hours of energy and treated 47 million metric tons of waste.

Job Description POSITION PURPOSE

Provide a brief description as to the primary purpose of this job (no more than three to five sentences). Reporting to the Executive Assistant to the President and CEO of Veolia North America the Receptionist/Office Coordinator is supporting the corporate office with general general office coordination for all office functions such as ordering supplies, being the liaison with the landlord for maintenance or building security. This position also includes the receptionist duties such as but not limited: data entry, mailing letters, assisting other staff as needed, answering the phone, greeting guests, ordering catering, managing meeting rooms.

PRIMARY DUTIES / RESPONSIBILITIES

● Reports to Executive Assistant to the President and CEO of Veolia North America

● Answer telephone; screen and direct calls

● Greet and direct all visitors (including vendor deliveries), ensure all visitors are properly entered into the

building visitor log

● Troubleshoot and direct inquiries from the public and customers to appropriate departments

● Monitor visitor access and maintain security awareness

● Provide administrative and clerical support to office as needed

● Prepare correspondence and documents when needed

● Receive, sort prepare and deliver mail on a daily basis

● Organize conference and meeting room bookings

● Coordinate meetings and organize catering

● Monitor and maintain office equipment

● Control inventory relevant to reception, copy and kitchen areas

● Maintain the reception, kitchens and general office areas

● Maintain and replenish inventory of office supplies

● Manage postage meter machine

● Prepare corporate PO’s for materials and services, along with coding the corporate invoices before

routing for payment.

● Reconcile vendor statements, research and correct discrepancies.

● Correspond with vendors and account payable specialists regarding invoices, and purchases.

● Research and resolve outstanding balances on accounts.

● Email and or phone communications with vendors.

● Coordinate with the Shared Service Center to ensure prompt payment of invoices.

- Act as liaison with building security for office safety training and lead up the quarterly fire drills.

● Reconcile monthly credit card statement with office purchases.

● Keep Administrative Google drive up to date an current

● Maintain and update 53 State email distribution list

Qualifications QUALIFICATIONS

● GED, advanced degree a plus, Bachelor Degree preferred

● Minimum one year prior administrative experience

Knowledge /Skills /Abilities

● Familiarity and ability to maneuver in the Google platform

● Able to work independently and handle a wide variety of situations, including conflict

resolution and troubleshooting issues

● Excellent verbal/written communication, organizational, prioritization, time-management

skills and attention to detail required

● Must have strong initiative, self-motivation, very high standards and outstanding attention

to detail

● Demonstrate a professional, positive, and approachable demeanor in working and

effectively communicating with a diverse group of people; always demonstrating high

emotional intelligence

● Exercise discretion, judgment, tact and poise in handling highly sensitive and confidential

information

● Proactive approach to each task to anticipate needs, establish contingency plans and

minimize risks to ensure optimal outcomes

● Able to troubleshoot and independently solve problems and able to constructively

approach larger problems that need to be relayed to the EA to CEO by simultaneously

providing analysis and potential, viable solutions

WORK ENVIRONMENT

Regular Office Work Environment

Additional Information All your information will be kept confidential according to EEO guidelines.

As an inclusive company, Veolia is committed to diversity and gives equal consideration to all applications, without discrimination.

We are an Equal Opportunity Employer! All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.

Job Requirements

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Company info

Enovity Inc
Website : http://www.enovity.com