Legal Assistant Litigation - Insurance amp Reinsurance

Profile

Performs a broad range of secretarial and administrative support for several attorneys in the Litigation department with a focus on the practice of an equity partner in the Insurance and Reinsurance practice group. Assists attorney(s) with duties including but not limited to, trial preparation, maintenance of marketing contacts, document production, electronic filing and data entry. Provides extensive calendar management and travel support for assigned attorneys and may consistently interact with clients via the phone and in person. Organizes and maintains all files relating to practice and administrative matters in accordance to attorney preferences.

Job

Functions

Maintains attorney(s) calendar and contact lists as Arranges all aspects of both internal and external client meetings and conferences. Stays apprised of calendars and actively communicates changes or reminders as needed. Assumes expertise of Firm calendar management software.

Provides trial preparation support, including reservation of court reporter, reservation of trial prep space, working with external vendors to reserve offsite “war room”, hearing and breakout rooms, coordinates shipping of necessary documents, supplies, and technology, organizes meals and client group dinners, and travels when necessary to assist trial team onsite.

Provides general secretarial support to assigned attorney(s) which may include typing and drafting documents, liaising with marketing/client accounting departments, answering phones, scheduling appointments, calendar management, dictation, expense processing, and opening and distributing Deals with sensitive, confidential information and ensures that day to day support for team runs smoothly and effectively.

Prepares legal documents, correspondence, memos, letters and Assists with drafting and preparing documents such as petitions, motions and interrogatories. Establishes and maintains files and enters data into a case management system. Assists in preparing written and oral presentations. Organizes, summarizes and indexes documents. Sends and retrieves documents from Record Center as needed and follows work flow procedures as it relates to opening/closing matters and generating engagement/disengagement letters.

Reviews, revises, and disseminates monthly client billing statements; maintains annual client rate structures and ensures individual matter budgeting parameters are met; serves as liaison between billing department and direct report attorneys (primarily, one equity partner) re: all billing matters.

Deals with routine inquires for both internal and external contacts; refers calls to other contacts as needed and transcribes voicemail Utilizes strong communication skills, both written and verbal, to ensure information is obtained and relayed in a professional manner. Maintains a courteous and service driven demeanor at all times. High emotional intelligence required.

Coordinates all business related travel arrangements for direct report

Maintains familiarity with legal terminology, state and federal court filing rules, basic legal procedure and law firm document Has knowledge of legal document formats such as contracts, agreements, briefs, summonses, complaints, and motions.

Ensures a high level of service when interacting with clients, opposing counsel and other related internal and external Maintains discretion and sound judgment when interacting with others both external and internal to the Firm. Assumes a helpful, proactive and professional manner at all times when dealing with both internal and external clients. Supports and cultivates service standards as expected by the Firm.

Operates standard office equipment such as computers, photocopiers, calculators, and uses required software applications to effectively perform job Records, edits, and submits timesheets through Carpe Diem software to the time and billing system.

Supports team work not only within the practice area but also in the Firm as a Assists others with questions, projects and basic task work consistently. Takes the initiative to orient new employees, secretaries and associates regarding Firm processes and procedures.

Takes initiative to build on existing skills through both self-directed development as well as Firm sponsored training Shows willingness to share knowledge or specialty with others in the Firm.

Performs other duties and responsibilities as assigned.

Essential Competencies:

Works proactively with others to support efforts within a department or function of the

Organizes and prioritizes assignments and contributes to the department’s ability to meet or exceed goals and

Maintains current knowledge of trends and developments affecting the area of

Uses innovative thinking and exercises sound judgment to achieve

Qualifications:

Minimum High School Diploma, college degree 10 years of administrative or secretarial experience in a fast paced organization, preferably a professional services setting.

Excellent computer skills and proficiency with word processing, spreadsheet, Internet, presentation and time and billing Professional experience with Carpe Diem, Elite, Outlook, MSWord.

Typing speed of 70 WPM or more with a high degree of

Demonstrated ability to balance customer service while delivering high results and

Effective oral and writing communication skills with strong knowledge of grammar, spelling, punctuation and legal

Demonstrated flexibility and the ability to handle complex, multiple tasks for several individuals with different work Openness to change pace quickly while maintaining strong organization and attention to detail.

Team player and the willingness to support others and take on additional responsibilities as

Ability to lift boxes and move files as needed.

Physical Requirements:

Must have minimal physical Position requires standing, walking, reaching, and lifting files and other office related documents or materials of up to 15 pounds.

Must have the ability to operate equipment such as a computer and copy

Must have the ability to communicate clearly and to read and follow detailed

Must have the ability to prepare assorted documents and other related

Must have the ability to work in stressful conditions under time deadlines.

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Choate, Hall & Stewart LLP

Two International Place

Boston, MA 02110

T 1 (617) 248-5000

© 2021 Choate, Hall & Stewart LLP

Company info

Choate Hall & Stewart LLP.
Phone : 1-(617)-248-5000
Website : https://www.choate.com/