File Clerk/Receptionist ampndash

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Position Overview

Schwabe, Williamson & Wyatt has an opening for a full-time File Clerk/Receptionist in the Portland office. File Clerk duties include inserting paperwork into existing files, keeping correspondence current and in chronological order, organizing and indexing pleadings, creating inserts for other materials to be filed, and searching for missing files. Projects could include working on large cases where documents need to be numbered and organized into binders, and articles of reference that need to be copied and indexed into binders. The Receptionist will deliver excellent internal and external client service in a pleasant and professional manner while greeting clients and visitors to the firm. This position will be in-person in the office, Monday through Friday, 8:00 am to 5:00 pm.

Essential Functions:

Responsible for organizing files, creating pleading indexes, closing files, and working with the records department

Process invoices and submit check requests for payment

Project support under legal assistant or paralegal supervision

Errands such as delivery of documents to opposing counsel and the courthouse

Electronic file management, including saving emails to Filesite, our document management system

Scan incoming mail and disperse to the legal assistants or saving to Filesite

Copy and scanning projects

Assist with large mailings

Prepare UPS/FEDEX slips for overnight delivery

Answer and direct phone calls

Greet clients and visitors

Organize and schedule conference room appointments

Log deliveries and pick-ups

Coordinate and order catering for lunches and events

Schedule Zoom meetings

Handling parking validations as well as HVAC requests for the office

Competencies:

Ability to manage multiple projects, activities and tasks simultaneously

High level of organizational skills

Excellent time management skills

Strong written and oral communication skills

Education and Experience:

A high school diploma or GED is required. One year of work experience in an office setting is preferred.

Preferred Computer Skills

Microsoft Office suite, including Word, Excel, Outlook and PowerPoint

Interaction

FileSite

Intapp

Interested candidates should submit their cover letter and resume to Melissa ‎Tofell, Legal Support Services Manager at Recruiting@schwabe.com

Schwabe, Williamson & Wyatt provides a team-oriented working environment, offering competitive salaries and excellent benefits including medical, dental, ‎life, LTD, 401(k)/profit sharing retirement, tuition reimbursement, EAP, transit ‎subsidy, and paid time off.

All qualified applicants will receive consideration for employment without regard to race, color, religion, ‎ancestry, national origin, age, sex, disability, marital status, sexual orientation, gender identity or other status protected ‎by law.

Company info

Schwabe, Williamson & Wyatt PC
Website : http://www.schwabe.com/