Administrative Assistant

Profile

\u003cp\u003eUnder the direction of the Program Manager, PsyD, the Administrative Assistant will perform diverse administrative, support and clerical duties for the Program Manager, PsyD and assist in coordinating related activities in the department.\u0026nbsp; These functions will require confidentiality, initiative, and sound decision-making.\u0026nbsp; This individual will rely on excellent organizational skills and the ability to effectively handle multiple priorities.\u0026nbsp; Possess the ability to adapt procedures, processes, and techniques to the completion of the assignments and in line with the department\u0026rsquo;s activities and goals.\u0026nbsp; Additionally, this position will exercise independent judgment, escalating serious or unique problems to higher levels.\u0026nbsp; The Administrative Assistant leverages industry knowledge and best practices to promote the mission and vision of the Psy.D department and the institution. Supports culture development and management efforts.\u003cspan\u003e\u0026nbsp;\u003c/span\u003e\u003c/p\u003e
\u003cp\u003e\u003cstrong\u003e\u0026nbsp;\u003c/strong\u003e\u003c/p\u003e
\u003cp\u003e\u003cstrong\u003eEducation/Experience:\u003c/strong\u003e\u003c/p\u003e
\u003cul\u003e
\u003cli\u003eHigh school Diploma or equivalent is required; Associates Degree, Bachelor\u0026rsquo;s Degree or some college courses in business administration or a related field is preferred.\u003c/li\u003e
\u003cli\u003eFive (5) years of successful administrative experience providing support to executive management is preferred.\u003c/li\u003e
\u003c/ul\u003e
\u003cp\u003e\u003cstrong\u003e\u0026nbsp;\u003c/strong\u003e\u003c/p\u003e
\u003cp\u003e\u003cstrong\u003eCertifications/Licenses: \u003c/strong\u003e\u003c/p\u003e
\u003cul\u003e
\u003cli\u003eN/A\u003c/li\u003e
\u003c/ul\u003e
\u003cp\u003e\u003cstrong\u003e\u0026nbsp;\u003c/strong\u003e\u003c/p\u003e
\u003cp\u003e\u003cstrong\u003eK/S/A\u003c/strong\u003e\u003c/p\u003e
\u003cul\u003e
\u003cli\u003eIntermediate level computer skills, must be proficient with Microsoft Office (Word, Excel, PowerPoint, Outlook)\u003c/li\u003e
\u003cli\u003eExcellent time management and organization skills and ability to prioritize and take initiative to accommodate work flow\u003c/li\u003e
\u003cli\u003eAbility to work independently and as a member of a team\u003c/li\u003e
\u003cli\u003eMust be professional, discreet in manner in maintaining confidentiality and able to exercise discretion\u003c/li\u003e
\u003cli\u003eAbility to work in a high stress and fast paced environment\u003c/li\u003e
\u003cli\u003eExcellent interpersonal skills required, with the ability to interact with all customer groups \u0026ndash; staff, faculty, visitors, Board of Trustee members, and the community at large\u003c/li\u003e
\u003cli\u003eMust be able to meet deadlines and handle multiple priorities\u003c/li\u003e
\u003cli\u003eMust possess excellent verbal and written communications skills to include ability to effectively handle complex questions and issues independently\u003c/li\u003e
\u003cli\u003eStrong business sense, and professionalism to communicate with all levels of management and staff\u003c/li\u003e
\u003cli\u003eFlexible and cooperative in working on team efforts with attention to detail\u003c/li\u003e
\u003cli\u003eAbility to adapt procedures, processes and techniques to the completion of assignments\u003c/li\u003e
\u003cli\u003eAccurate typing and data entry skills\u003c/li\u003e
\u003cli\u003eAbility to come to work promptly and regularly\u003c/li\u003e
\u003cli\u003eAbility to concentrate and perform accurately\u003c/li\u003e
\u003cli\u003eAbility to take direction and react to change productively and to handle other tasks as assigned\u003c/li\u003e
\u003c/ul\u003e
\u003cp\u003e\u003cstrong\u003e\u0026nbsp;\u003c/strong\u003e\u003c/p\u003e
\u003cp\u003e\u003cstrong\u003eSupervision (if applicable):\u0026nbsp; \u003c/strong\u003eN/A\u003c/p\u003e
\u003cp\u003e\u003cstrong\u003e\u0026nbsp;\u003c/strong\u003e\u003c/p\u003e
\u003cp\u003e\u003cstrong\u003eEssential Duties \u0026amp; Responsibilities: \u003c/strong\u003e\u003c/p\u003e
\u003cp\u003e\u003cstrong\u003e\u0026nbsp;\u003c/strong\u003e\u003c/p\u003e
\u003cul\u003e
\u003cli\u003eMaintains positive and professional student, faculty and staff relationships\u003c/li\u003e
\u003cli\u003eProvides administrative support including but not limited to answering calls and routing to appropriate staff/faculty, calendar scheduling and management, materials preparation, and dissemination\u003c/li\u003e
\u003cli\u003eSupports Program Manager with general operational tasks\u003c/li\u003e
\u003cli\u003eCreates, monitors and maintains up-to-date student lists\u003c/li\u003e
\u003cli\u003eDevelops and maintains databases to accurately track student milestone data and outcomes\u003c/li\u003e
\u003cli\u003eGenerates and runs reports to confirm Alumni and student eligibility for Licensure Exam prep kits in advance of order fulfillment, prepare and submit invoices for payment\u003c/li\u003e
\u003cli\u003eGathers data required for completion of APA Annual Report Online\u003c/li\u003e
\u003cli\u003eAssists in developing and maintaining digitized filing systems\u003c/li\u003e
\u003cli\u003eManages logistics of student and faculty meetings; reserve rooms, send invitations, set reminders of upcoming appointments, transcribe, and prepare meeting minutes\u003c/li\u003e
\u003cli\u003eActively participates in Program and University events including Commencement ceremony\u003c/li\u003e
\u003cli\u003eManages communication of information to students around Program related events and activities\u003c/li\u003e
\u003cli\u003eProvides exam proctoring assistance\u003c/li\u003e
\u003cli\u003ePrepares invoices and purchase order requests\u003c/li\u003e
\u003c/ul\u003e
\u003cp\u003e\u003cstrong\u003e\u0026nbsp;\u003c/strong\u003e\u003c/p\u003e
\u003cp\u003e\u003cstrong\u003eUniversal Core Behaviors:\u003c/strong\u003e\u003c/p\u003e
\u003cp\u003e\u003cstrong\u003eCommunication:\u003c/strong\u003e\u003c/p\u003e
\u003cul\u003e
\u003cli\u003eEffectively expresses oneself in all oral and written communications.\u003c/li\u003e
\u003cli\u003eExhibits good listening and comprehension skills.\u003c/li\u003e
\u003cli\u003eKeeps others informed, as well as responds, in a timely manner.\u003c/li\u003e
\u003cli\u003eDemonstrates match between words and actions.\u003c/li\u003e
\u003cli\u003eResponds with tact, diplomacy, respect and composure when dealing with others.\u003c/li\u003e
\u003cli\u003ePromotes the spirit and essence of the School\u0026rsquo;s Vision, Mission, Values and Key Strategies through both verbal and written communication.\u003c/li\u003e
\u003c/ul\u003e
\u003cp\u003e\u003cstrong\u003e\u0026nbsp;\u003c/strong\u003e\u003c/p\u003e
\u003cp\u003e\u003cstrong\u003eTeamwork and Collaboration:\u003c/strong\u003e\u003c/p\u003e
\u003cul\u003e
\u003cli\u003eCooperates with others toward the achievement of common goals.\u003c/li\u003e
\u003cli\u003eSeeks consensus and win-win solutions to problems and conflicts.\u003c/li\u003e
\u003cli\u003eContributes actively and participates fully in team initiatives.\u003c/li\u003e
\u003cli\u003ePuts success of the team above own interests.\u003c/li\u003e
\u003cli\u003eBuilds and maintains constructive work relationships.\u003c/li\u003e
\u003c/ul\u003e
\u003cp\u003e\u003cstrong\u003e\u0026nbsp;\u003c/strong\u003e\u003c/p\u003e
\u003cp\u003e\u003cstrong\u003eResponsive to Change:\u003c/strong\u003e\u003c/p\u003e
\u003cul\u003e
\u003cli\u003eSupports changes in the work environment.\u003c/li\u003e
\u003cli\u003eDisplays a proactive, problem-solving approach toward work.\u003c/li\u003e
\u003cli\u003eCommitted to life-long learning by continuously increasing skills, knowledge and effectiveness.\u003c/li\u003e
\u003cli\u003eActively seeks and initiates creative and innovative solutions.\u003c/li\u003e
\u003cli\u003eExercises sound, accurate and informed independent judgment when needed.\u003c/li\u003e
\u003c/ul\u003e
\u003cp\u003e\u003cstrong\u003e\u0026nbsp;\u003c/strong\u003e\u003c/p\u003e
\u003cp\u003e\u003cstrong\u003eQuality-Driven and Accountable:\u003c/strong\u003e\u003c/p\u003e
\u003cul\u003e
\u003cli\u003eResults-oriented and committed to quality through continuous process improvement.\u003c/li\u003e
\u003cli\u003eEliminates ineffective activities and closes performance gaps.\u003c/li\u003e
\u003cli\u003eAnticipates and responds to customer needs.\u003c/li\u003e
\u003cli\u003eMonitors own performance, accept responsibility for actions and actively seeks feedback.\u003c/li\u003e
\u003cli\u003eMeets deadlines and completes projects and activities in professional, timely manner.\u003c/li\u003e
\u003cli\u003eSeeks opportunities to increase productivity and/or reduce costs while maintaining highest quality standards (fiscally responsible).\u003c/li\u003e
\u003c/ul\u003e
\u003cp\u003e\u003cstrong\u003e\u0026nbsp;\u003c/strong\u003e\u003c/p\u003e
\u003cp\u003e\u003cstrong\u003eSupport of Vision, Mission, Values, Key Strategies:\u003c/strong\u003e\u003c/p\u003e
\u003cul\u003e
\u003cli\u003eSupports and models the School\u0026rsquo;s Values of: social interest, compassion, justice, respect for the individual, honors diversity and difference, intellectual rigor, optimism and collaboration.\u003c/li\u003e
\u003cli\u003eArticulates the School\u0026rsquo;s Vision, Mission, and Key Strategies in a way to educate others.\u003c/li\u003e
\u003cli\u003eDemonstrates active commitment in advancing the School\u0026rsquo;s Vision, Mission and Key Strategies.\u003c/li\u003e
\u003cli\u003eExhibits personal integrity, honesty, zeal and compassion.\u003c/li\u003e
\u003cli\u003eAligns work processes to advance the School\u0026rsquo;s strategic plan and key strategies.\u003c/li\u003e
\u003c/ul\u003e
\u003cp\u003e\u0026nbsp;\u003c/p\u003e
\u003cp\u003e\u003cstrong\u003eEqual Opportunity Employer\u003c/strong\u003e\u003c/p\u003e
\u003cp\u003e\u003cem\u003eIt is the policy of Adler University that all persons are entitled to Equal Employment Opportunity (EEO) protection. The University does not discriminate against any individual for employment because of age, religion, race, color, gender, gender identity, sexual orientation, national origin, ancestry, marital status, physical or mental disability, military status (including unfavorable discharge from the military), or any other category protected by federal, state, or local law. \u003c/em\u003e\u003c/p\u003e
\u003cp\u003e\u003cem\u003e\u0026nbsp;\u003c/em\u003e\u003c/p\u003e
\u003cp\u003e\u003cem\u003eAs part of the Adler\u0027s equal employment opportunity policy, Adler will also take affirmative action\u0026nbsp;to ensure that minority group individuals, females, disabled veterans, recently separated veterans, other protected veterans, Armed Forces service medal veterans, and qualified disabled persons are introduced into our workforce and considered for promotional opportunities.\u003c/em\u003e\u003c/p\u003e,EqualOpportunityEmployerDescription:null,PayTransparencyPolicyStatement:null,MatchScore:1.0,HasApplied:false,ApplicationJobBoardName:null,ApplicationJobBoardId:null,DateApplied:null,Salaried:true,CompensationAmount:null,PublishingStatus:1,Links:[],BehaviorCriteria:[],MotivationCriteria:[],EducationCriteria:[],LicenseAndCertificationCriteria:[],SkillCriteria:[],WorkExperienceCriteria:[],JobBoardMemberships:[{JobBoardId:5b64ce7f-14b5-443e-344c-7e8db470f3bd,PublishedInternal:true,PublishedExternal:false,ExternalPostedDate:null,InternalPostedDate:2022-07-11T17:55:35.351Z},{JobBoardId:b809b751-42a6-bffa-f3ce-536e549e35d9,PublishedInternal:false,PublishedExternal:true,ExternalPostedDate:2022-07-11T17:55:35.351Z,InternalPostedDate:null}],AssessmentUri:null,AssessmentStatus:null,OpportunityIsClosed:false,TravelRequired:null,TravelDescription:null,SupervisorName:null,Assessments:[],ApplicationId:null,CompensationAnnualMinimum:null,CompensationAnnualMaximum:null,CompensationHourlyMinimum:null,CompensationHourlyMaximum:null,CompensationCurrency:null});

Company info

Adler School of Professional Psychology
Website : http://www.adler.edu