Corporate Paralegal/Legal Administrative Assistant

Profile

Wilmington
This is a hybrid position incorporating duties and responsibilities of a Legal Administrative Assistant AND Paralegal. You will provide dedicated support to three-four attorneys as an LAA and various and multiple case support as a Paralegal
Hours: 10:00 AM – 6:30 PM, Monday-Friday, with one hour for lunch
Daily responsibilities
may include but are not limited to:
Handling client billing and maintaining records of billing guidelines, balances, and deadlines
Enter attorneys’ time
Format, edit briefs; input TOAs and TOCs
Make hotel and flight reservations
Reserve conference rooms and make arrangements for the visitors, including ordering meals, and catering to various requests
File attorneys’ emails in the DMS (Document Management System)
Coordinate and make copies; put together binders
Create CDRs
and TDRs
Distribute Key Decision books
Create shells for documents
Prepare, e-file and serve pleadings and all related documents to be filed with the Court and maintain the file docket in each assigned case
Prepare and serve discovery, work efficiently in the e-discovery database system
Submit requests to the e-discovery system and provide follow-up and updates
Monitor all activity in assigned cases and respond accordingly, i.e. calendaring, updates to distribution lists, etc.
Draft correspondence to Court, and routine documents that are filed with the Court
Conduct research
Assist attorneys and other paralegals in preparation for trials and provide trial support
Maintain case calendar
Prepare and maintain case and document files, to include submitting File Opening Memos and closing requested client/matters.
Provide back up to daytime paralegals with projects, Court filings and trial preparations
Prepare, file and serve pleadings
Coordinate shareholder notices, audit notices, delivery of subpoenas to witnesses and parties to action(s)
Develop computer proficiency with all applications required by the job, to include, but not limited to: File&Serve Xpress, Microsoft Outlook, Microsoft Word, Microsoft Excel, PDF Docs, Adobe, iManage filing system, Intapp time entry, Intapp conflict check system, e-discovery databases
Type and proofread legal documents, memoranda, correspondence, forms
Attend to Corporate calendar, and assigned attorney’s calendars; make appointments and reservations
Answer phones, take messages or transfer phone calls into attorney’s voice-mail, transcribe messages, if needed
Document production; typing from handwritten copies, tapes and voice-mails
Send faxes, make copies, send mail by Federal Express and Certified Mail
Transfer calls and set up conference calls
Search for addresses, phone numbers and other relevant case information in Outlook and document management system
Bring things into the system and send e-mails with more than one attachment
Assist with overflow work when needed and any other duties as assigned
Assist in other sections if requested, on an as-needed basis
Requirements:
College degree required; previous administrative experience preferred
Demonstrated ability to communicate clearly and effectively, verbally and in writing
Excellent technology skills, including experience working with tables of content and authority, and aptitude; strong typing and proofreading skills
Ability to learn quickly and eagerly and possessing aptitude to assist with filings and handle paralegal tasks
Superior attention to detail and organizational skills
Proven ability to work in a fast-paced environment; multi-task and meet multiple, overlapping deadlines
Demonstrated ability to work as part of a team, as well as independently; team player attitude is a must
Self-starter and motivated; flexible and dependable
Availability for overtime after hours and weekends
We offer a beautiful facility; a competitive salary commensurate with skill level and experience; and excellent benefit package, including immediate coverage under our medical, dental & vision plans, parking/commuting allowance, 401K plan and generous paid time off.
To apply for the position, please submit your resume and cover letter with your salary expectations to
[email protected]

Company info

Sign Up Now - AdminCrossing.com