Administrative Assistant - Corporate Communications

Profile

\u003cp\u003eAs infrastructure critical to the region\u0026rsquo;s growth and prosperity, BNA is a vital asset for Middle Tennessee and serves as a gateway to Music City and beyond. According to a recent State of Tennessee study, in 2019 alone, BNA generated more than $9.9 billion in total economic impact. BNA supported more than 76,000 jobs in the region and produced more than $443 million in state, local and federal taxes. BNA receives no local tax dollars. For more information, visit\u0026nbsp;\u003ca href=\u0022https://www.flynashville.com/\u0022 target=\u0022_blank\u0022 rel=\u0022noopener\u0022\u003eflynashville.com\u003c/a\u003e. Follow us on Facebook:\u0026nbsp;\u003ca href=\u0022https://www.facebook.com/NashvilleInternationalAirport\u0022 target=\u0022_blank\u0022 rel=\u0022noopener\u0022\u003e@NashvilleInternationalAirport\u003c/a\u003e, Twitter:\u0026nbsp;\u003ca href=\u0022https://www.twitter.com/fly_nashville\u0022 target=\u0022_blank\u0022 rel=\u0022noopener\u0022\u003e@Fly_Nashville\u003c/a\u003e\u0026nbsp;and Instagram:\u0026nbsp;\u003ca href=\u0022https://www.instagram.com/flynashville/\u0022 target=\u0022_blank\u0022 rel=\u0022noopener\u0022\u003e@FlyNashville\u003c/a\u003e.\u0026nbsp;Learn more about\u0026nbsp;\u003cem\u003eBNA\u0026reg; Vision\u003c/em\u003e, our growth and expansion plan for the airport, at\u0026nbsp;\u003ca href=\u0022https://www.bnavision.com/\u0022 target=\u0022_blank\u0022 rel=\u0022noopener\u0022\u003eBNAVision.com\u003c/a\u003e.\u003c/p\u003e
\u003cp\u003e\u003cstrong\u003eHiring Process:\u003c/strong\u003e\u003c/p\u003e
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\u003cli\u003eApply online\u003c/li\u003e
\u003cli\u003eInterview\u003c/li\u003e
\u003cli\u003eOffer\u003c/li\u003e
\u003cli\u003eTen (10) year background check, including criminal history check, motor vehicle check, pre-employment drug screen and breath alcohol test\u003c/li\u003e
\u003cli\u003eOnboarding\u003c/li\u003e
\u003c/ul\u003e
\u003cp\u003e\u0026nbsp;\u003cstrong\u003eBenefits\u003c/strong\u003e:\u0026nbsp;\u0026nbsp;\u003c/p\u003e
\u003cul\u003e
\u003cli\u003eDeferred compensation plans\u003c/li\u003e
\u003cli\u003eEducational Assistance\u003c/li\u003e
\u003cli\u003eHealth, Dental, Vision, Life, Disability Insurance\u003c/li\u003e
\u003cli\u003eHealth Screenings\u003c/li\u003e
\u003cli\u003ePaid Holidays\u003c/li\u003e
\u003cli\u003eAnnual/Bereavement/Military Leave\u003c/li\u003e
\u003c/ul\u003e
\u003cp\u003e\u003cstrong\u003eAccepting Applications until filled\u003c/strong\u003e\u003c/p\u003e
\u003cp\u003e\u003cstrong\u003eStarting Salary Range: $38,424 - $52,278\u003c/strong\u003e\u003c/p\u003e
\u003cp\u003e\u003cstrong\u003eJob Summary:\u003c/strong\u003e\u003c/p\u003e
\u003cp\u003eThe Administrative Assistant \u0026ndash; Corporate Communications performs administrative support duties to ensure efficient operations of the office. Other responsibilities include supporting managers and above through a variety of tasks related to organization and communication.\u003c/p\u003e
\u003cp\u003e\u003cstrong\u003eEssential Job Responsibilities:\u003c/strong\u003e\u003c/p\u003e
\u003cul style=\u0022list-style-type: disc;\u0022\u003e
\u003cli\u003eCoordinates activities within department providing direct support AVP, Corporate Communications.\u003c/li\u003e
\u003cli\u003eEnters agreements into financial and business systems, and runs reports as requested from those systems.\u003c/li\u003e
\u003cli\u003eKeeps contracts updated for the website, social media, web feedback portal and Mailchimp.\u003c/li\u003e
\u003cli\u003eCompletes business management activities for the department, including monitoring department budgets.\u003c/li\u003e
\u003cli\u003eMaintains and updates master community contact list.\u003c/li\u003e
\u003cli\u003eServes as point of contact for outside consultants, contractors, and vendors desiring to work with MNAA on projects.\u003c/li\u003e
\u003cli\u003eAnswers and directs phone calls in a professional manner.\u003c/li\u003e
\u003cli\u003eGreets department\u0027s visitors and directs them in the right direction, answers inquiries, and creates a welcoming environment.\u003c/li\u003e
\u003cli\u003eMonitors the department\u0027s shared email folder and disseminates emails as appropriate.\u003c/li\u003e
\u003cli\u003eOrganizes and schedules meetings and appointments.\u003c/li\u003e
\u003cli\u003eProduces and distributes correspondence memos, letters, faxes and forms.\u003c/li\u003e
\u003cli\u003ePrepares staff reports and participates in staff meetings.\u003c/li\u003e
\u003cli\u003eDevelops and maintains filing system for department.\u003c/li\u003e
\u003cli\u003eHandles sensitive information in a confidential manner.\u003c/li\u003e
\u003cli\u003eOrders and maintains office supplies for department.\u003c/li\u003e
\u003cli\u003eOrganizes and books travel arrangements.\u003c/li\u003e
\u003cli\u003eReceives invoices, reviews for accuracy and submits for payment.\u003c/li\u003e
\u003cli\u003eProcures items and services for the department; tracks records in adherence with procurement procedures and processes.\u003c/li\u003e
\u003cli\u003eSuggests changes in office task workflow to improve efficiency.\u003c/li\u003e
\u003cli\u003eAssists in preparing presentations and materials.\u003c/li\u003e
\u003cli\u003eCoordinates the repairs and maintenance of office equipment.\u003c/li\u003e
\u003cli\u003eInterprets policies, rules and regulations as required.\u003c/li\u003e
\u003cli\u003eMaintains professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies.\u003c/li\u003e
\u003cli\u003eMaintains regular on-time attendance.\u003c/li\u003e
\u003cli\u003eFollows all safety regulations.\u003c/li\u003e
\u003cli\u003eSupports MNAA\u0027s commitment to its culture and values, including Respect, Integrity, Service and Excellence (RISE).\u003c/li\u003e
\u003cli\u003ePerforms other duties as assigned.\u003c/li\u003e
\u003c/ul\u003e
\u003cp\u003e\u003cstrong\u003eKnowledge, Skills, Abilities and Other Characteristics:\u003c/strong\u003e\u003c/p\u003e
\u003cul style=\u0022list-style-type: disc;\u0022\u003e
\u003cli\u003eInterpersonal: Energetic, self-motivated and courteous individual with commitment to MNAA\u0026rsquo;s core values of respect, integrity, service and excellence.\u003c/li\u003e
\u003cli\u003eOffice Management: Knowledge of general office management practices and procedures.\u003c/li\u003e
\u003cli\u003eComputer Use: Skill in using a personal computer, the internet, and other software to perform job-related functions.\u003c/li\u003e
\u003cli\u003eCustomer Service: Skill in providing customer service, including listening to customers\u0027 needs, identifying customer solutions, assessing quality of customer services, and evaluating customer satisfaction.\u003c/li\u003e
\u003cli\u003eManaging Workload: Skill in organizing and prioritizing work, handling multiple responsibilities, and meeting deadlines.\u003c/li\u003e
\u003cli\u003eReceiving Direction: Skill in receiving and following written and oral direction.\u003c/li\u003e
\u003cli\u003eOffice Equipment: Skill in using standard office equipment such as telephones, copy machines, scanners, multi-functional printers, and fax machines.\u003c/li\u003e
\u003cli\u003eConfidentiality: Skill in exercising sound judgment and discretion in the handling of sensitive documents and issues.\u003c/li\u003e
\u003cli\u003eComputer Skills: Skill in using Microsoft Office applications such as Outlook, Word, Excel, and PowerPoint. Knowledge of DocuSign and Procore (Design and Construction program management software) is beneficial. Ability to take meeting minutes with accuracy. Demonstrated ability to type at the rate of 70 words per minute.\u003c/li\u003e
\u003cli\u003eMicrosoft Windows: Skill in using the Microsoft Windows operating system.\u003c/li\u003e
\u003cli\u003eProblem Solving: Skill in identifying problems and reviewing related information to develop and evaluate options and implement solutions.\u003c/li\u003e
\u003cli\u003eRelationship Building: Skill in establishing and maintaining effective and professional working relationships with others.\u003c/li\u003e
\u003cli\u003eCommunication: Skill in communicating effectively at all levels of the organization and with stakeholders, both orally and in writing.\u003c/li\u003e
\u003cli\u003eEfficiency: Skill in working efficiently under strict deadlines.\u003c/li\u003e
\u003cli\u003eJudgment and Decision Making: Skill in considering the relative costs and benefits of potential actions to choose the most appropriate one.\u003c/li\u003e
\u003cli\u003eWritten Comprehension: Ability to read and understand information and ideas presented in writing.\u003c/li\u003e
\u003cli\u003eDependability: Acts reliably and responsibly with others.\u003c/li\u003e
\u003cli\u003eEthical Behavior: Consistently displays ethical behavior.\u003c/li\u003e
\u003cli\u003eIndependence: Develops one\u0027s own ways of doing things, guides oneself with little or no supervision, makes independent decisions, and depends on oneself to get things done.\u003c/li\u003e
\u003cli\u003eInitiative: Displays a willingness to take on responsibilities and challenges.\u003c/li\u003e
\u003cli\u003eAttention to Detail: Is careful about detail and thorough in completing work tasks.\u003c/li\u003e
\u003cli\u003eFlexibility: Adapts to a changing work environment, including organizational needs and pace of work.\u003c/li\u003e
\u003cli\u003eLearning: Displays a willingness to quickly acquire knowledge relevant to the job.\u003c/li\u003e
\u003cli\u003eProfessionalism: Demonstrates professional behavior and appearance in all situations.\u003c/li\u003e
\u003cli\u003eAbility to obtain and maintain a Secure Identification Display Area (SIDA) Badge.\u003c/li\u003e
\u003c/ul\u003e
\u003cp\u003e\u003cstrong\u003eQualifications:\u003c/strong\u003e\u003c/p\u003e
\u003cp\u003e\u003cstrong\u003eRequired:\u003c/strong\u003e\u003c/p\u003e
\u003cul style=\u0022list-style-type: disc;\u0022\u003e
\u003cli\u003eHigh School Diploma.\u003c/li\u003e
\u003cli\u003e2 -4 years Administrative, clerical or office management.\u003c/li\u003e
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\u003cp\u003e\u003cstrong\u003ePreferred:\u003c/strong\u003e\u003c/p\u003e
\u003cul style=\u0022list-style-type: disc;\u0022\u003e
\u003cli\u003eAssociate\u0027s Degree in a related field.\u003c/li\u003e
\u003cli\u003e4 - 7 years Administrative, clerical or office management.\u003c/li\u003e
\u003cli\u003eNotary Public.\u003c/li\u003e
\u003cli\u003eCertified Administrative Professional.\u003c/li\u003e
\u003c/ul\u003e,EqualOpportunityEmployerDescription:Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities,PayTransparencyPolicyStatement:The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c),MatchScore:1.0,HasApplied:false,ApplicationJobBoardName:null,ApplicationJobBoardId:null,DateApplied:null,Salaried:false,CompensationAmount:null,PublishingStatus:1,Links:[],BehaviorCriteria:[],MotivationCriteria:[],EducationCriteria:[],LicenseAndCertificationCriteria:[],SkillCriteria:[],WorkExperienceCriteria:[],JobBoardMemberships:[{JobBoardId:e5ff54da-0932-41b2-952c-f2ddf8d2283a,PublishedInternal:true,PublishedExternal:true,ExternalPostedDate:2022-02-28T14:49:11.825Z,InternalPostedDate:2022-02-28T14:49:11.825Z}],AssessmentUri:null,AssessmentStatus:null,OpportunityIsClosed:false,TravelRequired:null,TravelDescription:null,SupervisorName:null,Assessments:[],ApplicationId:null,CompensationAnnualMinimum:null,CompensationAnnualMaximum:null,CompensationHourlyMinimum:null,CompensationHourlyMaximum:null,CompensationCurrency:null});

Company info

The Metropolitan Nashville Airport Authority
Website : https://www.flynashville.com/Pages/default.aspx