Administrative Associate Manager College of Arts and Media

Profile

Staff Vacancy Announcement

The

College of the Arts and Media

invites applications for an

Administrative Associate Manager

to the School of Music (SoM) and the Montana Museum of Art and Culture (MMAC). This position manages and provides direction for of all fiscal activities within SoM and MMAC. The successful candidate may be responsible for student hiring, supervising student employees and/or temporary employees; consulting with their supervisor regarding employee pay and employment relationships.

Responsibilities include:

Manage and coordinate all fiscal and facility operations for SoM and MMAC.

Serve as the financial liaison among the SoM and MMAC, the Dean’s Office and other campus offices.

Develop and maintain spreadsheets to track actual costs and expense projections to budget.

Examine, analyze and interpret financial information, data, and trends to prepare operating plans and budgets.

Coordinate and perform data collection, analysis, reporting, documentation and other duties to ensure processing or development of required reports.

Serve as the unit liaison with UM Business Services Accounts Payable department regarding travel matters, and coordinate and oversee purchases and expense reporting related to unit travel.

Processes hiring cards and HR paperwork.

Oversee scholarships awards in coordination with the School of Music program coordinator and school director

Manage all School of Music and MMAC UM Foundation accounts.

Manage ProCards within the School of Music and MMAC including providing guidance to ProCard users, redistributing ProCard charges, auditing ProCards, and ensuring policies and procedures are followed.

Submit work orders.

Prepare and analyze various reports. Make recommendations on operational procedures and conduct historical financial research as needed.

Independently develop and manage budgets, budget forecasts, operating plans, and reports.

Supervise MMAC gallery attendants and student interns.

Work closely with the curator and chief gallery attendant to hire and train new attendants.

Monitor attendant schedules; look ahead to holidays, breaks, and coming semesters to make sure museum is staffed; and, along with director, monitor the work of the MMAC’s social media work-study.

Delegate duties to other administrative support staff as appropriate.

Required Skills

Strong attention to detail and ability to perform financial work with minimal errors.

Fundamental knowledge of accounting and budget management practices and procedures.

Demonstrated planning, organizational, time management, and multi-tasking skills and ability to meet deadlines in a busy, high volume, fast paced transactional environment.

Ability to work independently and as part of a team.

Demonstrated high degree of proficiency in Microsoft Suite (Excel, Word, Microsoft Office, Outlook), as well as standard office practices and procedures.

Demonstrated ability to monitor account and grant activity, reconcile accounts, and manage contracts.

Demonstrated consistency, clarity, excellent verbal and written communication skills and the ability to explain detailed financial information and concepts to “non-accounting” people will understand.

Excellent interpersonal, communication and public relations skills, including the ability to work with diverse groups of individuals, inside and outside the University and provide positive professional customer service.

Adaptability and capacity to meet challenges and learn new skills.

Ability to problem solve and make sound decisions using good judgment, tact and sensitivity and with proper treatment of confidential and sensitive information.

Minimum Required Experience

Experience to perform at this level is typically acquired with a High School diploma and four (4) years’ experience working in an accounting, budget and grants management capacity; or an Associate’s Degree in a related field, and two (2) years of experience working in an accounting capacity; or an equivalent combination of education and experience.

Preferred Qualifications

Bachelor degree in business, accounting, computer science, or a related field.

Previous experience working in higher education.

Familiarity with UM systems to include Banner, UMDW, U-Approve, and GrizMart.

Knowledge of UM, state, federal and accounting practices and budget processes.

Affinity for the Arts and Media a plus.

About the College of the Arts and Media

and UM

The College of the Arts and Media (CAM) is comprised of four schools: Journalism, Music, Theatre and Dance, and Visual and Media Arts, as well as affiliate organizations the Dennison Theatre, Montana Media Lab, Montana Museum of Art and Culture and the Montana Repertory Theatre. Growing creative industry sectors in Montana that involve CAM students include: art and music education, eSports, film, commercial music industries and new media (animation, digital filmmaking, gaming, music/sound technologies, etc.). CAM also hosts the only Dance program in the state, a nationally ranked School of Journalism, one of 12 touring equity theatre companies in the U.S affiliated with a university, a growing musical theatre program, the largest permanent collection of art in the state, and a music program that boasts 100% placement of their music education students across Montana.

The mission of CAM is to offer outstanding professional training in the arts and media; to provide a foundation for students preparing for careers in arts and media, and to provide educational leadership for arts teachers in Montana and the nation; to serve the general student body by offering courses, exhibitions, and performances designed to enhance appreciation of the arts and culture, and to instill a sense of the importance of the arts and media; to serve the University, the community, the State of Montana, and the region as a cultural resource; and to serve as an innovative storytellers through technology, providing national leadership in this field.

With almost 12,000 objects in its Permanent Collection, the Montana Museum of Art and Culture

is the state’s largest, oldest, and deepest art collection. Both a university and regional museum, the MMAC serves the students, faculty, and staff of its academic community along with visitors from all over the world. The museum is presently in the process of building its first permanent home on the campus, scheduled to open in fall 2023.

Serving music majors and minors as well as non-majors and community musicians each year, the UM School of Music

is a leader in music education, performance, and composition. Offering a full complement of undergraduate and graduate degree programs, the School of Music is fully accredited by the National Association of Schools of Music and is home to the All-Star Band, Choir & Orchestra, Grizzly Marching Band, Buddy DeFranco Jazz Festival, Vienna Program, UM Summer Music Camps and more.

The University of Montana

is flagship, research institution with approximately 10,000 undergraduate and graduate students. It is located in Missoula, a culturally vibrant community of about 75,000, surrounded by mountains and three rivers converge. Abundant recreational opportunities in surrounding state and national forests and nearby Glacier National Park and Yellowstone National Park complement a thriving intellectual atmosphere. The University of Montana offers eligible employees a generous benefits package that positively separates UM from other local employers and offers many programs and policies to support work-life balance for its employees.

The University of Montana is an Affirmative Action/Equal Opportunity employer and has a strong institutional commitment to the principle of diversity in all areas. In that spirit, we are particularly interested in receiving applications from a broad spectrum of qualified people who would assist the University in demonstrating its five priorities for action

: Place student success at the center of all we do; drive excellence and innovation in teaching, learning, and research; embody the principle of “mission first, people always; partner with place; and proudly tell the UM story.

To learn more about the University of Montana, please visit the links below.

University of Montana

Video: UM Lifestyles

University Highlights

Position Details

Position Title:

Admin Associate Manager

Position Number:

051550

Department:

College of the Arts and Media

Work Schedule:

Full-time, 1.0 FTE (40 Hours a week), Monday through Friday 8:00 am to 5:00 pm, 12 months/year

Salary:

$20.324/hr

Current employee’s rate of pay for this position will be determined by the staff compensation plan and will minimally be this posted salary. For questions and details regarding the staff compensation plan

, email the

Compensation Department

Union Affiliation:

FOCUS-MFPE

Probationary Period:

Six months minimum

Benefits Include

Insurance package, mandatory retirement plan, partial tuition waiver, and wellness program.

Criminal Background Investigation is required prior to the Offer of Employment In accordance with University regulations, finalists for this position will be subject to criminal background investigations. ADA/EOE/AA/Veteran's Preference

Reasonable accommodations are provided in the hiring process for persons with disabilities. For example, this material is available in alternative format upon request. As an Equal Opportunity/Affirmative Action employer, we encourage applications from minorities, veterans, and women. Qualified candidates may request veterans’ or disabilities preference in accordance with state law. References:

References not listed on the application materials may be contacted; notice may be provided to the applicant. Testing:

Individual hiring departments at UM may elect to administer pre-employment tests, which are relevant to essential job functions. Employment Eligibility:

All New Employees must be eligible and show employment eligibility verification by the first date of employment at UM, as legally required (e.g., Form I-9).

Company info

The University of Montana
Website : https://www.umt.edu