Office Services Coordinator This position is not available to be performed in Colorado.

Profile

\u003cp\u003e\u003cstrong\u003eAbout Littler\u003c/strong\u003e\u003c/p\u003e
\u003cp\u003eLittler is the largest global employment and labor law practice, with more than 1,500 attorneys in 80 offices worldwide. Littler represents management in all aspects of employment and labor law and serves as a single-source solution provider to the global employer community. Consistently recognized in the industry as a leading and innovative law practice, Littler has been litigating, mediating and negotiating some of the most influential employment law cases and labor contracts on record for over 75 years. Littler Global is the collective trade name for an international legal practice, the practicing member entities of which are separate and distinct professional firms.\u003c/p\u003e
\u003cp\u003eThe Office Services Coordinator is expected to apply full working knowledge of standard office equipment to all office projects. Will act as the primary liaison with other members of the Irvine office for the accurate and timely processing and completion of Office Services projects.\u003c/p\u003e
\u003cp\u003e\u003cstrong\u003eEssential Duties and Responsibilities\u003c/strong\u003e\u003c/p\u003e
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\u003cli\u003eEnsure the excellent quality of work and timely completion of assignments in the mailroom, copy room, as well as ensure excellent quality of work.\u003c/li\u003e
\u003cli\u003eCoordinate service for repair and maintenance of all office services equipment, including copiers and postage machine and meter.\u003c/li\u003e
\u003cli\u003eEnsure\u0026nbsp;appropriate levels of supplies are maintained and the supply room is inventoried on a regular basis. Maintain all firm collateral materials. Order necessary supplies, including kitchen and office supplies and firm stationery from firm vendors for the approval of the Office Administrator.\u003c/li\u003e
\u003cli\u003eAssist with file projects and, at the request of secretaries or attorneys, prepare files and boxes for off-site storage. Provide support for other file projects as may be requested.\u003c/li\u003e
\u003cli\u003eCode office invoices and prepare daily invoice log for the approval of the Office Administrator.\u003c/li\u003e
\u003cli\u003eParticipate in orientation for all new attorneys, legal assistants and staff.\u003c/li\u003e
\u003cli\u003eRoutinely check office for any necessary maintenance. Act as initial contact with building management regarding office maintenance issues such as burned out light bulbs, restroom issues, and the like.\u003c/li\u003e
\u003cli\u003eCoordinate with office-sponsored MCLE meetings and webinars.\u003c/li\u003e
\u003cli\u003eCoordinate office IT issues with Regional IT coordinator.\u003c/li\u003e
\u003cli\u003eProvide front office support by greeting visitors, setting up and cleaning conference rooms, receiving and recording deliveries, distributing parking validations, and maintaining the office conference room calendar.\u003c/li\u003e
\u003cli\u003eProvide catering services to the office by ordering food for meetings as requested by the Office Administrator, attorneys or secretaries.\u003c/li\u003e
\u003cli\u003ePick up and sort daily mail and other deliveries; process outgoing mail by weighing mail, determining appropriate postage, and operating the postage meter.\u003c/li\u003e
\u003cli\u003eMonitor operation of office machinery including copiers, printers, multi-function printers and postage meter. Act as the contact person for reporting problems and contacting service providers as appropriate.\u003c/li\u003e
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\u003cp\u003e\u003cstrong\u003eKnowledge, Skills and Abilities Required\u003c/strong\u003e\u003c/p\u003e
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\u003cli\u003ePerform non-complex arithmetic calculations.\u003c/li\u003e
\u003cli\u003eAt least\u0026nbsp;three years experience providing general administrative support in a professional services environment.\u003c/li\u003e
\u003cli\u003eSolid leadership and strong organization skills.\u003c/li\u003e
\u003cli\u003eAbility to meet deadlines and to respond to changing priorities.\u003c/li\u003e
\u003cli\u003eAbility to organize and prioritize numerous tasks and complete them under time constraints.\u003c/li\u003e
\u003cli\u003eInterpersonal skills necessary in order to communicate and follow instruction effectively from a diverse group of clients, attorneys, staff and vendors; provide information with ordinary courtesy and tact.\u003c/li\u003e
\u003cli\u003eInterpersonal skills necessary in order to communicate by phone and provide information with ordinary courtesy and tact.\u003c/li\u003e
\u003cli\u003eAbility to retrieve and distribute files, written documents and office supplies weighing up to 35 pounds and ability to retrieve and replace objects from shelves up to eight feet high.\u003c/li\u003e
\u003cli\u003eOccasionally work more than forty hours per week to perform the essential duties of the position.\u003c/li\u003e
\u003cli\u003eStrong service orientation.\u003c/li\u003e
\u003cli\u003eCommitment to the Office and Firm.\u003c/li\u003e
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\u003cp\u003e\u0026nbsp;\u003c/p\u003e,EqualOpportunityEmployerDescription:null,PayTransparencyPolicyStatement:null,MatchScore:1.0,HasApplied:false,ApplicationJobBoardName:null,ApplicationJobBoardId:null,DateApplied:null,Salaried:false,CompensationAmount:null,PublishingStatus:1,Links:[],BehaviorCriteria:[{BehaviorId:05d055df-b0a5-6202-8750-459eb202df9f,BehaviorName:Enthusiastic,BehaviorDescription:Shows intense and eager enjoyment and interest,Required:true,IsArchived:false},{BehaviorId:2e8f3a61-a0b6-9bca-e678-20a5356ee3cc,BehaviorName:Team Player,BehaviorDescription:Works well as a member of a group,Required:true,IsArchived:false},{BehaviorId:27eaa19b-1cda-105f-2cb0-5deab0efef02,BehaviorName:Detail Oriented,BehaviorDescription:Capable of carrying out a given task with all details necessary to get the task done well,Required:true,IsArchived:false}],MotivationCriteria:[{MotivationId:cb90d2d3-fae6-5f1f-adb5-cd8504d63379,MotivationName:Self-Starter,MotivationDescription:Inspired to perform without outside help,Required:true,IsArchived:false},{MotivationId:921c3e00-2784-db8c-175f-8eeee30e317c,MotivationName:Goal Completion,MotivationDescription:Inspired to perform well by the completion of tasks,Required:true,IsArchived:false},{MotivationId:2202c338-d4d3-1b8e-aeec-58c1bcd1aa39,MotivationName:Flexibility,MotivationDescription:Inspired to perform well when granted the ability to set your own schedule and goals,Required:true,IsArchived:false}],EducationCriteria:[],LicenseAndCertificationCriteria:[],SkillCriteria:[],WorkExperienceCriteria:[],JobBoardMemberships:[{JobBoardId:2e3d7edd-7174-48cf-a542-539119bbcf9f,PublishedInternal:true,PublishedExternal:false,ExternalPostedDate:null,InternalPostedDate:2021-02-05T22:08:08.324Z},{JobBoardId:631c7b72-f9c7-4adf-9109-9967ce8334e4,PublishedInternal:true,PublishedExternal:true,ExternalPostedDate:2021-02-05T22:08:08.324Z,InternalPostedDate:2021-02-05T22:08:08.324Z}],AssessmentUri:null,AssessmentStatus:null,OpportunityIsClosed:false,TravelRequired:null,TravelDescription:null,SupervisorName:null,Assessments:[],ApplicationId:null});

Company info

Littler Mendelson P.C
Website : https://www.littler.com/