Legal Secretary

Profile

\u003cp\u003e\u003cspan\u003eAbout Littler\u003c/span\u003e\u003c/p\u003e
\u003cp\u003e\u003cspan\u003e\u0026nbsp;\u003c/span\u003e\u003cspan\u003eLittler is the largest global employment and labor law practice, with \u003cspan style=\u0022color: black;\u0022\u003emore than 1,500 \u003c/span\u003eattorneys in 80 offices worldwide. Littler represents management in all aspects of employment and labor law and serves as a single-source solution provider to the global employer community. Consistently recognized in the industry as a leading and innovative law practice, Littler has been litigating, mediating and negotiating some of the most influential employment law cases and labor contracts on record for over 75 years. Littler Global is the collective trade name for an international legal practice, the practicing member entities of which are separate and distinct professional firms.\u003c/span\u003e\u003c/p\u003e
\u003cp\u003eESSENTIAL DUTIES AND RESPONSIBILITIES: \u003cbr /\u003e1.\u0026nbsp;Prepares legal documents and/or general correspondence from handwritten, dictation (either taped or oral), boilerplate or printed copy. Prepares court documents for service to opposing parties and filing documents in the office of the clerk of the court.\u003cbr /\u003e2.\u0026nbsp;Drafts/writes routine business letters as requested.\u003cbr /\u003e3.\u0026nbsp; May be required to maintain form files.\u003cbr /\u003e4.\u0026nbsp;Maintains electronic filing in document management system, i.e., Netdocs.\u003cbr /\u003e5.\u0026nbsp;Maintains contacts for each attorney including Outlook and InterAction as appropriate.\u003cbr /\u003e6.\u0026nbsp;May be required to maintain the daily calendar of each attorney (i.e., scheduling appointments, meetings and travel arrangements).\u003cbr /\u003e7.\u0026nbsp;May be required to answer telephone lines for assigned attorneys, or on a rotation basis for the office, and take messages. May be asked to place telephone calls more frequently for particular attorneys and keep a master telephone list to log all calls for coding purposes.\u003cbr /\u003e8.\u0026nbsp;May be required to field client-related questions to other attorneys in absence of primary attorney.\u003cbr /\u003e9.\u0026nbsp;Must maintain a good working rapport with clients which requires discretion and judgment.\u003cbr /\u003e10.\u0026nbsp;May be required to enter, review and revise electronic attorneys\u0026rsquo; timesheets and electronic expense reports.\u003cbr /\u003e11.\u0026nbsp;May be required to review and revise client prebills as generated by the Accounting Department.\u003cbr /\u003e12.\u0026nbsp;Coordinates with the Calendar Department to docket court and other related deadlines and due dates.\u003cbr /\u003e13.\u0026nbsp;Handles incoming and outgoing mail.\u003cbr /\u003e14.\u0026nbsp;May be asked to verify citations and perform some library research.\u003cbr /\u003e15.\u0026nbsp;Sends faxes, scan documents and may copy lengthy projects as needed.\u003cbr /\u003e16.\u0026nbsp;Works in a collaborative fashion and is a team player with attorneys and staff.\u003cbr /\u003e17.\u0026nbsp;Other duties may be assigned.\u003cbr /\u003e18.\u0026nbsp;Regular and predictable attendance is an essential function of the job.\u003c/p\u003e
\u003cp\u003e\u003cstrong\u003eKNOWLEDGE, SKILLS AND ABILITIES REQUIRED:\u003c/strong\u003e\u003c/p\u003e
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\u003cli\u003eMust have\u0026nbsp;ten plus year\u0026rsquo;s secretarial litigation experience in a law firm environment.\u003c/li\u003e
\u003cli\u003eMust have working knowledge of the applicable state and federal judicial system, in particular agency procedures (i.e., NLRB, EEOC, etc.).\u003c/li\u003e
\u003cli\u003eMust have strong knowledge of MS Word and Outlook.\u003c/li\u003e
\u003cli\u003eAbility to read and write in order to perform routine office correspondence and forms, perform non-complex arithmetic calculations when verifying calculations on forms and documents and when maintaining records and files at a level normally acquired through high school or the equivalent.\u003c/li\u003e
\u003cli\u003eAbility to organize and prioritize numerous tasks and complete them under time constraints.\u003c/li\u003e
\u003cli\u003eAbility to proofread typed material for grammatical, typographical, spelling errors and legal citations.\u003c/li\u003e
\u003cli\u003eAbility to type standard memoranda and correspondence and the like from rough draft at a level of 70 WPM as normally acquired through completion of the course work in touch typing which can be obtained in high school or an equivalent setting.\u003c/li\u003e
\u003cli\u003eInterpersonal skills necessary in order to communicate and follow the instruction effectively from a diverse group of client attorneys and staff and provide information with ordinary courtesy and tact.\u003c/li\u003e
\u003cli\u003eWork occasionally requires a high level of mental effort and strain when performing a high volume of administrative tasks and performing other essential duties.\u003c/li\u003e
\u003cli\u003eAbility to retrieve and distribute files, written documents or office supplies weighing up to 25 pounds and ability to retrieve and replace objects from shelves of up to 8 feet high.\u003c/li\u003e
\u003cli\u003eAbility to operate standard office equipment, including personal computer, copier, multi function printers, facsimile, and telephone.\u003c/li\u003e
\u003cli\u003eWork occasionally requires more than 40 hours (or applicable hours in office) per week to perform the essential duties of the position.\u003c/li\u003e
\u003cli\u003eAbility to sit for extended period of time in a minimum eight hour day in two or three hour increments.\u003c/li\u003e
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\u003cp\u003e\u003cstrong\u003eWORKING CONDITIONS:\u003c/strong\u003e\u003c/p\u003e
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\u003cli\u003eNormal office environment with little exposure to excessive noise, dust, temperature and the like.\u003c/li\u003e
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\u003cp\u003e\u003cstrong\u003eEMPLOYMENT WITH LITTLER MENDELSON: \u003c/strong\u003eThe above statements are intended to describe the general nature of the job and do not represent that all such duties will be performed by all individuals who hold the job. The list of duties is not exhaustive in that incumbents may be assigned other duties in addition to those shown. All employees of the Firm are expected to:\u003c/p\u003e
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\u003cli\u003ePromote positive work habits, including effective and timely communication, teamwork and respect for co-workers.\u003c/li\u003e
\u003cli\u003eProvide constructive guidance to other employees and representatives of third parties who do business with the firm.\u003c/li\u003e
\u003cli\u003eComply with safe work practices, including the use of safe work procedures, maintenance of a safe working area, and the use of safety equipment.\u003c/li\u003e
\u003cli\u003eContribute to providing the highest quality of products and services to clients.\u003c/li\u003e
\u003cli\u003eUnderstand and appropriately apply the Firm\u0026rsquo;s practices and procedures.\u0026nbsp;\u003c/li\u003e
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\u003cp\u003e\u003cstrong\u003eSCOPE OF JOB DESCRIPTION AND MODIFICATIONS: \u003c/strong\u003eThis job description does not limit the tasks that an employee may reasonably be requested to perform. Substantive changes to this job description may be necessary to meet the changing business needs of the firm. Any substantive revisions to this job description require the approval of the Office Administrator. Notwithstanding this Position Description, all Littler Mendelson employees are at-will employees \u0026ndash; each may resign at any time and for any reason, and the Firm is free to terminate the employee at any time, with or without cause and with or without notice.\u003c/p\u003e
\u003cp\u003e\u0026nbsp;\u003c/p\u003e,EqualOpportunityEmployerDescription:null,PayTransparencyPolicyStatement:null,MatchScore:1.0,HasApplied:false,ApplicationJobBoardName:null,ApplicationJobBoardId:null,DateApplied:null,Salaried:false,CompensationAmount:null,PublishingStatus:1,Links:[],BehaviorCriteria:[{BehaviorId:9ee69d0b-373d-4348-4669-1b390dda77f5,BehaviorName:Thought Provoking,BehaviorDescription:Capable of making others think deeply on a subject,Required:false,IsArchived:false},{BehaviorId:2e8f3a61-a0b6-9bca-e678-20a5356ee3cc,BehaviorName:Team Player,BehaviorDescription:Works well as a member of a group,Required:true,IsArchived:false},{BehaviorId:9a153e6e-ba25-39b4-3e18-ec298ac1d153,BehaviorName:Innovative,BehaviorDescription:Consistently introduces new ideas and demonstrates original thinking,Required:true,IsArchived:false},{BehaviorId:27eaa19b-1cda-105f-2cb0-5deab0efef02,BehaviorName:Detail Oriented,BehaviorDescription:Capable of carrying out a given task with all details necessary to get the task done well,Required:true,IsArchived:false},{BehaviorId:be8ff984-edbe-fcdd-0b49-fe40c84872ab,BehaviorName:Functional Expert,BehaviorDescription:Considered a thought leader on a subject,Required:true,IsArchived:false},{BehaviorId:7a388338-4424-228d-0989-f0092af30a17,BehaviorName:Dedicated,BehaviorDescription:Devoted to a task or purpose with loyalty or integrity,Required:true,IsArchived:false}],MotivationCriteria:[{MotivationId:921c3e00-2784-db8c-175f-8eeee30e317c,MotivationName:Goal Completion,MotivationDescription:Inspired to perform well by the completion of tasks,Required:true,IsArchived:false},{MotivationId:cb90d2d3-fae6-5f1f-adb5-cd8504d63379,MotivationName:Self-Starter,MotivationDescription:Inspired to perform without outside help,Required:true,IsArchived:false},{MotivationId:2202c338-d4d3-1b8e-aeec-58c1bcd1aa39,MotivationName:Flexibility,MotivationDescription:Inspired to perform well when granted the ability to set your own schedule and goals,Required:true,IsArchived:false},{MotivationId:be159f06-eabb-a12b-8b7c-d2011f8b72a4,MotivationName:Ability to Make an Impact,MotivationDescription:Inspired to perform well by the ability to contribute to the success of a project or the organization,Required:true,IsArchived:false}],EducationCriteria:[{Required:false,Related:true,DegreeId:d8c2fe22-945b-48d9-9915-d2b7927e481d,DegreeName:Associate of Arts,MajorId:9537d08d-e010-4c53-a4d9-e1219d13dc19,MajorName:Legal Assisting}],LicenseAndCertificationCriteria:[],SkillCriteria:[],WorkExperienceCriteria:[{Required:true,MinimumRequiredYears:5,MaximumRequiredYears:null,Description:Minimum 5 years recent continuous litigation experience.}],JobBoardMemberships:[{JobBoardId:2e3d7edd-7174-48cf-a542-539119bbcf9f,PublishedInternal:true,PublishedExternal:false,ExternalPostedDate:null,InternalPostedDate:2020-12-10T20:37:43.66Z},{JobBoardId:631c7b72-f9c7-4adf-9109-9967ce8334e4,PublishedInternal:true,PublishedExternal:true,ExternalPostedDate:2020-12-10T20:37:43.66Z,InternalPostedDate:2020-12-10T20:38:32.658Z},{JobBoardId:e7bcc3af-af57-4a4a-b071-e405a81a9911,PublishedInternal:false,PublishedExternal:true,ExternalPostedDate:2020-12-10T20:38:32.658Z,InternalPostedDate:null}],AssessmentUri:null,AssessmentStatus:null,OpportunityIsClosed:false,TravelRequired:null,TravelDescription:null,SupervisorName:null,Assessments:[],ApplicationId:null});

Company info

Littler Mendelson P.C
Website : https://www.littler.com/