Student Affairs Administrative Associate III

Profile

Student Affairs Administrative Associate III

Department:

Student Affairs

Position:

Full-time, 12-month position, full benefits package

Wage:

$15.25

Union Affiliation:

MFPE

Starting Date:

March 2023

Benefits Include:

Insurance package,

mandatory retirement plan,

dependent partial tuition waiver,

faculty/staff tuition waiver

wellness program:

Pro-rated annual and sick leave;

Public Employees Retirement (PERS) optional.

Description

The Administrative Assistant for the University of Montana Western works under the direction of the Dean of Students. This position requires a friendly welcoming person who can greet those who call or come to the Dean of Students Center with enthusiasm and professionalism. The Dean of Students Center is for students to come for help outside the classroom and find a safe place to express themselves and get the answers they need.

Maintain a welcoming Dean of Students Center and help students, employees, and parents with the student’s needs.

Provide frontline screening of students coming to see a counselor.

Keep records for the Dean of Students.

Implement our VECTOR program across campus.

Manage student health insurance.

Attend staff and committee meetings as needed.

Communicate the needs of the Dean of Students to other offices on and off campus.

Must keep information confidential.

Take notes at various meetings.

Additional programmatic responsibilities as needed and assigned by the Dean of Students.

Position requires collaboration as well as independent initiative.

Requirements

Ability to collaborate successfully with faculty, staff, and students.

Enthusiasm and passion for university students.

Desire to provide customer service to all who call or visit the Dean of Students Center.

Excellent written and oral communication skills.

The ability to work effectively with diverse populations.

Maintain confidentiality of records and information.

Have the ability to use computer programs and office equipment to complete job duties and assist in day-to-day department functioning.

Preferred

Bachelor’s Degree in any field.

Experience working in an office setting.

Familiarity with and commitment to, professional competency, best practices, ethical standards, and the Family Educational Rights and Privacy Act (FERPA).

The University and Dillon Area

The University of Montana Western is a dynamic, innovative, undergraduate university with over 70 full-time faculty and over 1,200 students. It is located in Dillon, Montana in the scenic Rocky Mountains and has been awarded numerous top national rankings for delivering high quality, affordable education.

Montana Western is the only public four-year college in the nation offering

Experience One (X1),

experiential learning delivered on the block schedule. Class sizes are small and students take a single course at a time, three hours each day for 18 days, before moving on to the next course. Each course is four credits and four blocks are offered each semester. The block schedule facilitates field and lab work, undergraduate research, study travel, and interdisciplinary teaching. Montana Western’s faculty strongly believe in mentoring and inspiring students, and assisting them in the transition from university life to professional careers.

The University of Montana Western is an integral part of the Dillon Community. With a population of 5,000 people, Dillon is known for outstanding public schools, safe environments, recreational opportunities, and an excellent quality of life.

The University of Montana Western is an equal opportunity/affirmative action employer and encourages applications from qualified women, minorities, veterans and people with disabilities.

Criminal Background Investigation is required prior to the Offer of Employment

In accordance with University regulations, finalists for this position will be subject to criminal background investigations. ADA/EOE/AA/Veteran's Preference

Reasonable accommodations are provided in the hiring process for persons with disabilities. For example, this material is available in alternative format upon request. As an Equal Opportunity/Affirmative Action employer, we encourage applications from minorities, veterans, and women. Qualified candidates may request veterans’ or disabilities preference in accordance with state law. References:

References not listed on the application materials may be contacted; notice may be provided to the applicant. Testing:

Individual hiring departments at UMW may elect to administer pre-employment tests, which are relevant to essential job functions. Employment Eligibility:

All New Employees must be eligible and show employment eligibility verification by the first date of employment at UMW, as legally required (e.g., Form I-9).

Application

Review of applications will begin immediately, but will remain open until the position is filled.

A complete application Includes:

Letter of Interest

– addressing your qualifications and experience related to the stated required skills for the position. A general letter salutation such as “Dear Search Committee” or “Dear Hiring Manager” is acceptable.

Resume/Curriculum Vitae

Professional References

– names and contact information for three (3) professional references.

Please note: only five (5) attachments are allowed per application. Please combine documents accordingly.

Company info

The University of Montana
Website : https://www.umt.edu