Administrative Assistant

Profile

Description

The Administrative Assistant 2 follows established procedures and guidelines to provide timely and effective secretarial support to an office, business unit, department, or other organization. Answers telephones, screens calls, and takes messages so callers/visitors are attended to promptly, courteously, and accurately. The Administrative Assistant 2 performs varied activities and moderately complex administrative/operational/customer support assignments. Performs computations. Typically works on semi-routine assignments.

Responsibilities

Humana is seeking an Administrative Assistant 2 that:

Transcribes, types, formats, and proofreads a variety of material (e.g., correspondence, invoices, contracts, meeting minutes, reports, speeches, and presentations) using word processing, presentation, graphics and spreadsheet software.

Coordinates internal and external meetings which may involve scheduling meeting times, making travel arrangements for attendees, and ensuring that various meeting amenities are available.

Manages the appointments and schedules of applicable staff.

Uses office equipment such as photocopiers, faxes, and printers.

Handles additional responsibilities as needed including distributing incoming mail, preparing outgoing mail, filing, maintaining office supplies or other inventory.

In addition, the Administrative Assistant 2 will:

Make decisions that typically focus on interpretation of area/department policy and methods for completing assignments.

Work within defined parameters to identify work expectations and quality standards, but has some latitude over prioritization/timing, and works under minimal direction.

Follow standard policies/practices that allow for some opportunity for interpretation/deviation and/or independent discretion.

Required Qualifications

High School Diploma or equivalent

Less than 3 years of technical experience

Relevant experience managing complex calendars

Manage reimbursements for travel, office supplies, etc.

Proficient in Microsoft Outlook, Word, PowerPoint and Excel

Ability to multi-task with a strong attention to detail

Capacity to maintain confidentiality

Strong organizational skills

Preferred Qualifications

Associates or Bachelor's Degree

Proficient in Microsoft Excel and Access

Previous administrative or related experiences in a healthcare or technology environment

Experience with internet research and proof-reading/editing

Scheduled Weekly Hours

40

Company info

Humana Inc.
Website : http://www.humana.com