Administrative Assistant

Profile

\u003cp\u003e\u003cspan\u003eAt Littler, we understand that workplace issues can\u0026rsquo;t wait. With access to more than 1,600 employment attorneys in over 100 offices around the world, our clients don\u0026rsquo;t have to. We aim to go beyond best practices, creating solutions that help clients navigate a complex business world. With deep experience and resources that are local, everywhere, a diverse team of the brightest minds, and powerful proprietary technology, we deliver groundbreaking innovation that prepares employers for what\u0026rsquo;s happening today, and what\u0026rsquo;s likely to happen tomorrow. Because at Littler, we\u0026rsquo;re fueled by ingenuity and inspired by you.\u003c/span\u003e\u003c/p\u003e
\u003cp\u003e\u003cstrong\u003e\u003cspan style=\u0022text-decoration: underline;\u0022\u003eJob Duties\u003c/span\u003e:\u003c/strong\u003e\u003c/p\u003e
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\u003cli\u003eConverts draft correspondence, memoranda, reports and other documents into typed-quality form.\u003c/li\u003e
\u003cli\u003eAnswers attorney telephones as requested and conveys urgent messages using email, voicemail, or other methods as requested.\u003c/li\u003e
\u003cli\u003ePrepares Zoom reports, such as 194 expiration reports, EAD/AP expiration reports, and AOS priority date reports monthly, as well as client specific reports. Enters information into Zoom as requested.\u003c/li\u003e
\u003cli\u003eReviews, sorts and dates mail; maintains files.\u003c/li\u003e
\u003cli\u003eAssists attorneys in scheduling travel and prepares expense reports.\u003c/li\u003e
\u003cli\u003eAssists in preparing for and setting up of meetings, including preparing agenda, sending meeting reminders, etc.\u003c/li\u003e
\u003cli\u003eAssist with coordination of CIBT business visas, FBI Background checks and Apostille\u0027s.\u003c/li\u003e
\u003cli\u003ePrepare fee schedules for SOQ\u0027s and Proposals.\u003c/li\u003e
\u003cli\u003eInput and maintain client/matter information into Serengeti.\u003c/li\u003e
\u003cli\u003ePrepare audit letters, retainers, and global invoices.\u003c/li\u003e
\u003cli\u003eCoordinate transfer of files with the Information Management Department.\u003c/li\u003e
\u003cli\u003eMaintaining Immigration office file records using ARM, including assisting with filing, shelving, indexing, requesting sub-folder labels from ARM and other clerical duties in existing files.\u003c/li\u003e
\u003cli\u003eOther duties may be assigned.\u003c/li\u003e
\u003cli\u003eRegular and predictable attendance is an essential function of the job.\u003c/li\u003e
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\u003cp\u003e\u003cstrong\u003eKNOWLEDGE, SKILLS AND ABILITIES REQUIRED:\u003c/strong\u003e\u003c/p\u003e
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\u003cli\u003eAbility to read and write in order to perform routine office correspondence and forms, perform complex arithmetic calculations when verifying calculations on forms and documents and when maintaining records and files at a level normally acquired through high school or the equivalent.\u003c/li\u003e
\u003cli\u003eApproximately 2 years on the job experience with progressive responsibilities for business, secretarial and administrative support in a professional services setting, supporting Immigration Shareholders and Associates.\u003c/li\u003e
\u003cli\u003eAbility to organize and prioritize numerous tasks and complete them under time constraints.\u003c/li\u003e
\u003cli\u003eAbility to convert routine forms, reports, correspondence and the like from rough draft to final with a typing speed of 50 wpm.\u003c/li\u003e
\u003cli\u003eProficiency with MS Word, Excel, PowerPoint and Outlook.\u003c/li\u003e
\u003cli\u003eAbility to proofread typed material for grammatical, typographical and spelling errors.\u003c/li\u003e
\u003cli\u003eInterpersonal skills necessary in order to communicate and follow instructions effectively from a diverse group of clients, attorneys and staff to provide information with ordinary courtesy and tact.\u003c/li\u003e
\u003cli\u003eInterpersonal skills necessary in order to communicate in person, by email and telephone to provide information with ordinary courtesy and tact.\u003c/li\u003e
\u003cli\u003eWork occasionally requires a high level of mental effort and strain when answering a high volume of requests for information and performing other essential duties.\u003c/li\u003e
\u003cli\u003eAbility to operate standard office equipment.\u003c/li\u003e
\u003cli\u003eMust be self-motivated with the ability to work independently and as a team member.\u003c/li\u003e
\u003cli\u003eAbility to retrieve and distribute files, written documents or office supplies weighing up to 12 pounds and ability to retrieve and replace objects from shelves up to 8 feet high.\u003c/li\u003e
\u003cli\u003eWork occasionally requires more than 40 hours per week to perform the essential duties of the position.\u003c/li\u003e
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\u003cp\u003e\u003cstrong\u003eWORKING CONDITIONS\u0026nbsp; (Environment within which the work is performed):\u003c/strong\u003e\u003c/p\u003e
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\u003cli\u003eNormal office environment with little exposure to excessive noise, dust, temperature and the like.\u003c/li\u003e
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Company info

Littler Mendelson P.C
Website : https://www.littler.com/