Executive Assistant to the CEO

Profile

Description

The Executive Administrative support position integrates the internal activities of the CEO (60%) with external support needs (40%). Individual performs a wide variety of complex staff support requiring initiative, financial experience and skills, and strong attention to detail.

Responsibilities

The Executive Assistant support role assumes ownership and leads advanced and highly specialized administrative support duties that require independent initiative and judgment.

Individual creates a variety of material (e.g., correspondence, invoices, contracts, meeting minutes, reports, speeches and presentations) and makes decisions around the daily priorities in collaboration with the administrative work group and/or external vendors. Monitors progress towards schedules/goals, and coordinates with work of others and/or is the primary administrative owner of a process, program, product or technology. Work entails confidential and sensitive issues requiring a high degree of discretion. This role performs the following for CEO, supporting internal (70%) and external (30%) needs:

Oversees heavy calendar management, requiring interaction with both internal and external executives, other Executive Admins, and external vendors to coordinate a variety of complex executive meetings.

Coordinates CEO executive travel, requiring close partnership with the aviation team, transportation and all other areas involved to ensure planning with the highest level of detail and efficiency.

Provides support to the Office of the CEO/Chief of Staff in operations, event planning and other needed responsibilities.

Works from FL (preferably Palm Beach) location in close partnership and high collaboration with the Executive Assistant to the CEO.

Communicates and handles incoming and outgoing communications on behalf of the CEO (produces, formats and edits correspondence and documents).

Schedules department events, conference facilities, weekly/monthly department meetings; plans and negotiates food and site locations as necessary.

Prioritizes and manages multiple projects simultaneously, and follows through on issues in a timely manner.

Receives and processes financial and other transactions for internal and external parties.

Works on special projects as assigned.

CEO External / Personal Support

Learn about processes and current systems in place, identifying opportunities for improvement.

Create, organize and maintain digital filing system for CEO's family documents.

Maintain financial tracking system for family expenses.

Interact with different entities to ensure proper handling of documentation/processes (i.e. insurance brokers, accounting/financial planning teams, on-site property support, automobile/boat crews).

Provide support in certain purchases requiring research, negotiation, approvals and delivery coordination.

Plan and staff family events/meetings/calls involving scheduling, negotiating rates, producing/organizing support materials.

Handle various forms - fill out, notarize, secure signatures as needed.

Ad hoc projects as needed.

Associates are required to be fully COVID vaccinated, including booster, or undergo weekly COVID testing and wear a face covering while at work. The weekly testing will need to be done through an approved Humana vendor, and unvaccinated associates should follow all social distancing and masking protocols if they are required to come into a Humana facility or work outside of their home.

If progressed to offer, candidates will be required to:

Provide proof of full vaccination, including booster OR

Provide proof of applicable exemption including any required supporting documentation

Medical, religious, and state exemptions will be available.

Required Qualifications

2-4 years of technical experience

1-5 years of leadership experience

Preferred Qualifications

High School Diploma or GED

Additional Information

Scheduled Weekly Hours

40

Company info

Humana Inc.
Website : http://www.humana.com