Executive Administrative Assistant II

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Job Description
The Job
FIRST APPLICATION REVIEW DEADLINE: MARCH 6, 2022
The County is recruiting for Executive Administrative Assistants II* to perform a variety of duties in support of an agency director, County department head, or similar position. Responsibilities Include:
Provide administrative support including file creation and maintenance of records; generate correspondence and reports; initiate office purchases such as training, classes, and supplies; and assist with travel and expense arrangements and reports.
Create presentations, reports, and documents using desktop publishing software and digital graphics.
Produce information by formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics.
Facilitate day-to-day office activities including sorting mail, answering phones, making copies, greeting visitors, coordinating appointment needs, and maintaining staff calendars.
Interpret County policies and procedures and have access to controversial and confidential matters.
Welcome guests, customers, and officials by greeting them, in person or on the telephone; answering or directing inquiries.
Maintain customer confidence and protects operations by keeping information confidential.
Complete projects by assigning work to clerical staff; following up on results.
Provide historical reference by developing and using filing and retrieval systems; recording meeting discussions.
Maintain professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies.
The list established from this recruitment will be used to fill the current vacancies and may be used to fill future vacancies throughout the County within the next 6 months as they occur.
*Official Job Title: Executive Secretary II
For more detailed information, refer to the Executive Secretary II job description.
Remain current with employment opportunities by signing up for New Job Notifications at our career website: ****.
We are also accepting applications for
Executive Administrative Assistant III
which requires a separate application. Applicants are encouraged to apply for both levels as appropriate. Remain current with employment opportunities by signing up for New Job Notifications at our career website : ****.
CONDITIONS OF EMPLOYMENT
Background Check:
Applicants must pass a background investigation, which includes fingerprinting and physical exam, prior to appointment.
Work Environment:
Incumbents must operate with a high level of confidentiality and discretion when performing job duties.
Minimum Requirements
Applicants must
meet both
of the following requirements:
Experience:
Applicant must
possess two and one-half (2-1/2) years of full-time equivalent administrative secretarial
experience in support of a specified executive level professional or administrative position(s) operating in a work environment that requires a high level of confidentiality and discretion, where duties included collecting and analyzing information, project management/support, composing and routing correspondence, maintaining files and records, and preparing agendas.
-AND-
Typing:
Applicant must
possess a minimum corrected typing/keyboarding speed of 50 WPM or higher.
IMPORTANT NOTE:
General clerical experience (e.g., Office Assistant II, III, IV, Office Specialist) is not
considered qualifying. Qualifying experience must
be equivalent to the San Bernardino County Secretary I classification, and above, providing support to a specified executive level professional or administrative position(s) (e.g., Board Office, County Administrative Office, Chief Executive Officer, Agency Director, Department Head, Division Chief).
Desired Qualifications
The ideal candidate will have knowledge of modern office practices, methods, and procedures including use of personal computers and appropriate software; business correspondence and formats; and highly developed decision making skills.
Selection Process
There will be an online assessment
of knowledge and skills in the following areas:
Business Correspondence
Proofreading
Interpersonal Skills
Details of the online assessment process will be emailed once the recruitment has closed. All communications regarding the remainder of the selection process will be via email .
Please be sure the email provided on this application is always current; it is your responsibility to update your personal information. Update your Spam, Junk, Bulk and Firewall settings as needed to ensure that you receive all information pertaining to this recruitment.
IMPORTANT:
The ability to take pre-employment tests online is a privilege. Be aware that applicants may be required to take parallel versions of these tests in a proctored setting in order to confirm their identities as the original test takers.
Application Procedure
Please complete and submit the online employment application and supplemental questionnaire. Be sure to clearly describe, in the work experience section of the application, your experience in meeting and exceeding the desired qualifications as stated above. Resumes will not be accepted in lieu of completing the application and/or the supplemental questionnaire.
Application Review:
Applications received by
Friday, March 4, 2022,
will be included in the first review/processing of applications; subsequent reviews may be conducted as needed to meet business needs. Apply ASAP, as recruitment may close at anytime once a sufficient number of qualified applications are received.
To ensure timely and successful submission of your online application, please allow ample time to complete and submit your application before the posted filing deadline. Applicants will be automatically logged-out if they have not submitted the application and all required materials prior to the posted deadline. Once your application has been successfully submitted you will receive an onscreen confirmation and an email. We recommend that you save and/or print these for your records. Please note, if you do not receive an onscreen confirmation and an email acknowledging our receipt of your application we have not received your application.
If you require technical assistance
please click HERE
to review the Government Jobs online application guide ,
or ****. Please note that Human Resources is not responsible for any issues or delays caused by the internet connection, computer or browser used to submit the application.
All communications regarding the remainder of the selection process will be via email .
Please be sure the email provided on this application is always current; it is your responsibility to update your personal information. Update your Spam, Junk, Bulk and Firewall settings as needed to ensure that you receive all information pertaining to this recruitment.
EEO/ADA:
San Bernardino County is an Equal Employment Opportunity (EEO)
and Americans with Disabilities Act (ADA) compliant employer, committed to providing equal employment opportunity to all employees and applicants.
ADA Accommodation:
If you have a disability and require accommodations in the testing process, submit the Special Testing Accommodations Request Form
within one week of a recruitment filing deadline.
Veterans' Preference:
Eligible veterans and their spouse or widow(er) who are not current County employees may be awarded additional Veterans' Preference points. Click here
for information and instructions to request Veteran's Preference points.
Please click HERE for important Applicant Information and the County Employment Process
Closing Date/Time: Continuous
Job Address
San Bernardino
California
United States
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About San Bernardino County
San Bernardino County is located in the heart of Southern California, home to over 2 million residents, encompassing 20,160 square miles from the Nevada State line and the Colorado River to the LA County line. This gives San Bernardino County a diverse climate and geography, from mountains as high as 11,502 feet, to the desert as low as 181 feet, and beautiful valleys in between. Pristine lakes and rivers, snow-capped mountain resorts, flowering deserts, and many other family-oriented recreational attractions take advantage of the natural assets of the area, most within an hour's drive. Families enjoy affordable housing, excellent schools, colleges and universities, and easy access to airports, hospitals, libraries, and parks. The County provides a safe, clean and healthy environment for residents. A variety of shopping and business opportunities abound, in this, the largest County in the contiguous United States.
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