Receptionist/Office Assistant ampndash

Profile

Position Overview
Schwabe, Williamson & Wyatt is seeking a full-time, in-office Receptionist/Office Assistant in the Seattle office. The Receptionist/Office Assistant will deliver excellent internal and external client service in a pleasant and professional manner. In addition to greeting clients and visitors to the firm, this position requires the ability to learn and utilize computer software, follow instructions carefully ‎and accept a full ‎variety of projects. The Receptionist/Office Assistant will possess a high level of organizational skills; the ability to handle multiple tasks under pressure; strong written and oral communication skills; and the ability to communicate interpersonally with everyone in a professional manner. This position will be in-person in the office, Monday through Friday, 8:00 am to 5:00 pm.
Essential Functions:
Answer and direct phone calls
Greet clients and visitors
Organize and schedule conference room appointments
Log deliveries and pick-ups
Coordinate and order catering for lunches and events
Schedule Zoom meetings
Coordinate the activities in conference rooms
Handle and trouble-shoot audio/video and video conference systems‎
Maintain schedules for visiting attorney offices
Contact entry into InterAction
Drafting correspondence shells
Process invoices for payment and check requests
Travel arrangements
Prepare expense reimbursements
Provide project support under legal assistant or paralegal supervision
Electronic file management, including saving emails to Filesite
Transcription
Opening, scanning, and processing incoming mail or saving to Filesite
Scanning projects
Handling parking validations as well as HVAC requests for the office
Maintain facilities and work with supply, maintenance, and service vendors
Assist accounting department by maintaining petty cash and assisting with trust checks
Competencies:
Excellent customer service skills
Strong written and oral communication skills
Ability to manage multiple projects, activities and tasks simultaneously
High level of organizational skills
Excellent time management skills
Preferred Computer Skills
Microsoft Office suite, including Word, Excel, Outlook and PowerPoint
Interaction
3E
FileSite
Intapp
Education and Experience
High School diploma or GED required and one year of office experience. Any satisfactory combination of experience and education will be considered.
Experience working in a law firm is a plus.
The salary range for this role is $40,000 - $44,000 depending on experience.
Interested candidates should submit their cover letter and resume to Jody Waterman, Legal Support Service Supervisor, at ****
Schwabe, Williamson & Wyatt provides a team-oriented working environment, offering competitive salaries and excellent benefits including medical, dental, ‎life, LTD, 401(k)/profit sharing retirement, tuition reimbursement, EAP, transit ‎subsidy, and paid time off. To view a list of benefits available to Schwabe employees please click here: ****All qualified applicants will receive consideration for employment without regard to race, color, religion, ‎ancestry, national origin, age, sex, disability, marital status, sexual orientation, gender identity or other status protected ‎by law.

Company info

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