Administrative Assistant 3 - Emergency Services

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**Providence is calling a Administrative Assistant 3 - Emergency Services (1.0 FTE, Day) to Providence Portland Medical Center in Portland, OR**
**Apply today! Applicants that meet qualifications will receive a text message with some additional questions from our Modern Hire system.**
We are seeking a Administrative Assistant 3 - Emergency Services that will contribute to the operational effectiveness of the Assistant Administrator/PPMC, and Director of Mission Integration/Providence Portland Medical Center by providing secretarial and administrative support. Also supports other managers as needed.
**In this position you will have the following responsibilities:**
Know the responsibilities of the Assistant Administrator/PPMC, and Director of Mission Integration/Providence Portland Medical Center in order to coordinate the efficient operation of major projects, clinical program business development and Mission Integration activities. Keeps informed of medical center and regional activities and services, personnel policies and other policies and procedures to assure appropriate application in division activities
Answer in-person or telephone inquiries:
Direct individuals to other departments or persons
Take messages
Provide assistance such as providing copies, etc.
Schedule and coordinates appointments for the Assistant Administrator/PPMC, and Director of Mission Integration/Providence Portland Medical Center
Greet patients and families who present with complaints and contact quality management
Assist Administrators in managing their calendars, including the preparation for meetings with staff, management, committees, and consultants:
Detail calendar review and updating on a daily basis
Scheduling meetings
Developing meeting notices and materials for meetings
Arranging for meals, refreshments, and audiovisual equipment
Create overhead presentations as required
Receive, prioritizes and directs mail
Assist with correspondence:
Typing/word processing and proofreading in a timely manner of letters, memos, minutes of meetings, reports, meeting notices, charts, etc.
Competent use of appropriate computer programs and various other office machines including: dictaphone, typewriter, word processor, calculator, facsimile and photocopying machines
Independently composes correspondence as appropriate
Gather information and prepares special reports as necessary
Work collaboratively with other Administrative Secretaries to assure effective communication with all constituents and to coordinate the workloads in the Administrative offices
Coordinate and implements the following:
Employee Luncheons and Breakfasts for the Administrators (3x month)
Request for tubal ligations
Flower for employees and foundation members who are hospitalized
Anniversary card from administration to employees completing their first year
Management forum agenda and minutes
Process and monitor invoices, purchase orders, voucher requests, time cards, social accountability reports and related forms
Safety coordinator for the department of administration
**Qualifications:**
**Required qualifications for this position includes:**
Five (5) years of work experience in the hospital or general business setting, including 2 years spent in a position such as executive/administrative secretary
Public relations or customer service based experience
Experience in data entry
**About Providence in Oregon**
As the largest healthcare system and largest private employer in Oregon, Providence offers exceptional work environments and unparalleled career opportunities.
The Providence Experience begins each time our patients or their families have an encounter with a Providence team member and continues throughout their visit or stay. Whether you provide direct or indirect patient care, we want our patients to feel that they are in a welcoming place where they can be comfortable and free from anxiety. Our employees create the Providence Experience through simple, caring behaviors such as **acknowledging** and **welcoming** each visitor, **introducing** ourselves and Providence, **addressing** people by name, **providing** the duration of estimated wait times and **updating** frequently if timelines change, **explaining** situations in a way that puts patients at ease, carefully **listening** to their concerns, and always **thanking** people for trusting Providence for their healthcare needs. At Providence, our quality vision is simple,
Providence will provide the best care and service to every person, every time.
Providence is consistently ranked among the top 100 companies to work for in Oregon. It is also home to two of our award-winning Magnet medical centers. Providence hospitals and clinics are located in numerous areas, ranging from the Columbia Gorge to the wine country to sunny southern Oregon to charming coastal communities to the urban setting of Portland. If you want a vibrant lifestyle while working with a team highly committed to the art of healing, choose from our many options in Oregon.
**We offer comprehensive, best-in-class benefits to our caregivers. For more information, visit**
******Our Mission**
As expressions of Gods healing love, witnessed through the ministry of Jesus, we are steadfast in serving all, especially those who are poor and vulnerable.
**About Us**
Providence is a comprehensive not-for-profit network of hospitals, care centers, health plans, physicians, clinics, home health care and services continuing a more than 100-year tradition of serving the poor and vulnerable. Providence is proud to be an Equal Opportunity Employer. Providence does not discriminate on the basis of race, color, gender, disability, veteran, military status, religion, age, creed, national origin, sexual identity or expression, sexual orientation, marital status, genetic information, or any other basis prohibited by local, state, or federal law.
**Schedule:** Full-time
**Shift:** Day
**Job Category:** Compliance
**Location:** Oregon-Portland
**Req ID:** 332756
Categories
Administrative / Clerical
Healthcare
Customer Service
Construction / Skilled Trades
Marketing
Business
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Posted:
2022-02-25
Expires:
2022-03-27
Providence Health & Services

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