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Executive Coordinator - Office of Academic Affairs

Location
Marietta, OH, United States

Posted on
Jun 02, 2023

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Executive Coordinator - Office of Academic Affairs
Category:
Staff Positions
Subscribe:
Locations:
Marietta, OH
Posted:
Jun 2, 2023
Closes:
Open Until Filled
Type:
Exempt
Position ID:
163063
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About **MEMBERS ONLY**SIGN UP NOW***.:
Industry leaders, educated citizens, difference makers - Pioneers.
For nearly two centuries, **MEMBERS ONLY**SIGN UP NOW***. has stood as the beacon on the hill for young adults seeking to better their lives and to turn their life's passions into actionable good in the world. One of the finest liberal arts colleges in the nation, Marietta offers nearly 50 undergraduate programs, including the best liberal arts-based Petroleum Engineering curriculum in the nation and an Education program that boasts a 100 percent job placement for its graduates. The College also offers graduate programs in Physician Assistant Studies, Psychology and Athletic Training.
At Marietta, students learn from talented faculty members who are respected in their fields and wholly dedicated to teaching the next generation of leaders. These professors share their knowledge with students and challenge them to develop their skillsets through serious research, experiential opportunities and internships. Every student completes Marietta's rigorous General Education Curriculum, which builds strong communication skills and exposes students to new ideas and interests.
Our varsity athletic teams compete in NCAA Division III and against some of the best in the nation as a member of the Ohio Athletic Conference. Marietta has won six national championships and 61 conference titles, including an OAC-record four consecutive men's basketball titles (2014-18).
More than 25,000 living members of The Long Blue Line proudly support their alma mater and help current students gain internships and connections into their chosen industries. This support, in addition to the vibrant growth on campus, is one of the reasons why
The Chronicle of Higher Education
named **MEMBERS ONLY**SIGN UP NOW***. one of the Great Colleges to Work For.
Marietta's timeless education began in 1797, when descendants of pioneers of the Northwest Territory established the Muskingum Academy. The institution was chartered in 1835 by the state of Ohio, making **MEMBERS ONLY**SIGN UP NOW***. one of 37 Revolutionary Colleges and home to the 16th oldest chapter of the most prestigious academic honorary, Phi Beta Kappa. From its earliest moments until well into the future, **MEMBERS ONLY**SIGN UP NOW***. cherishes its role in educating individuals and inspiring them to Bring Forth a Pioneer!
Job Description:
Manages the Provost's extremely active calendar of appointments, prioritizing meetings and organizing the schedule to ensure the maximization of time with an understanding of the complexities of each meeting and any preparation that may be needed.
Serves as the initial point of contact in the Provost office, fielding inquiries and investigating matters to present to the provost for review and approval.
Reviews and organizes incoming documents, correspondence, and reports, providing responses or draft responses for the Provost's approval and signature.
Communicates directly and on behalf of the Provost as directed with faculty, staff, students, and community members.
Maintains the integrity of all information flowing in and out of the Provost office, displaying a clear understanding of the confidential and sensitive nature of the relationships, interactions, and paperwork being handled on a daily basis.
Prepares comprehensive, official minutes for the Academic Affairs Council, Department Chair meetings, and maintains the official record of the Board of Trustee Academic Activities committee minutes.
Organizes and maintains the Provost confidential records and files including documents and materials, correspondence, and legal agreements with internal and external partners.
Coordinate faculty and adjunct contracts through collaboration with the Human Resources office ensuring contracts are accurate and timely.
Oversees processes related to grade appeals and academic dishonesty reports/appeals.
Coordinates the selection process of internal awards/professorships including Founders Day Awards.
Assists with the logistics and billing processes of the Krause Science Lecture Series and the Esbenshade Series.
Assist, process, and track faculty grant expense reports.
Requirements:
Ability to prioritize and exercise independent judgement in high pressure situations while maintaining composure and a professional demeanor.
Ability to maintain productivity in a fast-paced environment without losing sight of the strategic goals of the provost office.
Skilled at managing people and projects in order to accomplish goals and meet objectives.
Proven ability to handle confidential information with discretion.
Level of competency and confidence that supports the ability to make decisions with minimal supervision.
Required Experience & Education:
Bachelor's degree is preferred, or associate degree and five years plus experience in a similar position, or 10 years plus experience in a similar position.
A minimum of two years' experience supporting a high-level professional within higher education.
Recent experience and proficiency with Microsoft Office Products, remote communication tools, and scheduling tools.
Application Instructions:
Interested applicants should submit a cover letter, resume, and contact information for three professional references. All applications/resumes must be submitted through this online process. We regret that we are unable to accept applications or resumes submitted by mail, email, or fax. As you are submitting your application via this online process, please be sure to provide an accurate email address. You will then receive an acknowledgment indicating your application materials have been received.
**MEMBERS ONLY**SIGN UP NOW***. is an equal opportunity educator and employer that values diversity. The College seeks to enhance the diversity of its faculty and staff. People of color, women, veterans, and persons with disabilities are strongly encouraged to apply. **MEMBERS ONLY**SIGN UP NOW***. does not discriminate on the basis of age, race, color, national or ethnic origin, disability, sex, gender identity, gender expression, sexual orientation, or religious affiliation.

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