Legal Secretary

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u003cpu003eAt Littler, we understand that workplace issues canu0026rsquo;t wait. With access to more than 1,600 employment attorneys in 100 offices around the world, our clients donu0026rsquo;t have to. We aim to go beyond best practices, creating solutions that help clients navigate a complex business world. Whatu0026rsquo;s distinct about our approach? With deep experience and resources that are local, everywhere, we are fully focused on your business. With a diverse team of the brightest minds, we foster a culture that celebrates original thinking. And with powerful proprietary technology, we disrupt the status quou0026mdash;delivering groundbreaking innovation that prepares employers not just for whatu0026rsquo;s happening today, but for whatu0026rsquo;s likely to happen tomorrow. For over 75 years, our firm has harnessed these strengths to offer fresh perspectives on each matter we advise, litigate, mediate, and negotiate. Because at Littler, weu0026rsquo;re fueled by ingenuity and inspired by you.u003c/pu003enu003cpu003eu003cspan style=u0022text-decoration: underline;u0022u003eu003cstrongu003eGeneral Summary:u003c/strongu003eu003c/spanu003eu0026nbsp;u003c/pu003enu003cpu003eLegal secretary with at least five years litigation secretarial experience in a law firm environment particularly an employment and labor firm. Strong proficiency with all MS Office applications (Word, Excel, PowerPoint, Outlook). Must be familiar with federal, state, and appellate courts and related electronic case filing procedures. Strong proofreading, organizational, and communication skills required. Position requires working knowledge of West Virginia courts and federal judicial systems, particularly agency procedures in labor and employment law, and electronic docketing procedures.u003c/pu003enu003cpu003eGeneral Summary:u0026nbsp; Performs and completes litigation secretarial functions for four attorneys.u0026nbsp; Position requires working knowledge of West Virginia and Federal judicial systems, in particular agency procedures in labor and employment law, docketing procedures, and electronic case filings.u0026nbsp;u0026nbsp; Proficiency with MS Word, Excel, PowerPoint, and Outlook a must.u003c/pu003enu003cpu003eu003cspan style=u0022text-decoration: underline;u0022u003eu003cstrongu003eResponsibilities:u003c/strongu003eu003c/spanu003eu003c/pu003enu003culu003enu003cliu003ePrepares legal documents and/or general correspondence. Prepares court documents for service to opposing parties and filing documents with the courts.u003c/liu003enu003cliu003eDrafts/writes routine business correspondence as requested.u003c/liu003enu003cliu003eWorks cooperatively with the Office Services Person and Paralegals to ensure case\client files are properly maintained.u003c/liu003enu003cliu003eMaintain attorney contact list through Outlook/InterAction, as well as calendar scheduling for court dates, meetings, and travel arrangements.u003c/liu003enu003cliu003ePreparation of electronic expense reports.u003c/liu003enu003cliu003eCoordinate court docket with Paralegals and alert attorney of deadlines.u003c/liu003enu003cliu003eHard copy and electronic filing of documents with courts and other agencies.u003c/liu003enu003cliu003eAnswer attorneyu0026rsquo;s telephone in a professional manner and take appropriate messages when necessary.u003c/liu003enu003cliu003eSetup for meetings, including beverages. Coordinate meal orders when necessary.u003c/liu003enu003cliu003eProactively seek guidance from other resources, i.e. attorneys or management when questions arise from clients or outside vendors.u003c/liu003enu003cliu003eCoordinate updating of client records with records personnel.u003c/liu003enu003cliu003eMaintain a professional, calm, and pleasant demeanor when speaking with clients or other employees.u003c/liu003enu003cliu003eComplete annual Legal Secretary Proficiency Program by October 31 deadline.u003c/liu003enu003cliu003eMaintain skill level in firm resources by participating in routine training webinars.u003c/liu003enu003cliu003eSound judgment and confidentiality is required.u003c/liu003enu003c/ulu003enu003cpu003eu003cspan style=u0022text-decoration: underline;u0022u003eu003cstrongu003eKnowledge, Skills, Abilities Required:u003c/strongu003eu003c/spanu003eu003c/pu003enu003culu003enu003cliu003eA minimum of five years of extensive litigation experience required.u003c/liu003enu003cliu003eExperience in labor and employment strongly preferred.u003c/liu003enu003cliu003eStrong written and verbal communication.u003c/liu003enu003cliu003eExtensive knowledge of court rules, ECF procedures.u003c/liu003enu003cliu003eProfessional demeanor to be able to communicate with all levels of management, clients, attorneys, and staff.u003c/liu003enu003cliu003eWork requires a high level of organization when performing a high volume of administrative tasks and performing other essential duties.u003c/liu003enu003cliu003eComputer proficiency a must.u003c/liu003enu003cliu003eKnowledge of MS Word, including preparation of Table of Contents and Table of Authorities.u003c/liu003enu003cliu003eKnowledge of Best Authorities and NetDocs helpful.u003c/liu003enu003cliu003eMust be able to work on own.u003c/liu003enu003c/ulu003enu003cpu003eu0026nbsp;u003c/pu003e,EqualOpportunityEmployerDescription:null,PayTransparencyPolicyStatement:null,MatchScore:1.0,HasApplied:false,ApplicationJobBoardName:null,ApplicationJobBoardId:null,DateApplied:null,Salaried:false,CompensationAmount:null,PublishingStatus:1,Links:[],BehaviorCriteria:[{BehaviorId:05d055df-b0a5-6202-8750-459eb202df9f,BehaviorName:Enthusiastic,BehaviorDescription:Shows intense and eager enjoyment and interest,Required:false,IsArchived:false},{BehaviorId:db27a710-5129-b319-7f55-760111203125,BehaviorName:Loyal,BehaviorDescription:Shows firm and constant support to a cause,Required:false,IsArchived:false},{BehaviorId:2e8f3a61-a0b6-9bca-e678-20a5356ee3cc,BehaviorName:Team Player,BehaviorDescription:Works well as a member of a group,Required:false,IsArchived:false},{BehaviorId:27eaa19b-1cda-105f-2cb0-5deab0efef02,BehaviorName:Detail Oriented,BehaviorDescription:Capable of carrying out a given task with all details necessary to get the task done well,Required:false,IsArchived:false},{BehaviorId:7a388338-4424-228d-0989-f0092af30a17,BehaviorName:Dedicated,BehaviorDescription:Devoted to a task or purpose with loyalty or integrity,Required:false,IsArchived:false}],MotivationCriteria:[{MotivationId:921c3e00-2784-db8c-175f-8eeee30e317c,MotivationName:Goal Completion,MotivationDescription:Inspired to perform well by the completion of tasks,Required:false,IsArchived:false},{MotivationId:cb90d2d3-fae6-5f1f-adb5-cd8504d63379,MotivationName:Self-Starter,MotivationDescription:Inspired to perform without outside help,Required:false,IsArchived:false},{MotivationId:280c3dcf-7f19-ff9e-215e-858ac1a0f874,MotivationName:Work-Life Balance,MotivationDescription:Inspired to perform well by having ample time to pursue work and interests outside of work,Required:false,IsArchived:false},{MotivationId:2202c338-d4d3-1b8e-aeec-58c1bcd1aa39,MotivationName:Flexibility,MotivationDescription:Inspired to perform well when granted the ability to set your own schedule and goals,Required:false,IsArchived:false},{MotivationId:be159f06-eabb-a12b-8b7c-d2011f8b72a4,MotivationName:Ability to Make an Impact,MotivationDescription:Inspired to perform well by the ability to contribute to the success of a project or the organization,Required:false,IsArchived:false}],EducationCriteria:[{Required:false,Related:false,DegreeId:fc294e68-dca4-4d3f-b6dd-3f5253aa7824,DegreeName:Associates,MajorId:0f54bcd7-9063-4388-9fd2-0ddc0202c817,MajorName:Secretarial}],LicenseAndCertificationCriteria:[{Required:false,LicenseAndCertificationId:80193382-950a-4389-81ff-0a63dea0b0da,LicenseAndCertificationName:Notary Public}],SkillCriteria:[{Required:false,SkillId:70e29603-220e-4703-8b34-bbdd1b7dc256,SkillName:Strong communication ability,SkillDescription:null,MinimumScaleValueId:4f6b472a-0f56-bc11-b49e-f69e5ceede55,MinimumScaleValueCode:Advanced,MinimumScaleValueDescription:Advanced,MinimumScaleValue:4}],WorkExperienceCriteria:[{Required:false,MinimumRequiredYears:5,MaximumRequiredYears:null,Description:5 years litigation secretarial experience in a law firm environment, particularly with a labor and employment 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