Administrative Assistant

Profile

Administrative Assistant','Full-time','Administrative/Clerical','1','1','80','80','Occasional','Occasional','TEXAS-HOUSTON-ST LUKES MEDICAL CENTER','','!*!Job Summary:


Provides entry-level administrative support services to an assigned group of leaders and/or department(s). Completes assigned tasks and performs work with the direct supervision of a department leader at the executive assistant, manager, director, vice president or senior vice president level. This position is assigned to provide direct administrative support for a group of leaders and/or department(s). Indirect support may be provided for others based on departmental business need.

Completes standard administrative processes such as mail processing, filing, faxing, scanning, copying, collating and organizing

Performs basic calendaring function by sending meeting invitations on behalf of leader(s) upon request; may accept meeting invitations according to prescribed instruction

Creates and edits basic documents, spreadsheets, presentations and department organizational charts

Coordinates basic travel arrangements for leaders supported utilizing standard processes and resources

Runs and distributes standard reports

Follows procedures and maintains procedural documentation

Prepares for and supports in-person meetings including scheduling and preparing appropriate meeting space, ordering catering, providing hospitality services to guests and assisting with materials, presentations, technology and other resources as requested and directed

Assists others in the planning, coordination and support of large meetings and conferences

Records and distributes basic meeting minutes as requested

Distributes internal and external communications on behalf of leader as requested

Provides basic proofreading services of leader communications before distribution

Prepares and submits expense reports as instructed

May assist with editing timekeeping records

Cross trains to learn unique responsibilities of peers within the department/group

Gains specific knowledge about their particular department/group to build business acumen

Provides back-up administrative coverage for peers ensuring all internal and external customers are served (back-up coverage may be requested for another department or group as well; requested by manager and based on business need; ASG members function as a team for the organization as a whole; may include answering another leader’s phone or responding to inquiries to ensure seamless customer service)

Secures back-up administrative coverage for their own absences

May be assigned basic administrative tasks related to projects

May participate in CHI committees on a volunteer basis or as requested (volunteer assignments must be approved by supervisor in advance)

Other duties as assigned','!*!Education:


High School Diploma or G.E.D. and some undergraduate level coursework completed
 
Experience:


Two years of administrative experience required. One year of administrative experience in addition to experience requirements above (total three years of experience required)
 ','We’re an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.','2017-R0142157','Catholic Health Initiatives - National Office','Administrative Assistant

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