Administrator/Office Manager

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Job Overview
Office Manager/Senior Administrator
Key Responsibilities:
* Engage with Directors and their teams to understand business needs and priorities
* Provide comprehensive diary management, making decisions on your own initiative to resolve conflicts and maximise Directors time
* Carry out research & administrative support to strategic internal projects where required
Data collection from software systems and reporting performance of department KPIs and identifying trends
.Developing meaningful reports and dashboards for senior management
* Manage communications and monitor the Director's email inboxes, taking appropriate action, escalating, or delegating accordingly
* Collaborating with cross-functional teams to assist with day-to-day business activities
* Managing databases and filing systems
* Taking notes at meetings, preparing meeting minutes, and subsequently distributing to all participants
* Management of relevant administrative tasks, including preparation of papers to support meetings, filing of relevant documentation etc.
* Working on company social media platforms and assisting in updating & maintaining company website
* Ad hoc personal work for Directors
Experience/Requirements
* 3- 5 years Personal Assistant experience supporting and working at senior executive level
.Qualification in Business, Level 5 or higher
* Experience in the construction or engineering industry advantage but not essential
* Extensive experience in creating documents and spreadsheets, using office software such as MS Word, Excel, and PowerPoint
.Experience in Data Analysis
* Meticulous attention to detail
* A strong, confident communicator with both excellent written and oral communications skills, with the ability to interact with senior management and clients
* Ability to build relationships with and work as part of a team, ensuring seamless service to the company and clients
* Confident in exercising own judgement and make decisions to prioritise, challenge, negotiate and influence
* Ability to balance multiple and competing demands and remain calm under pressure
* Proficiency in IT systems
Job Type: Permanent
Benefits:
On-site parking
Schedule:
8 hour shift
Monday to Friday
Experience:
Microsoft Office: 5 years (preferred)
Administration: 5 years (preferred)

Company info

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