Staff Assistant / Administrative Support

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Staff Assistant / Administrative Support
Job Summary of Roles and Responsibilities
POWER Engineers is currently seeking a Staff Assistant / Administrative Support (SA) for the Substation Department of the Power Delivery Division in our Denver office located in Lakewood, Colorado.
Responsibilities
Provides direct or indirect assistance to engineers, managers, and other departmental personnel, as well as general office support.
Coordinates with design staff for the submittal of project deliverables (engineering documents). Submittal processes include: printing, collating, binding, and packaging of hard copy, and filing and transmitting of electronic design documentation per internal and various client requested procedures.
Provides document control by creating and/or reviewing documents such as transmittals, letters, meeting minutes, specifications, reports, etc. and ensures POWER standard templates and formatting are followed.
Responsible for maintaining department document log and other department logs and records.
Responsible for creating, copying, scanning, organizing, filing and following retention procedures for documents on various local and network storage devices.
Processes project vendor submittals and deliverables and manages related project logs as applicable.
Maintains out of office and project deliverables calendars.
Provides meeting/conference and training support (lodging room blocks, conference room reservations, calendar set-up, catering, attendee sign-in sheets).
Assists with travel arrangements and creates/submits expense reports for staff.
Performs onboarding and training for local new hires and is local HR liaison for associated paperwork.
Sets up workspaces for new staff.
Performs other related duties as assigned.
This position will require to be working on site in the Lakewood office full-time.
Occasional travel to attend training.
Required Education/Experience
3 years applicable experience or relevant degree.
High School diploma or equivalent.
Proficiency in Microsoft Office (Word, Excel, Outlook) and Adobe.
Excellent communication skills, both written and verbal.
Candidates must be legally authorized to work permanently in the U.S. without the need for work sponsorship.
Desired Education/Experience
Familiarity and relevant experience in engineering support.
Associates degree in Business Administration or related field.
Proficiency in ProjectWise.
Able to multi-task, prioritize, and organize.
Excellent time management skills.
Able to work independently and as a team player.
Self-starter, reliable, and hardworking.
Able to take direction from multiple people.
Able to learn new tasks and software.
Accuracy and attention to detail.
At POWER Engineers, you can have a rewarding career on every level. Our philosophy is simple: Do Good Work. Have Fun. Make Money.
You’ll work on fun and challenging projects and initiatives. You’ll have the chance to make a positive impact on society and the environment. And you’ll find the support, coaching and training it takes to advance your career.
Since we’re employee-owned, we get to make POWER a great place to work. That includes providing competitive compensation, professional development and a full benefit package:
Medical/Dental/Vision
Maternity Leave
Parental Leave
Paid Holidays
Vacation/Paid Sick Leave
Voluntary Life Insurance
401K
POWER is a fun engineering firm. That might seem contradictory to some, but it works for us!
Wage Range: $16 to 25 per hour DOE
EOE/Minorities/Females/Vet/Disabled
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