Administrative Manager

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Aon is looking for an Administrative Manager, Investment Consulting The Administrative Operations Manager (AOM) is a vital role that focuses on client and business needs, providing strong administrative support to our business in addition to managing a team of Administrative Assistants. The AOM responds promptly, thoughtfully, and effectively to changing work environments, priorities, and situations. The AOM is essential to the efficient workflow within the office environment.Clear and professional lines of communication between the AOM, business leaders/consultants, and support colleagues are integral to successful management. Additionally, the AOM possesses the skills and ability to communicate effectively and appropriately with internal resources, clients (where applicable), and other parties in a global and virtual working environment. Experience:High school diploma or equivalent; associate or bachelor’s degree a plus Minimum of 10 years of relevant experience in administrative support Prior management and/or leadership experience would be beneficial Advanced-level computer literacy in Microsoft Office Suite and other programs as applicableTyping speed of 55 wpm with demonstrable accuracyExpert knowledge of Aon Brand  Professionalism: Excellent verbal and written communication skills; able to adapt to different communication stylesModels professional appearance and demeanor in a business environment; dresses for the situationA wide degree of creativity and latitude is expected with the ability to create and implement positive changeMaintains a high level of confidentialitySelf‑motivated team player with the ability to work independently under minimal supervisionInteracts effectively with leaders, clients, and team members, maintaining professionalism at all timesAble to work in a high‑paced, demanding environmentExercises self‑directed prioritization of work and projects; demonstrates measurable progress through open communication to leaders and team members consistently and with highest quality Outstanding customer service and quality/accuracy focusDemonstrates excellent interpersonal, management, and organizational skillsPossesses excellent problem-solving skills; able to respond to requests promptly and act proactivelyExhibits decisiveness and good judgmentAttentive to details and displays excellent follow-up skills Specific Management Accountabilities: Manages, develops, and coaches team of Administrative Assistants, including facilitating unit meetings, providing one-on-one coaching, fostering a team atmosphere, and managing performance challengesAssists colleagues in developing SMART goals, and conducts annual performance reviews and compensation discussionsPartners with business leaders/consultants to assess staffing levels, balance/delegate workloads, and ensure that appropriate administrative skill levels are in placeHelps facilitate communication between support team and business leaders/consultants to meet/support organizational goals and client team changes as appropriateNetworks/shares information with other AOMsManages deliverables and team projects, including partnering with business leaders/consultants on ad hoc requestsDevelops and maintains administrative talent by recruiting, onboarding, training, and developing personal growth opportunities for colleaguesCompletes special projects for Administrative Operations Team (AOT) by organizing and coordinating information and requirements; planning, arranging, and meeting schedules; and monitoring results as requiredProvides detailed personnel historical file reference through documentation and using filing and HR systems Administrative Accountabilities: Administrative activities include email management, time recording, full calendar management, research, or other special projects Create and maintain Distribution GroupsCoordinates complex meeting logistics on- or off‑site; may include, but not limited to, budgeting, travel arrangements, room reservations, meeting room logistics and materials, and cateringActively participates in leadership meetings for follow‑ups and note taking when applicableDaily interaction with internal and external executive leaders as well as their AA’sCoordinates projects and works independently; seeks out answers to questions, takes initiative, leverages network of resources to solve problems Acts as a senior point of contact for colleagues on technology or facility requirementsProvides backup assistance to other AOMs as applicable Demonstrated ability to compose materials from rough notes or independent knowledge of circumstancesCreates/maintains/updates/organizes pertinent electronic information within databases, OneNote, SharePoint, and other business applications as applicableExpertly prepares and produces presentations and correspondence and related materials, including editing for grammar, punctuation, and claritySubmits printing requests for meetings and other needs as necessary; ensures accuracy of printed materials before distributionMaintains a flexible approach and attitude toward assisting others; leads by example, coaches, and mentors AAs and other AOMs aspiring to grow their careerMaintains and grows an internal network and resourcesAttends and participates in all AOM-focused workshops, seminars, and/or town hallsAttends and participates in business town hallsPossesses expert‑level knowledge of Aon brand identity; completes Brand Ambassador certificationProvides tremendous leadership and effectively partners with all colleaguesPartners between the business leader and his or her colleagues, clients, and other stakeholdersActively seeks additional responsibilitiesMaintains an appropriate level of confidentiality in all aspects of supporting senior colleaguesThis list is not all‑inclusive; other tasks may vary based on business need  We offer you A competitive total rewards package, continuing education & training, and tremendous potential with a growing worldwide organization.  Our Colleague Experience: From helping clients gain access to capital after natural disasters, to creating access to health care and retirement for millions, Aon colleagues empower results for our clients, communities, and each other every day.  They make a difference, work with the best, own their potential, and value one another.  This is the Aon Colleague Experience, defining what it means to work at Aon and realizing our vision of empowering human and economic possibility. To learn more visit Aon Colleague Experience.  About Aon: Aon plc (NYSE:AON) is a leading global professional services firm providing a broad range of risk, retirement and health solutions. Our 50,000 colleagues in 120 countries empower results for clients by using proprietary data and analytics to deliver insights that reduce volatility and improve performance. Aon provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, creed, sex, sexual orientation, gender identity, national origin, age, disability, veteran, marital, or domestic partner status.  Aon is committed to a diverse workforce and is an affirmative action employer. Nothing in this job description restricts management's right to assign or reassign duties and responsibilities to this job at any time. 2498747,qualifications:UNAVAILABLE,responsibilities:Aon is looking for an Administrative Manager, Investment Consulting The Administrative Operations Manager (AOM) is a vital role that focuses on client and business needs, providing strong administrative support to our business in addition to managing a team of Administrative Assistants. The AOM responds promptly, thoughtfully, and effectively to changing work environments, priorities, and situations. The AOM is essential to the efficient workflow within the office environment.Clear and professional lines of communication between the AOM, business leaders/consultants, and support colleagues are integral to successful management. Additionally, the AOM possesses the skills and ability to communicate effectively and appropriately with internal resources, clients (where applicable), and other parties in a global and virtual working environment. Experience:High school diploma or equivalent; associate or bachelor’s degree a plus Minimum of 10 years of relevant experience in administrative support Prior management and/or leadership experience would be beneficial Advanced-level computer literacy in Microsoft Office Suite and other programs as applicableTyping speed of 55 wpm with demonstrable accuracyExpert knowledge of Aon Brand  Professionalism: Excellent verbal and written communication skills; able to adapt to different communication stylesModels professional appearance and demeanor in a business environment; dresses for the situationA wide degree of creativity and latitude is expected with the ability to create and implement positive changeMaintains a high level of confidentialitySelf‑motivated team player with the ability to work independently under minimal supervisionInteracts effectively with leaders, clients, and team members, maintaining professionalism at all timesAble to work in a high‑paced, demanding environmentExercises self‑directed prioritization of work and projects; demonstrates measurable progress through open communication to leaders and team members consistently and with highest quality Outstanding customer service and quality/accuracy focusDemonstrates excellent interpersonal, management, and organizational skillsPossesses excellent problem-solving skills; able to respond to requests promptly and act proactivelyExhibits decisiveness and good judgmentAttentive to details and displays excellent follow-up skills Specific Management Accountabilities: Manages, develops, and coaches team of Administrative Assistants, including facilitating unit meetings, providing one-on-one coaching, fostering a team atmosphere, and managing performance challengesAssists colleagues in developing SMART goals, and conducts annual performance reviews and compensation discussionsPartners with business leaders/consultants to assess staffing levels, balance/delegate workloads, and ensure that appropriate administrative skill levels are in placeHelps facilitate communication between support team and business leaders/consultants to meet/support organizational goals and client team changes as appropriateNetworks/shares information with other AOMsManages deliverables and team projects, including partnering with business leaders/consultants on ad hoc requestsDevelops and maintains administrative talent by recruiting, onboarding, training, and developing personal growth opportunities for colleaguesCompletes special projects for Administrative Operations Team (AOT) by organizing and coordinating information and requirements; planning, arranging, and meeting schedules; and monitoring results as requiredProvides detailed personnel historical file reference through documentation and using filing and HR systems Administrative Accountabilities: Administrative activities include email management, time recording, full calendar management, research, or other special projects Create and maintain Distribution GroupsCoordinates complex meeting logistics on- or off‑site; may include, but not limited to, budgeting, travel arrangements, room reservations, meeting room logistics and materials, and cateringActively participates in leadership meetings for follow‑ups and note taking when applicableDaily interaction with internal and external executive leaders as well as their AA’sCoordinates projects and works independently; seeks out answers to questions, takes initiative, leverages network of resources to solve problems Acts as a senior point of contact for colleagues on technology or facility requirementsProvides backup assistance to other AOMs as applicable Demonstrated ability to compose materials from rough notes or independent knowledge of circumstancesCreates/maintains/updates/organizes pertinent electronic information within databases, OneNote, SharePoint, and other business applications as applicableExpertly prepares and produces presentations and correspondence and related materials, including editing for grammar, punctuation, and claritySubmits printing requests for meetings and other needs as necessary; ensures accuracy of printed materials before distributionMaintains a flexible approach and attitude toward assisting others; leads by example, coaches, and mentors AAs and other AOMs aspiring to grow their careerMaintains and grows an internal network and resourcesAttends and participates in all AOM-focused workshops, seminars, and/or town hallsAttends and participates in business town hallsPossesses expert‑level knowledge of Aon brand identity; completes Brand Ambassador certificationProvides tremendous leadership and effectively partners with all colleaguesPartners between the business leader and his or her colleagues, clients, and other stakeholdersActively seeks additional responsibilitiesMaintains an appropriate level of confidentiality in all aspects of supporting senior colleaguesThis list is not all‑inclusive; other tasks may vary based on business need  We offer you A competitive total rewards package, continuing education & training, and tremendous potential with a growing worldwide organization.  Our Colleague Experience: From helping clients gain access to capital after natural disasters, to creating access to health care and retirement for millions, Aon colleagues empower results for our clients, communities, and each other every day.  They make a difference, work with the best, own their potential, and value one another.  This is the Aon Colleague Experience, defining what it means to work at Aon and realizing our vision of empowering human and economic possibility. To learn more visit Aon Colleague Experience.  About Aon: Aon plc (NYSE:AON) is a leading global professional services firm providing a broad range of risk, retirement and health solutions. Our 50,000 colleagues in 120 countries empower results for clients by using proprietary data and analytics to deliver insights that reduce volatility and improve performance. Aon provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, creed, sex, sexual orientation, gender identity, national origin, age, disability, veteran, marital, or domestic partner status.  Aon is committed to a diverse workforce and is an affirmative action employer. Nothing in this job description restricts management's right to assign or reassign duties and responsibilities to this job at any time.,skills:UNAVAILABLE,workHours:UNAVAILABLE,jobBenefits:UNAVAILABLE,datePosted:2021-11-12T21:53:00 0000,employmentType:FULL_TIME,educationRequirements:UNAVAILABLE,salaryCurrency:USD,baseSalary:{@type:MonetaryAmount,currency:USD,value:{@type:QuantitativeValue,value:0,minValue:0,maxValue:0,unitText:YEAR}},validThrough:2022-11-12T21:54:12.000Z,industry:UNAVAILABLE,hiringOrganization:{@type:Organization,name:Aon Corporation,sameAs:****E Randolph,postalCode:60601,addressCountry:United States}}}

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