ADMINISTRATIVE COORDINATOR

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ADMINISTRATIVE COORDINATOR (SV INFIRMARY), FAMILY CLINIC SOUTH, FULL TIME, DAYS','Full-time','Administrative/Clerical','DAYS','DAYS','80','80','Occasional','Occasional','ARKANSAS-LITTLE ROCK-SV FAMILY CLINIC SOUTH','','!*!




Job Summary / Job Purpose (briefly state why does this job exist in 3-5 lines)


This position is only intended for administrative secretarial roles whose large scope includes supporting practices of at least 20 Providers, which includes multiple practice locations, as well as Non-CHIPS and CHIPS staffing (with at least 30 employees). Responsibilities include accurately coordinating and managing administrative secretarial functions in support of 4 management roles, such as an Executive Director, Clinic Administrator, Business Office Manager, Clinical Services Manager and/or an Administrative team within a Healthcare Center. Assures continuity of secretarial and executive services, preserving confidentiality, creating a friendly, cooperative impression for visitors and personnel.


2.  Key Responsibilities (list 5-8)



Support management with analytical and secretarial functions such as power-points, spreadsheets and word documents.
Receptionist for various administrative offices, including answering phones and greeting visitors. Responsible for communications via letter correspondence, typing and distribution of agendas and memos, staff and Provider communications.
Maintain schedules and coordinates meetings including set-up and minutes as assigned.
Order office supplies and processes invoices.
Maintain appropriate office and medical staff files.
Lead Kronos time-keeping and payroll resource, including back-up for management.
Process Provider Continuing Medical Education (CME), including coordinating approval and registration as well as Provider reimbursement requests.
Credential Physicians with insurance companies.
Perform any additional duties as needed and assigned.


3.  CHI Core Expectations


At CHI, we expect all our employees to live the values of Reverence, Integrity, Compassion and Excellence at work by:
 

Honoring and caring for the dignity of all persons in mind, body, and spirit
Ensuring the highest quality of care for those we serve
Working together as a team to achieve our goals
Improving continuously by listening, and asking for and responding to feedback
Seeking new and better ways to meet the needs of those we serve
Using our resources wisely
Understanding how each of our roles contributes to the success of CHI.


4.  Core Job Competencies 


Core CHI Behaviors:   The following behaviors have been identified as critical to all staff roles at CHI: 
 

Teamwork Orientation:  works cooperatively & collaboratively with others toward the accomplishment of shared goals.
Service Orientation: desire to serve and focus one’s efforts on discovering and meeting the needs of internal and external customers.
Achieves Results:  reflects a drive to achieve and outperform.  Continuously looking for improvements.  Accepts responsibility for actions and results.
Learning and Growth:  has a commitment to continuous professional and organizational learning
Communication:  practices attentive and active listening and can restate opinions of others; communicates messages in a way that has the desired effect.
 
Role-Specific Behaviors:  these additional behaviors are necessary in the role:
 

Demonstrate proficient with Microsoft Office software.
Knowledge of the content, and application of HIPAA, federal and state regulatory requirements.
Demonstrate the understanding of clinic procedures and regulatory requirements.
Demonstrate the understanding of health insurance authorization/billing requirements, including medical coding.
Ability to file and maintain patient records and reports in the Electronic Medical Records system.
Must be detail oriented and possess excellent organizational and time management skills.
Must possess strong customer service and communication skills.
Possess a strong work ethic and a high level of professionalism.
A team player who handles multiple projects simultaneously in a fast paced environment.
 
Skills, Knowledge or Abilities critical to this role: 
 

Language Ability:  Ability to read, analyze and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals.  Ability to effectively present information and respond to common inquiries or complaints from groups of managers, clients, customers, and the general public.
 

Math Ability: Ability to add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions, and decimals.  Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.
 

Reasoning Ability:  Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
 

Computer Skills:  Must be proficient with the Microsoft Office Suite, Internet navigation, database management, desktop publishing, spreadsheet, and graphic presentation packages.','!*!




Job Requirements / Qualifications



Education / Accreditation / Licensure (required & preferred):
 

High school graduate is required.
Graduation or certified completion of formal administrative assistant training is preferred.
Working knowledge of computers and software preferred.



Experience (required and preferred):
 

At least 3 years of related administrative experience in a healthcare environment is required.','We’re an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.','2017-R0142318','CHI St. Vincent','ADMINISTRATIVE COORDINATOR (SV INFIRMARY), FAMILY CLINIC SOUTH, FULL TIME, DAYS

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