Administrative Assistant - Tax Controversy and Procedure Job

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About the team
Who We Are
Eide Bailly is one of the top 25 CPA and business advisory firms in the nation. We have over 40 offices in 14 states across the Midwest and western United States, and offer our staff and Partners the opportunity to serve a variety of industries. Founded in 1917, our culture is the foundation of who we are, and we pride ourselves on supporting our employees to help them achieve their goals and pursue their interests both in the office and at home. At Eide Bailly we are passionate about the clients we serve, the work we do, and most importantly, having fun while we do it!






Why You'll Love Working Here
At Eide Bailly we believe respect is how to treat everyone, not just those you want to impress. Our culture focuses on collaboration to achieve career growth. We promote happy employees by making work/life balance a priority along with being actively involved in our communities. Our dedication to service can be seen through the Firm's decision to match charitable donations made by employees, as well as providing opportunities to volunteer throughout the year. Most importantly, we like to have fun! We offer a professional and fun work environment with frequent lunch and learns, socials, contests, outings and other events.



Job you will do
This role can be based out of any of our Eide Bailly office locations.
Typical Day in the Life
A typical day as an Administrative Assistant on the Tax Controversy and Procedure team might include the following:


Work with spreadsheets and track data in a database.
Assist partners, managers and staff with all office activities.
Answer phones with professionalism, greet clients, and coordinate staff meetings, conference calls and webcasts.
Process tax returns.
Make outbound prospecting calls to businesses with tax liens.
Identify the root of the prospect's tax problem by asking questions and listening to the prospect's responses.
Greet visiting clients and direct them to the correct person.
Compose, organize and type routine correspondence and IRS filings including orders, memos, letters and reports.
Perform miscellaneous scanning, filing, faxing and copying duties as needed
Pick up additional administrative responsibilities when needed.
Qualify prospects for our various services.
Set appointments or transferring prospective clients to Partner, Manager, or Senior Associate.
Provide marketing support for the Tax Controversy team.
Assist with additional marketing campaigns.
Provide administrative support for internal marketing items.
Performs additional marketing administrative duties as assigned by manager.
Training for specific tasks will include:
Client time and billing
Filing protests and responses to taxing authorities
Evaluation and sorting of incoming tax notices and correspondence
Who You Are
You thrive in a high-volume, fast-paced work environment.
You are a multi-tasking master, and there has never been a deadline you could not meet.
You hold yourself to the highest professional standards and maintain strict client confidentiality.
You are proficient in Microsoft Office (Word, Excel and Outlook).
You have strong written and verbal communication skills.
You love collaborating and being part of a team but also enjoy working alone with limited supervision.
In addition to all of this, you have a high school diploma and 2 years of past administrative support experience.
You have exceptional phone etiquette and sales skills.
You are (preferably) knowledgeable of tax, accounting and/or tax resolution.
You are a self-starter and are able to work independently.
You possess excellent interpersonal and client service skills.
You have strong organizational/follow-up skills.
Must be authorized to work in the United States permanently without the requirement of sponsorship at any point in the future.






What to Expect Next
We'll be in touch! If you look like the right fit for our position, one of our recruiters will be reaching out to schedule a phone interview with you to learn more about your career interests and goals. In the meantime, we encourage you to check us out on Facebook, Twitter, Instagram, LinkedIn or our About Us page.





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Job Criteria:
Start Date: ASAP
Position Type: Full-Time Permanent
Years of Experience Required:
Education Required:
Overnight Travel:
Vacation Time:

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