Office Coordinator I HR MRT Office Assistant Emphasis Mental Health 333

Profile

u003ch1u003eu003cspan style=u0022text-decoration: underline;u0022u003eu003cspan style=u0022text-decoration: underline; color: #993366;u0022u003eOffice Coordinator Iu003c/spanu003eu003c/spanu003eu003c/h1u003enu003ch3u003eu003cspan style=u0022color: #993366;u0022u003eMust know HR, Employee Relations, Medical Records (MRT), Office Assistant, Facilities Management,u0026nbsp;u003c/spanu003eu003cspan style=u0022color: #993366;u0022u003eOrderingu003c/spanu003eu003cspan style=u0022color: #993366;u0022u003eu0026nbsp;u003c/spanu003eu003c/h3u003enu003ch3u003eu003cspan style=u0022color: #993366;u0022u003eWill cross train in IT, Finance, Budget, Journal Entries, AP, ARu003c/spanu003eu003c/h3u003enu003ch3u003eu003cspan style=u0022color: #993366;u0022u003eLooking for a VERY organized, prompt, compassionate individual who wants to make a different in the lives of those with severe mental illness by working as an Office Assistant focused in HR policies, personnel files and helping with a variety of program needs.u0026nbsp;u003c/spanu003eu003c/h3u003enu003ch3u003eu003cstrongu003eu003cspan style=u0022color: #993366;u0022u003e$18.00 - $19.00 per houru003c/spanu003eu003c/strongu003eu003c/h3u003enu003cpu003eFounded in 1965, Telecare is a rapidly growing mental health care company dedicated to making a difference for our clients, the community, and our employees. We offer an array of mental health services to adults with serious mental illness. We partner with public sector entities and behavioral health organizations and have over 130 programs and over 4,000 employees across the country. And weu0027re growing all the time! When you work at Telecare, you help to empower thousands of individuals every day in their journeys of recovery.u003cstrongu003eu0026nbsp;u003c/strongu003eu003c/pu003enu003cpu003eu003cstrongu003eTelecare is proud to have been recognized by The Bay Area Business Times as the 9u003csupu003ethu003c/supu003eu003cspanu003eu0026nbsp;u003c/spanu003eBest Place To Work In the Bay Area for 2020! This is the 18th time we have made the list!u003c/strongu003eu003c/pu003enu003cpu003eAs part of the Telecare Family, the Horizon View Mental Health Rehabilitation Center (MHRC) is a 16-bed facility providing comprehensive inpatient mental health and psychiatric treatment services for adults 18 with serious mental illness.u003cstrongu003eu003c/strongu003eu003c/pu003enu003cpu003eu003cstrongu003eEmployment Status:u003c/strongu003eu0026nbsp; Full-Timeu003c/pu003enu003cpu003eu003cstrongu003eShift:u0026nbsp;u003c/strongu003eu0026nbsp;AM, 8:30 am - 5:00 pmu003c/pu003enu003cpu003eu003cstrongu003eDays:u003c/strongu003eu0026nbsp; Monday - Fridayu003c/pu003enu003cpu003eu003cstrongu003ePOSITION SUMMARYu003c/strongu003eu003cbr /u003eThe Office Coordinator I works on a variety of administrative tasks and financial operations functions to support business operations.u003cbr /u003eu003cbr /u003eu003cstrongu003eQUALIFICATIONSu003c/strongu003eu003cbr /u003eRequired: u003cbr /u003eu0026bull; High School or GEDu003cbr /u003eu0026bull; One (1) year of administration experienceu003cbr /u003eu0026bull; Knowledgeable and proficient in MS Office programsu003cbr /u003eu0026bull; Experienced entering data into computer systemsu003cbr /u003eu0026bull; Must be at least 18 years of ageu003cbr /u003eu0026bull; All opportunities at Telecare are contingent upon successful completion and receipt of acceptable results of the applicable post-offer physical examination, 2-step PPD test for tuberculosis, acceptable criminal background clearances, excluded party sanctions, and degree or license verification. If the position requires driving, valid driveru0026rsquo;s license, a motor vehicle clearance and proof of auto insurance is required at time of employment and must be maintained throughout employment. Additional regulatory, contractual or local requirements may applyu003cbr /u003eu003cbr /u003ePreferred:u003cbr /u003eu0026bull; Two (2) years of administration experienceu003cbr /u003eu0026bull; Experience in Healthcare fieldu003cbr /u003eu003cbr /u003eu003cstrongu003eESSENTIAL FUNCTIONSu003c/strongu003eu003cbr /u003eu0026bull; Demonstrates the Telecare mission, purpose, values, and beliefs in everyday language and contact with the internal and external stakeholdersu003cbr /u003eu003cbr /u003eFinance Driven Job duties:u003cbr /u003eu0026bull; Facilitates Rep Payee services u003cbr /u003eu0026bull; Facilitates Trust Banking services u003cbr /u003eu0026bull; Prepares and validates payroll u003cbr /u003eu0026bull; Enters AP batches weekly into accounting softwareu003cbr /u003eu0026bull; Monitors client eligibility at admission/enrollment and throughout stayu003cbr /u003eu0026bull; Prepares and reviews credit card entries u003cbr /u003eu0026bull; Provides and maintains revenue information; provides billing information to A/R department and County agenciesu003cbr /u003eu0026bull; Records and deposits cash receiptsu003cbr /u003eu0026bull; Determines monthly journal entries required and confirms correct information is on reportsu003cbr /u003eu0026bull; Organizes, secures and maintains all files, records, cash, cash dispensing and cash equivalents in accordance with policies and proceduresu003cbr /u003eu003cbr /u003eMedical Records Driven Job duties:u003cbr /u003eu0026bull; Basic chart preparation and following checklists for charts to assure compliance with standards (notes deficiencies)u003cbr /u003eu0026bull; Orders medical records forms and suppliesu003cbr /u003eu0026bull; Safeguards confidential information per policies and requirementsu003cbr /u003eu003cbr /u003eHuman Resources Driven job duties:u003cbr /u003eu0026bull; Maintains personnel files per standard and checklistu003cbr /u003eu0026bull; Distributes HR information to program personnel as directed by Corporate HRu003cbr /u003eu0026bull; Assists in promoting open positionsu003cbr /u003eu0026bull; Schedules Interviews, prescreens potential candidates, checks references, schedules physicals, creates conditional offer packets and coordinates the conditional offer processu003cbr /u003eu0026bull; Tracks new hire paperwork and documentation including credentialingu003cbr /u003eu0026bull; Enters information into TOP/Reliasu003cbr /u003eu0026bull; Runs and tracks MVR reportsu003cbr /u003eu0026bull; Processes Shoes for crewu0026rsquo;s ordersu003cbr /u003eu0026bull; Maintains OSHA logs and completes Workersu0027 Compensation Reports, completes incident reports. Participates and helps coordinate Safety Meetingsu003cbr /u003eu0026bull; Close out terminated filesu003cbr /u003eu003cbr /u003eInformation Technology driven job Duties: u003cbr /u003eu0026bull; Acts as point of contact between program and IT for maintenance of phones, computers, hardware and softwareu003cbr /u003eu0026bull; Provides limited computer systems support to staffu003cbr /u003eu003cbr /u003eProgram/Department driven job duties: u003cbr /u003eu0026bull; Assist with staff schedulingu003cbr /u003eu0026bull; Order supplies (food, office, maintenance)u003cbr /u003eu0026bull; Assist with eventsu003cbr /u003eu0026bull; Prepares correspondence, agendas, meeting minutes/notesu003cbr /u003eu0026bull; Assists leadership with special projectsu003cbr /u003eu0026bull; May serve as a relief or back up for the receptionist or other Administrative positionsu003cbr /u003eu0026bull; Calendars administrative tasks including MOU expirations, safety meetings, drills, etc.u003cbr /u003eu0026bull; Helps coordinate and address maintenance requests u003cbr /u003eu0026bull; Helps facilitate staff scheduling u003cbr /u003eDuties and responsibilities may be added, deleted and/or changed at the discretion of management.u003cbr /u003eu003cbr /u003eu003cstrongu003eSKILLSu003c/strongu003eu003cbr /u003eu0026bull; Analytical and problem-solving skillsu003cbr /u003eu003cbr /u003eu003cstrongu003ePHYSICAL DEMANDSu003c/strongu003e u003cbr /u003eThe physical demands here are representative of those that must be met by an employee to successfully perform the essential functions of this job. u003cbr /u003eu003cbr /u003eThe employee is occasionally required to stand, walk, reach, twist, bend, squat, kneel and lift and carry items weighing 25 pounds or less as well as to frequently sit, and do simple grasping occasionally. The position requires manual deviation, repetition and dexterity and to occasionally drive. Visual requirements include computers and books exposure and close eye work (small figures) u003cbr /u003eu003cbr /u003eu003cstrongu003eEOE AA M/F/V/Disabilityu003c/strongu003eu003c/pu003e,EqualOpportunityEmployerDescription:Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities,PayTransparencyPolicyStatement:The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c),MatchScore:1.0,HasApplied:false,ApplicationJobBoardName:null,ApplicationJobBoardId:null,DateApplied:null,Salaried:false,CompensationAmount:null,PublishingStatus:1,Links:[],BehaviorCriteria:[],MotivationCriteria:[],EducationCriteria:[{Required:true,Related:false,DegreeId:9e70580e-6fca-4f14-87a7-ce813751c55e,DegreeName:GED,MajorId:00000000-0000-0000-0000-000000000000,MajorName:null},{Required:true,Related:false,DegreeId:077ae371-386e-4e3f-b9b1-20928cd69401,DegreeName:High School,MajorId:00000000-0000-0000-0000-000000000000,MajorName:null}],LicenseAndCertificationCriteria:[{Required:false,LicenseAndCertificationId:6d228149-69ed-4b81-9b6c-3a6cfc8ff4cf,LicenseAndCertificationName:Drivers License}],SkillCriteria:[],WorkExperienceCriteria:[],JobBoardMemberships:[{JobBoardId:4f54269c-3a81-e250-e075-3a1a05307eef,PublishedInternal:true,PublishedExternal:false,ExternalPostedDate:null,InternalPostedDate:2021-01-19T23:50:47.444Z},{JobBoardId:2fcbb6f4-e717-17cb-9327-3dd87a55b08d,PublishedInternal:false,PublishedExternal:true,ExternalPostedDate:2021-01-19T23:50:47.444Z,InternalPostedDate:null}],AssessmentUri:null,AssessmentStatus:null,OpportunityIsClosed:false,TravelRequired:null,TravelDescription:null,SupervisorName:null,Assessments:[],ApplicationId:null});

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