Administrative Assistant

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Administrative Assistant

Date: May 2, 2022

Location: Baltimore, MD, US, 21230

Company: Under Armour

Position Summary

We are looking for an Administrant Assistant to support the VP Global Brand Manager, SVP Global Sports Marketing, and the VP Global Retail executives in their daily administrative duties and beyond. The ideal candidate will be organized, energetic, proactive, and passionate about not just Marketing and Communications – but the Under Armour brand. The Administrative Assistant will be responsible for managing the Executive’s day to day calendar, be able to work under pressure, and have the willingness to go, at times, above and beyond their outlined duties.

Essential Duties & Responsibilities


Responds to sensitive and highly confidential information with discretion and professionalism
Maintain and prioritize the Outlook Calendar on daily, weekly and monthly basis – avoid meeting overlaps, be protective of executive’s time
Coordinates and arranges meetings, prepares agendas, reserve and prepares facilities, and when needed, takes meeting notes
Coordinate travel and create travel itineraries for Executives
Complete and submit expense reports timely
Organizes and maintains file system, files correspondence, and other records.
Prepares outgoing emails to executive’s organization
Willingness to be flexible in staying late and working at offsite events if needed
Compiles information and creates presentations in Microsoft Power Point/ Keynote if needed.
Be able to pull reports, articles, company information, etc.
Help the Executive’s team with tasks as needed
Update team/department on company housekeeping items
Be able to support more than one Executive when needed
Work with other marketing admins and other department admins to schedule meetings, align executives’ calendars, and stay up to date on what is happening cross functionally
Orders and maintains supplies and arranges for equipment maintenance for team.
Help team onboard new teammates
Other duties may be assigned


Qualifications (Knowledge, Skills & Abilities)


Must possess a service-oriented mindset
Must have a positive attitude
Know that you will be working outside of “standard” working hours
Need to be proactive
Be able to interact with Executives on a professional and personal level
Able to work in a fast-paced environment with the ability to multi-task and remain calm under pressure.
Enjoy working and connecting with people at all levels of the organization and solving problems on behalf of the Executive.
Flexible with change and able to shift gears quickly.
Need to have good judgment for when you need to make decisions on behalf of your Executive and when deciding what to prioritize
Organization is key
Strong Communication skills- able to express facts and ideas in writing in a clear, convincing, and organized manner
Listen effectively and clarify information as needed
Have knowledge around basic IT items
Willing to go above and beyond
Attention to detail mindset
Haven an open mind, and know that this job can go beyond being an assistant
Be able to network in company, and make strong connections amongst cross functional teams


Education And / Or Experience


Bachelor's degree (B. A.) from a four-year college or university (Communications or Marketing preferred)
0 – 3 years’ experience working in a professional business environment


Other Requirements


Proficient in Microsoft Office Suite, specifically Outlook and PowerPoint
MacBook proficient and versed in Keynote presentation development is critical
Location: This individual must reside within commuting distance from our global headquarters in Baltimore, MD.
Return To Work Designation: 3 days a week in-office, the remainder of work week remote.


Relocation

No relocation provided

Company info

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