Management Assistant

Profile

Western Australia, Australia

Job Family Group:

Business Administration

Worker Type:

Regular (FTC) (Fixed Term)

Posting Start Date:

January 24, 2022

Business unit:

Legal

Experience Level:

Early Careers

Job Description:

What’s the role?

You will provide support and act as single point of accountability for all administrative matters related to the VP Legal Australia and provide administrative support to team-wide activities.

Your responsibilities include:


Assist in the co-ordination and preparation work for meetings. Manage appointments to aid in carrying out duties efficiently and effectively.
Process expenses, including validation and correction of discrepancies prior to VP Legal’s approval. Coordinate the VP Legal’s travel and accommodation bookings, meeting room bookings, car hire, catering bookings and prepare expense and credit card claims.
Maintain and monitor email distribution lists. Handle correspondence and redirection when VP Legal travels/in meetings, alerting any item(s) that requires immediate attention.
Manage office administration matters (including office space management) and ensure smooth running of the department/facilities in a cost efficiency mindset, and where possible, investigate waste and challenge the need to spend.
Administrative support for events management including workshops and stakeholder meetings. Source and provide information from various supports when needed.
Document Management: assistance with saving of documents into shared drives. Train and support the Legal team as required with SAP, IT issues, Sharepoint, information management.
Responsible for the agreement control form mechanics and for final steps in processing entries, including document archiving. Assist the business with docusign.
Assist with administration of key projects, including direct support for project leaders. Provide administrative support in relation to co-sec services.

Work to improve administrative process and share views and ideas with colleagues in other areas of Shell. Work with other management assistants to cover then they are on leave.


What we need from you

To succeed in this role, you would have:


Demonstrated experience in administrative roles in an office environment
Excellent computer literacy, SAP experience; Good computing skills – Microsoft Office, and ability to quickly assimilate to new electronic management systems
Excellent verbal and written communication skills, high level interpersonal skills
Excellent attention to detail, flexible approach to fulfilling a broad range of administrative activities
Highly organized with excellent time management skills, ability to work with deadlines
Results orientated and motivated achiever; professionalism, enthusiasm, and willingness to learn; with demonstrated commitment to safety
Ability to work without supervision, displaying initiative and capacity to exercise good judgment, strong analytical and problem-solving skills
Highly collaborative, with an ability to work well within a team environment, ability to interact with multidisciplinary teams


The successful candidate should be an Australian Citizen or Permanent Resident.

We are keen to support flexible working arrangements, subject to local regulations and legislative frameworks. If this is of interest to you, please describe in your application the type of flexible working arrangements for which you would like to be considered.

Company description

Shell Australia is a leading natural gas producer, and we are playing our part in the transition to a low-carbon future by also investing in the power sector, renewable energy sources and carbon abatement activities. A Shell career offers opportunities to work on innovative projects such as the Prelude floating LNG facility offshore of Western Australia and the QGC onshore gas business in Queensland. Beyond these are a wide range of Shell’s New Energies development opportunities. Join Shell and let’s power progress together with more and cleaner energy solutions.

An innovative place to work

Your interest in working for Shell Australia is the first step towards a great career that focuses on securing an energy future for generations to come. Shell Australia can offer you a platform from which you can propel your career and work on diverse projects such as the game-changing Prelude FLNG, the industry-leading QGC Coal Seam Gas business in Queensland, the Gangarri Solar Project or our growing interests in Power and Retail Energy. Shell has been in Australia since 1901, with a record of investing in large projects, including the Clyde Refinery in Western Sydney, the Geelong Refinery in regional Victoria, and the North West Shelf project in Western Australia. In 2019 we acquired ERM Power Limited, as well as Sonnen, a leader in smart energy storage systems and innovative energy services for households.

Join us and you’ll add your talent and imagination to a business with the power to shape the future – whether by investing in renewables, exploring new ways to store energy, or developing technology that helps the world to use energy more efficiently.

An inclusive place to work

To power progress together, we need to attract and develop the brightest minds and make sure every voice is heard. Here are just some of the ways we’re nurturing an inclusive environment – one where you can express your ideas, extend your skills, and reach your potential.


We’re creating a space where people with disabilities can excel through transparent recruitment process, workplace adjustments and ongoing support in their roles. Feel free to let us know about your circumstances when you apply, and we’ll take it from there.
We’re closing the gender gap – whether that’s through action on equal pay or by enabling more women to reach senior roles in engineering and technology.
We’re striving to be a pioneer of an inclusive and diverse workplace, promoting equality for employees regardless of sexual orientation or gender identity.
We consider ourselves a flexible employer and want to support you finding the right balance. We encourage you to discuss this with us in your application.


A rewarding place to work

Combine our creative, collaborative environment and global operations with an impressive range of benefits and joining Shell becomes an inspired career choice.

We’re huge advocates for career development. We’ll encourage you to try new roles and experience new settings. By pushing people to reach their potential, we frequently help them find skills they never knew they had, or make career moves they never thought possible.

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We are keen to support flexible working arrangements although the successful candidate needs to be located in Perth and in close proximity to the office. If this is of interest to you, please describe in your application the type of flexible working arrangements for which you would like to be considered.

DISCLAIMER:

Aboriginal candidates are strongly encouraged to apply. At Shell we believe that every individual has something valuable to offer. We understand that the more diverse the workforce, the wider the variety of ideas we bring to the table. Shell values diversity and offers: flexible work schedules, work and family programs, health and wellness programs, employee networks and mentoring, plus great training and development. The successful candidate should be an Australian Citizen or Permanent Resident. Please note: We occasionally amend or withdraw Shell jobs and reserve the right to do so at any time, including prior to the advertised closing date. Before applying, you are advised to read our data protection policy. This policy describes the processing that may be associated with your personal data and informs you that your personal data may be transferred to Royal Dutch/Shell Group companies around the world. The Shell Group and its approved recruitment consultants will never ask you for a fee to process or consider your application for a career with Shell. Anyone who demands such a fee is not an authorised Shell representative and you are strongly advised to refuse any such demand. Shell is an Equal Opportunity Employer.

According to the United Nations, the global population could increase to more than 10 billion people. A key role for society – and for Shell – is to find ways to meet the growing demand for energy, with less carbon emissions. We need people who dare to think differently – to take part in developing tomorrow’s energy solutions today.

Company info

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