Associate Administrative Assistant

Profile

, Netherlands

Job Family Group:

Business Administration

Worker Type:

Regular

Posting Start Date:

January 2, 2023

Business unit:

Projects and Technology

Experience Level:

Early Careers

Job Description:

What’s the role?

This position sits within the Process Development department but supports the senior leadership of the Chemicals, Downstream Process and BioTechnology VPship in Project and Technology (PTX) located in the Europe region.

The successful candidate will report to a large program lead in Amsterdam in the circular and bio space and will have activities supporting the GMs in the Netherlands and the United Kingdom as well as the Leadership Team for the VPship globally.

Depending on the scope of projects, accountabilities can include:


Perform independently business support activities
SERP Time writing and Concur/ Expenses 1st line support - general/ basic issues/ ‘how-to’ questions, ensure compliance and end of month corrections
Usage and administration of departmental credit cards for defined procurement
Staff on boarding/off boarding. Ensure the exit procedures will be observed etc.
Booking complex trips visas
Management of on- and off-site workshops/conferences, meetings, events including researching venues, negotiating with third parties, costing activities, full administrative responsibility before, during and after the event
Coaching staff with administrative tasks. This will include use of the available self-help tools (e.g. Book-it, SharePoint). Ensure compliance
Document Management: Prepare business documents using Shell templates, download/upload files in SharePoint
Provide support in managing departmental SharePoint sites and compliance with Records Management policies
Create communications for staff
Office Administration: Provide general admin support where applicable, i.e complex/large scanning, printing, reproduction, binding, typing, faxing, ordering, shipping
Support and maintain workorders in contractor management system.


What we need from you


Relevant work experience in a similar role
Proficient with standard office software; including Excel, Word, PowerPoint, Outlook, SharePoint, Teams
Solid experience with the various digital tools/systems
Organization skills and capable of developing business intimacy/knowledge
Flexibility, positive attitude, customer focus with the confidence to coach and guide staff on correct procedures
Ability to work across teams
Ability to be proactive and identify areas for enhanced support and business improvement
Work for the good of the team, support other team members to deliver
Take personal accountability to ensure timely delivery of commitments
Ensure compliance with work process, such as timewriting and onboarding.
Apply and encourage best practices globally across the organization and provide suggestions for optimizing to get things done more efficiently
Complying with processes and procedures while safeguarding the relations with technical staff
Dealing with multiple competing priorities and tasks
Learning mindset, natural curiosity, and passion for continuous improvement


Company Description

Shell Nederland BV is a platform for international collaboration, with Shell offering direct employment to around ten thousand people in the Netherlands alone, including roughly 2,800 non-Dutch employees from around 80 countries. Diversity is key at Shell Nederland, and our employees reflect the innovation that stems from a diverse workforce. By joining Shell Nederland, you will benefit from an unrivalled industry-leading development programme that will see you tap into a pool of expert knowledge that will help propel your career. Shell Nederland is the holding company of most Shell companies operating in the Netherlands. Shell Nederland also has an advisory and coordinating role in numerous areas.

An innovative place to work

There’s never been a more exciting time to work at Shell.

Join us and you’ll be adding your talent and imagination to a business with the ambition to shape the future – whether by investing in oil, gas and renewable energy to meet demand, exploring new ways to store energy, or developing technology that helps the world to use energy more efficiently, everyone at Shell does their part.

An inclusive place to work

To power progress, we need to attract and develop the brightest minds and make sure every voice is heard. Here are just some of the ways we are nurturing an inclusive environment – one where you can express your ideas, extend your skills, and reach your potential.


We’re creating a space where people with disabilities can excel through transparent recruitment process, workplace adjustments and ongoing support in their roles. Feel free to let us know about your circumstances when you apply, and we’ll take it from there.
We’re closing the gender gap – whether that’s through action on equal pay or by enabling more women to reach senior roles in engineering and technology.
We’re striving to be a pioneer of an inclusive and diverse workplace, promoting equality for employees regardless of sexual orientation or gender identity.
We consider ourselves a flexible employer and want to support you finding the right balance. We encourage you to discuss this with us in your application.


A rewarding place to work

Combine our creative, collaborative environment and global operations with an impressive range of benefits and joining Shell becomes an inspired career choice.

We’re huge advocates for career development. We’ll encourage you to try new roles and experience new settings. By pushing people to reach their potential, we frequently help them find skills they never knew they had, or make career moves they never thought possible.

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DISCLAIMER:

Please note: We occasionally amend or withdraw Shell jobs and reserve the right to do so at any time, including prior to the advertised closing date. Before applying, you are advised to read our data protection policy. This policy describes the processing that may be associated with your personal data and informs you that your personal data may be transferred to Shell/Shell Group companies around the world. The Shell Group and its approved recruitment consultants will never ask you for a fee to process or consider your application for a career with Shell. Anyone who demands such a fee is not an authorised Shell representative and you are strongly advised to refuse any such demand. Shell is an Equal Opportunity Employer.

According to the United Nations, the global population could increase to more than 10 billion people. A key role for society – and for Shell – is to find ways to meet the growing demand for energy, with less carbon emissions. We need people who dare to think differently – to take part in developing tomorrow’s energy solutions today.

Company info

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