Administrative Assistant Wisconsin Legislative Council Madison WI

Profile

Posted: Oct. 25, 2022

| Application Deadline:

Oct. 30, 2022

Title

Administrative Assistant

Wisconsin Legislative Council

Madison

About the Wisconsin Legislative Council

The Wisconsin Legislative Council is a nonpartisan service agency in the Wisconsin Legislature that provides legal and research services to legislative committees, legislators and legislative staff in a collaborative work environment. We are located in beautiful downtown Madison, across from the state Capitol.

Position Description

The Administrative Assistant is an integral part of the Legislative Council and facilitates efficient daily operations and office organization. The administrative assistant is the first contact with our agency and works closely with all of the staff to support our services to the Legislature. The position requires strict nonpartisanship and requires maintenance of confidentiality regarding certain materials and information.

Primary Responsibilities

The responsibilities of this position include, but are not limited to: Reception Answer, screen and forward incoming main line phone calls.

Receive visitors at the front desk by greeting, welcoming, directing and announcing them appropriately.

Respond to or distribute emails in the Legislative Council inbox.

Provide basic and accurate information in phone calls, through email and in person.

Finance Provide backup to Finance Officer for approving vouchers and invoices.

Monitor office supplies, replace low stock items and purchase supplies, as needed.

Office Operations Receive, sort and distribute mail daily.

Perform clerical duties, such as photocopying and scanning, as requested.

Update the agency’s website and intranet site.

Maintain organization of office computer and paper files, including serving as point of contact for State Records Center and State Historical Society.

Assist in the preparation of office correspondence and publications, as needed.

Display a team-oriented, collegial attitude toward Legislative Council staff co-workers.

Other duties as assigned.

Required Qualifications

Graduation from high school or a relevant associate or bachelor’s degree.

Attention to detail, organizational skills and ability to work around the core hours of 8 a.m.-5 p.m.

Competence in Microsoft Office suite.

Ability to work in a nonpartisan role.

Manage multiple projects and assignments and effectively prioritize work.

Provide outstanding customer service to legislative staff.

Ability to maintain confidentiality in the performance of assigned duties.

Preferred Qualifications General knowledge of Wisconsin state government

Salary and Benefits

The position is full-time employment. The position is in the unclassified state service. The starting salary is $18-$25 per hour, based on relevant work experience and education. A comprehensive state employee benefits package is offered. Future advancement will be commensurate with experience.

To Apply

To apply, submit a resume and cover letter describing relevant skills and interest in the position by email to Anglinia Washington, Finance and IT Officer, at LCApp@legis.wisconsin.gov

The deadline to apply for this position is Oct. 30, 2022.

We are an Equal Opportunity Employer seeking a diverse and talented workforce

We are the nation's most respected bipartisan organization providing states support, ideas, connections and a strong voice on Capitol Hill.

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