ADMINISTRATIVE ASSISTANT TO THE PRINCIPAL LOR Admin

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Job Description

Administrative Assistant to the Principal - Loring

Reports to: Principal

The Administrative Assistant the Principal performs administrative assistant and clerical duties as prescribed by the Principal, or his/her designee, to support and facilitate the day-to-day operations and communications of the school.

• Support Principal with appointments, managing his/her calendar, scheduling meetings, mail, screening calls, speaking with and assisting parents;

• Create and send various school communications including written, verbal or phone system related messaging;

• Work with office/building vendors as well as assist and work with other internal and external members;

• Handle general office operations such as procedures that include answering phones, assisting with greeting visitors, maintaining office equipment, corresponding with vendors, etc;

• Participate in building safety and security including entry, lockdown, fire drills and evacuation and other programs;

• Maintain purchase order system using Filemaker Pro and organize the purchase of school supplies for supply room, classroom/instructional supplies, etc;

• Process and reconcile certain school budget accounts;

• Assist new hires with getting acclimated and orientated to the school building;

• Oversee completion and processing of accident reports and compensation forms;

• Collect and process state-required CORI forms for staff, parents, and volunteers;

• Process building payroll and staff attendance via AESOP/fFRONTLINE;

• Enter data and run reports using school information system; Strong technology skills (Aspen, Frontline, Google, Munis).

Strong knowledge of ordering and budgets.

• Responsible for handling school mailings regarding activities, reports, etc;

• Record keeping and filing of various documentation for the school;

• Assist in organizing state required mandatory testing materials from receipt to shipment and sends results;

• Compile and submit mandatory reporting;

• Assist CPO and SERF members with grant applications;

• Perform other school-related duties as assigned by the Principal.

Schedule: 10 month employee (1.0 FTE)

Position Type:

Full-time

Positions Available:

1

Welcome to Israel Loring Elementary School!

The Loring School, in creating our new and unique community, is committed to educating all children in a fully inclusive, child-centered environment, celebrating diversity, respecting individual needs and talents, and above all else preserving the dignity of the child. Our developmentally appropriate curriculum is designed to support the total growth of each child—socially, emotionally, academically, creatively, and physically.

Core Values: Respect, Responsibility, Caring, Best Effort

Equal Opportunity Employer

Sudbury Public Schools is committed to maintaining a work and learning environment free from discrimination on the basis of race, color, religion, national origin, pregnancy, gender, sexual orientation, marital/civil union status, ancestry, place of birth, age, citizenship status, veteran status, political affiliation or disability, as defined and required by state and federal laws.

Job Requirements

• Associate’s degree preferred;

• Two years of prior Administrative Assistant and office management experience;

• Two years prior experience supporting a leadership role;

• Demonstrated aptitude or competence for assigned responsibilities;

• Must work in a collaborate manner and within a team environment;

• Previous experience working with children;

• Must be able to maintain high confidentiality with respect to information of a critical and sensitive nature ensuring discretion and appropriate action;

• Must be able to use sound judgment, tact and discretion;

• Must function effectively and efficiently in a fast paced environment;

• Must have prior experience (intermediate use) with Microsoft Office & Google Apps;

• Prior use of Filemaker Pro database and use of various office equipment and business systems is preferred.

Hiring is contingent upon a successful CORI and fingerprinting clearance. All finalists will be required to provide official transcripts.

Resumes will be reviewed upon receipt and the position will remain open until filled.

Citizenship, residency or work VISA in United States required

Company info

Sudbury Public Schools
Phone : 978-579-0870
Fax : 978-579-0890
Website : http://www.sudbury.k12.ma.us/