Executive Assistant Student Formation amp Community Engagement

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Position ID:

152551

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About Seattle Pacific University:

Founded in 1891, Seattle Pacific University has a long and distinguished history in Christian higher education. Located just minutes from downtown Seattle, SPU seeks to be a premier Christian University fully committed to engaging the culture and changing the world by graduating people of competence and character, becoming people of wisdom, and modeling grace-filled community. Seattle Pacific University seeks applicants committed to its Christian mission.

Diversity Statement

As part of our mission of cultural engagement, SPU is committed to building an excellent and diverse staff and faculty. Diversity is an ethos that is inseparable from our Christian faith. At SPU, we recognize diversity as a basic feature of God's creation and a core theme of the gospel. At the heart of our mission-centered commitment to becoming a more diverse community is a desire to represent the breadth of God's kingdom more fully.

We strive to become a workplace of choice and to recruit, develop, and retain faculty and staff who can embrace, value, and engage differences with humility and care. We invite you to join us on our journey by starting a career at SPU! Learn more about SPU's commitment to diversity

and opportunities

for our employees to deepen their capacity to serve our increasingly diverse student body.

Seattle Pacific University provides reasonable accommodation to applicants. If you need a reasonable accommodation for any portion of the application or hiring process please contact the Human Resources Department at (206)281-2809, or email hr@spu.edu

. Notification must be given at least five (5) working days before the accommodation is needed.

Job Description:

General Summary:

Provides executive administrative assistance to the Vice Provost for Student Formation and Community Engagement, including: office management, scheduling and meeting coordination, budget monitoring, travel arrangements, file management, personnel issues, special projects, communications and publications, clerical support, and responding to inquiries from students, faculty, staff, parents, and the public. Assures Vice Provost is fully briefed before scheduled meetings and projects.

Job duties:

Provides executive administrative support to the Vice Provost for Student Formation and Community Engagement (SFCE), including: office management, scheduling and meeting coordination, budget monitoring, travel arrangements, special projects, clerical support, communication with on and off-campus constituencies, composing correspondence, maintaining files, and attending staff meetings and retreats.

Assists Vice Provost on projects, including: gathering, researching, and preparing data for various projects, publications, and presentations; reviewing and proofreading materials for accuracy and conformity; and assisting in preparation of reports for Board of Trustees meetings. Assures Vice Provost is fully briefed before scheduled meetings and projects.

Assists with resource/budget management for Vice Provost for Student Formation and Community Engagement and SFCE departments. Administers, monitors, and reconciles office budget. Prepares and completes University paperwork required for financial, accounting, and personnel/payroll procedures. Coordinates process for Students in Crisis Fund, including arrangement for and accounting of dispersed funds.

Maintains appropriate communication and coordination with the President's Office and other vice president/provost offices on cross-functional matters, events, and issues of mutual interest. Maintains appropriate communication with other University departments, students, parents, trustees, faculty, etc. and serves on/assists with University committees as directed by the Vice Provost for Student Formation and Community Engagement.

Serves as primary liaison for the SFCE Office. Coordinates and edits SFCE publications and the Student Life website, as well as relevant areas of Catalog and Time Schedule. Serves as primary approver of SUB 207 and Fireside Room reservation requests. Serves as a member of a small leadership team of Master Calendar approvers on campus; serves as primary approver for Current Student Master Calendar.

Provides administrative support for Leadership Studies minor.

Maintains personnel files of SFCE staff. Assists with process paperwork relating to recruiting and change in positions. Serves as proxy for monthly exempt staff leave report approvals.

Coordinates and implements department events such as staff gatherings, professional development events, and leadership retreats; assists in the coordination and implementation of University events such as Ivy Cutting, Commencement, and other events as requested.

Coordinates upkeep of office equipment and hospitality supplies for SFCE Office. Serves as liaison for route maintenance, remodel, housekeeping, recycling, MFPs, and security for the Student Union Building.

Requirements:

Bachelor's degree.

Three years of experience in office management, clerical or administrative experience. Five or more years of experience, a plus.

Self-directed personality with strong interpersonal skills and ability to work in a team management setting. Strong written and oral communication skills.

High level of confidentiality due to legal and regulatory issues.

Willingness to work flexible hours during peak-loaded periods and special events sponsored by SFCE and departments.

Strong personal commitment to the University's Christian mission.

Proficient with Microsoft Office products including Outlook, Word and Excel and OneNote.

Experience with Banner, Sitecore, Argos, Publisher and Adobe, is preferred.

Additional Information:

Position will remain open until filled.

Salary: DOE

This is a full time position with excellent benefits. SPU pays the employee premium for medical, dental, and vision insurance. SPU makes contributions to an employee HSA account and to a retirement account after one year of eligibility in the plan. Tuition discount program available for the employee and qualified immediate family members.

Application Instructions:

Please submit a cover letter and resume along with the online application.

All SPU employees are required to be fully vaccinated against COVID-19 and to submit documentary proof of vaccination unless an exception applies. For more information, see SPU's Vaccination Requirements FAQ's web page

Company info

Seattle Pacific University
Website : http://www.spu.edu