Legal Secretary

Profile

Litigation Floater
Compensation
Base salary up to $65,000
plus exceptional bonus
, medical and dental benefits, generous vacation, 401K, paid OT and holiday's and much more in a firm noted as one of America's best employers
Location
New York, NY - Midtown Manhattan
The Organization
Major U.S. multinational law firm - One of America's Best Employers
Key Responsibilities
SUMMARY
The ideal candidate should have an upbeat, highly adaptable personality with exceptional communication skills. Preference will be given to those with experience dealing with shifting priorities and handling both reception and attorney desks.
This is a great opportunity for a legal assistant or legal secretary, with five years of small law firm litigation experience, looking to utilize their skills and knowledge in a large international law firm setting.
RESPONSIBILITIES
Provide secretarial and reception coverage to Firm, Partners, Associates and Administration
Operate switchboards and telephones; screen and direct calls to appropriate parties
Take accurate telephone messages and deliver messages promptly via email or voice mail, as directed by attorney instructions
Create, format, edit, proofread and manage Excel spreadsheets, Word documents and PowerPoint presentations
Compose TOA’s and TOC’s; perform redlining and blacklining; edit pleadings and discoveries
Coordinate and manage calendar and deadlines for trials, depositions, business and client meetings, conference calls, appointments, travel and personal matters
Handle all incoming and outgoing correspondence via electronic and paper mail
Receive and interact with incoming clients and visitors
Schedule and book travel arrangements; enter and track expenses and complete travel expense reports
Assist with time entry and billing as needed; set up invoices and statements, enter and track attorney's billable hours, create reports and maintain records
Oversee conference room arrangements and scheduling for meetings, including video conferences and client meetings.
Perform routine filing, photocopying, scanning, faxing, compiling and distributing of documents
Assist with filing of documents with courts and various agencies, deposition preparation, document production and trial preparation
Required Skills
3-5 years of legal and administrative experience supporting Partner level
Demonstrated experience with all phases of Litigation process
Proficiency using MS Outlook, Word, Excel and PowerPoint, iManage, Westlaw, LexisNexis and PACER highly desired
Strong interpersonal, verbal and written communication skills
Bachelor's degree preferred but not required

Company info

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