Practice Development Administrative Assistant

Profile

Compensation
Base salary to $75,000, Well Paid Overtime, Generous Paid Time Off and Bonus, 401K w/match, Medical Dental & Vision Coverage, Life and AD&D Insurance, Retirement Plans, Flexible Spending Accounts, Transit Programs, All Firm Amenities, Beautiful Offices, Ideal Location, Career Stability and Security, Noted HR Programs
Location
New York, NY -
Downtown Manhattan - New York City
The Organization
Major U.S. Multinational Law Firm
Key Responsibilities
Summary
: This position will provide administrative support to the Global Practice Development department in the New York office and to other members of the Firm. The Practice Development Assistant will work closely with the Knowledge Management Team and the Director of Global Library and Information Services.
Manage the Global Practice Development Director and Manager's calendars
Onboard new staff and manage databases, systems and subscriptions for Global PD team
Coordinate cross-office and cross-team meetings and events for the PD department, including scheduling rooms, video conferences, and catering
Book travel arrangements and processing expenses
Liaise directly with attorneys and legal support personnel
Assist with vendor relationships including setting up meetings, conference rooms and calls
Setup outside visitors in the building access system
Manage out-of-office calendars to track team member locations
Assist the Global PD directors and managers on other department administrative tasks and ad-hoc projects
Required Skills
Minimum (2) two years of related legal secretarial or legal administrative experience working in a professional legal environment.
College degree preferred
Proficient in Microsoft Outlook and Word
Understanding of computer technology and aptitude for quickly mastering new computer applications
Competent in Microsoft Excel and PowerPoint; Microsoft Access or other databases a plus
Excellent organizational and administrative skills
Willing to accept a wide variety of tasks, a can do attitude
Able to work under pressure and meet deadlines
Able to accomplish assigned tasks with minimal supervision and reminders
An eye for detail and ability to avoid data entry oversights and errors

Company info

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